Elizabeth Glaser Pediatric AIDS Foundation

Company Description

Elizabeth Glaser Pediatric AIDS Foundation (EGPAF) is on a mission to create a world where no mother, child or family is devastated by HIV and AIDS. Join us in our fight for an AIDS-free generation!

Job Description

How will you fight for an AIDS-free generation?

The Finance and Accounting Assistant will support the Finance and Accounting Team in ensuring that financial and accounts operations of the EGPAF Field Office are in strict compliance with EGPAF policies and procedures and specific donor rules and regulations. Also, strive to ensure efficient and accountable use of donor funds.

No two days are alike at EGPAF, but what can you expect in this role?

Key Responsibilities and Accountabilities

Accounts Payables

• Assist in the timely processing of staff advances for travel and activities
• Assist in the timely processing of activities participants’ mobile payments
• Assist in Processing supplier invoices within agreed timelines
• Keep track of vendor invoices and report on same.
• Assist in timely processing and payment of stakeholder dues and update trackers as necessary.

Accounts Receivable

• Assists in the collection and review of Field Expense Reports, ensuring the validity and accuracy of all submitted expenses
• Assists in the accurate posting of the advances liquidating expenses to QuickBooks

Cash/Bank Management

• Conducts surprise cash counts
• Ensure timely banking of any unspent amounts refunded by staff as well as any checks written in favor of the foundation for various transactions.

Statutory Requirements

• Ensure all statutory remittances are paid on time, and that accurate amounts are paid
• Maintain and update statutory remittances file, conducting period audits of the files to ensure the ability to satisfy any statutory scrutiny

Monthly Reporting activities

• Timely posting of all transactions as well as ensuring consistency, accuracy, and completeness of such transactions.
• Ensure field offices meet all reporting deadlines for Quick Books end of the month Reports

Other Responsibilities

• Scan and upload accounting vouchers to OneDrive, and archive same in the archives.
• Support the Audit/Compliance Review Exercises
• Any other work-related duties as may be assigned

Qualifications

To be successful, you will have:

• Minimum Degree in accounting, or ACCA IV, CPA IV, or equivalent
• Minimum of 2 years, with 1 year of experience working in a similar organization
• IT Savvy, including accounting software. QuickBooks knowledge will be an added advantage.
• Excellent communication skills
• Well-developed interpersonal skills
• Working knowledge of English and French
• Strong work ethic and ability and willingness to work long hours
• Able to work in team settings and willing to learn
• Willingness to travel

Additional Information

Qualified candidates should submit a CV and cover letter before October 12, 2025, at 5:00 PM (West Africa Time Zone):

The positions are subject to the availability of donor funding.

As a global, multinational, and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee at any stage of recruitment, please contact our hotline by phone (US: dial toll free 888-225-1429; all other countries: call collect 770-776-5674), or online (English: www.reportlineweb.com/pedaids; all other languages: https://iwf.tnwgrc.com/pedaids).

As a global, multinational, and multicultural organization, EGPAF believes that diversity in the workplace enriches our work and enhances our impact and effectiveness. We believe that employees have the right to work in a climate of mutual respect and integrity that promotes dignity and respect for all, and that enables them to reach their full potential. EGPAF is an equal opportunity employer and affords equal opportunity to all employees and applicants for employment regardless of race/ethnicity, color, religion, sex (including pregnancy, gender identity, gender expression, and sexual orientation), national origin, age, disability or genetics. In addition to country law requirements, EGPAF complies with US laws governing nondiscrimination in employment in every location in which the Foundation has facilities.

The Foundation does not charge any fees at any stage of the recruitment process. If you are asked to pay a fee, please contact our hotline by phone (US: dial toll free 888-225-1429; all other countries: collect 770-776-5674), or online (www.reportlineweb.com/pedaids).