Oregon State University

Job Title Alumni Center Student Administration Support Appointment Type Student Employee Job Location Corvallis Position Appointment Percent 100 Appointment Basis 12 Pay Method Hourly Pay Period 16th - 15th of the following month Pay Date Last working day of the month Remote or Hybrid option? Min Hourly Rate $15.05 (Standard); $14.05 (Non-Urban); $16.30 (Portland Metro) Max Hourly Rate $17.50 (Standard); $17.00 (Non-Urban); $18.50 (Portland Metro) Position Summary

This recruitment will be used to fill one (1) part-time (a maximum of 24 hours per week) Student Administration Support for the Oregon State University Alumni Association.

The Oregon State University Alumni Association is seeking a reliable and detail-oriented student to join the Alumni Center team as an Administrative Support Assistant. This part-time position offers hands-on experience in the coordination and operations of a busy event and conference venue.

The ideal candidate will demonstrate strong communication skills, attention to detail, and the ability to work both independently and collaboratively. Flexibility and professionalism are essential in supporting a variety of administrative and customer service tasks.

Transferable Skill Development

OSU is committed to ensuring students are prepared for success after graduation through intentional skill development as student employees. The competencies students develop while working at OSU are defined by the National Association of Colleges and Employers (NACE) as the essential skills employers seek in their hires. In this position, students learn and build vital career-readiness skills in the primary areas below:

Communication, Teamwork, Professionalism

Position Duties

• Provide excellent customer service when communicating with clients about event needs
• Monitor and respond to event inquiries via email and phone
• Assist with internal and external communications related to event coordination
• Support room scheduling and maintain event logistics documentation
• Prepare and distribute the weekly calendar of events
• Assist with post-event invoicing and client follow-up
• Provide support to the alumni center team and on other projects as needed

Minimum Qualifications

Full Employment Eligibility Requirements can be found here: https://hr.oregonstate.edu/student-employment-manual/500-employment-eligibility-requirements

• Must be academically enrolled in a high school, community college, or university and pursuing a program or course of study
• Must meet Academic Standing Requirements; students on academic suspension are not eligible for employment
• Must meet the applicable minimal enrollment standard
  • High School student: Regularly enrolled in a high school or participating in a home-schooling program
  • Undergraduate and post-baccalaureate student: 6 credit hours per term
  • Undergraduate international student: 12 credit hours per term*
  • Graduate student officially admitted to Graduate School: 5 credit hours per term
  • Graduate international student officially admitted to Graduate School: 9 credit hours per term*
• International students may be allowed to carry fewer hours than specified above and still be considered “full-time” by the United States Citizenship and Immigration Services (USCIS). A reduced course load is approved by the Office of International Services (OIS), and must be provided to the Student Employment Center.

Additional Required Qualifications

• Attention to detail
• Organized
• Good communication skills
• Reliable
• Ability to ensure confidentiality of data
• Microsoft Office skills

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

Preferred (Special) Qualifications

• Be an enrolled OSU student

Working Conditions / Work Schedule Posting Number P12572SE Number of Vacancies 1 Anticipated Appointment Begin Date 11/17/2025 Anticipated Appointment End Date 12/03/2026 Posting Date 10/15/2025 Full Consideration Date 10/01/2025 Closing Date 11/12/2025 Indicate how you intend to recruit for this search Competitive / Student - open to ALL qualified/eligible students Special Instructions to Applicants

When applying you will be required to attach the following electronic documents:

• A Resume
• A Cover Letter

For additional information please contact: Richelle Hayes at Richelle.Hayes@osualum.com

We are an Equal Opportunity Employer, including disability, protected veteran, and other protected status.

This position is designated as a critical or security-sensitive position; therefore, the incumbent must successfully complete a Criminal History Check and be determined to be position qualified as per OSU Standard 576-055-0000 et seq. Incumbents are required to self-report convictions and those in Youth Programs may have additional Criminal History Checks every 2 years.

OSU will conduct a review of the National Sex Offender Public website prior to hire.

Note: All job offers are contingent upon Human Resources final approval