University of Utah

Department 01502 - Department of Biochemistry Job Summary

Provides direct administrative support in the Biochemistry Administration Department. Must be

able to manage multiple competing interests and priorities, and serve as the primary point of

contact for the office, greeting visitors, answering phones, and responding to inquiries. Strong

verbal and written communication skills are quintessential to internal stakeholders (faculty

members and staff). In addition, strong self-motivation, task prioritization, superb organizational

skills, and a solution-oriented approach with a positive attitude are vital assets for this position.

Responsibilities

Applicants must demonstrate the ability to perform essential functions of the job as follows:

Administrative Support and Office Operations

• Maintains exceptional level of professionalism and discretion in managing complex

issues and interactions.

• Resolves a variety of complex administrative problems for the institution leadership,

faculty, staff, students, and the public entities.

• Manages schedules and organizes active and complex calendar and travel logistics for

faculty and lab staff and students.

• Oversee office workflows, including ordering supplies, processing mail, and maintaining

a well-organized and clean work environment.

• Navigate university and department policies and procedures.
• Act as a resource for faculty, students, and staff, assisting with administrative and

operational needs.

• Prepares and maintains office Standard Operating Procedure documents, files, and other

pertinent information related to office administration.

• Daily responsibilities:
• Conference room reservations
• Order, issue and maintain office and lab keys
• Grant and remove building access
• Restock and order office supplies

Submit building maintenance requests

• Distribute mail
• Post weekly conference room calendars
• Update Biochemistry Human Resource system
• Greet visitors and answer phones
• Emergency Radio call-in on Fridays
• Monthly Birthday Boards
• Maintain Standard Operating Procedure files
• Answering emails
• Maintain bulletin board flyers around the building

Cross-Training and Collaboration

• Works closely with the Office Administrator, and provides cross-functional support with

the Business Analyst and Purchasing Program Manager, ensuring efficient program

operations.

• Develop a strong understanding of department functions and cross-train in various

administrative areas.

• Serve as a liaison between different stakeholders, facilitating smooth communication and

operations.

Business Analyst Collaboration

• Website content updates using Drupal and Squarespace Content Management Systems.
• Possible image processing using Adobe Lightroom (no prior experience required).

Purchasing Program Manager Collaboration

• Review purchase order status and make adjustments based on need.
• Review invoices for accuracy and upload to procurement system.
• Assist with reallocation of credit card purchases.

Note: This job description does not comprehensively list all the required duties, responsibilities,

and qualifications. Additional responsibilities may be assigned to support program needs.

Work Environment and Level of Frequency typically required

Nearly Continuously: Office environment.

Physical Requirements and Level of Frequency that may be required

Nearly Continuously: Sitting, hearing, listening, talking.

Often: Repetitive hand motion (such as typing), walking.

Seldom: Bending, reaching overhead, lifting up to 25 Ibs.

Minimum Qualifications

EQUIVALENCY STATEMENT: 1 year of higher education can be substituted for 1 year of directly related work experience (Example: bachelor’s degree = 4 years of directly related work experience).

Department may hire employee at one of the following job levels:

Administrative Assistants, I: Requires little to no related experience.

Administrative Assistants, II: Requires at least 1 year of related experience.

Administrative Assistants, III: Requires 3+ years of related experience.

Administrative Assistants, IV: Requires 5+ years of related experience.

Preferences

• Proven experience in an administrative support role, preferably in academic or

professional setting.

• Strong organizational skills with the ability to manage multiple priorities and meet

deadlines.

• Excellent written and verbal communication skills, with a high level of professionalism

and attention to detail.

• Proficiency in Mac and PC computers, Microsoft Office Suite (Word, Excel, Outlook),

Teams/Zoom, and ability to learn new systems quickly.

• Experience and proficiency in Concur Travel and Purchase system.
• Demonstrated ability to work independently, solve problems proactively, and adapt to

evolving priorities.

• A polished and professional presence that aligns with our workplace culture.

Additional Information

The University of Utah values candidates who have experience working in settings with students from diverse backgrounds and possess a strong commitment to improving access to higher education for historically underrepresented students.

Individuals from historically underrepresented groups, such as minorities, women, qualified persons with disabilities and protected veterans are encouraged to apply. Veterans’ preference is extended to qualified applicants, upon request and consistent with University policy and Utah state law. Upon request, reasonable accommodations in the application process will be provided to individuals with disabilities.

The University of Utah is an Affirmative Action/Equal Opportunity employer and does not discriminate based upon race, ethnicity, color, religion, national origin, age, disability, sex, sexual orientation, gender, gender identity, gender expression, pregnancy, pregnancy-related conditions, genetic information, or protected veteran’s status. The University does not discriminate on the basis of sex in the education program or activity that it operates, as required by Title IX and 34 CFR part 106. The requirement not to discriminate in education programs or activities extends to admission and employment. Inquiries about the application of Title IX and its regulations may be referred to the Title IX Coordinator, to the Department of Education, Office for Civil Rights, or both.

To request a reasonable accommodation for a disability or if you or someone you know has experienced discrimination or sexual misconduct including sexual harassment, you may contact the Director/Title IX Coordinator in the Office of Equal Opportunity and Affirmative Action:

Director/ Title IX Coordinator

Office of Equal Opportunity and Affirmative Action (OEO/AA)

383 University Street, Level 1 OEO Suite

Salt Lake City, UT 84112

801-581-8365

oeo@utah.edu

Online reports may be submitted at oeo.utah.edu

For more information: https://www.utah.edu/nondiscrimination/

To inquire about this posting, email: employment@utah.edu or call 801-581-2300.

The University is a participating employer with Utah Retirement Systems (“URS”). Eligible new hires with prior URS service, may elect to enroll in URS if they make the election before they become eligible for retirement (usually the first day of work). Contact Human Resources at (801) 581-7447 for information. Individuals who previously retired and are receiving monthly retirement benefits from URS are subject to URS’ post-retirement rules and restrictions. Please contact Utah Retirement Systems at (801) 366-7770 or (800) 695-4877 or University Human Resource Management at (801) 581-7447 if you have questions regarding the post-retirement rules.

This position may require the successful completion of a criminal background check and/or drug screen.

https://safety.utah.edu/safetyreport This report includes statistics about criminal offenses, hate crimes, arrests and referrals for disciplinary action, and Violence Against Women Act offenses. They also provide information about safety and security-related services offered by the University of Utah. A paper copy can be obtained by request at the Department of Public Safety located at 1658 East 500 South.

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