The City University of New York

Academic Program Coordinator (aHEO) - Clerkship Coordinator- Medical Education Department

POSITION DETAILS

The CUNY School of Medicine (CUNY SoM) located in the heart of Harlem, New York, is the only medical school in the City University of New York system and the only public medical school in Manhattan. Building upon 50 years of success as the Sophie Davis School of Biomedical Education, the institution transitioned to the CUNY School of Medicine (SoM) in 2016. The CUNY SoM offers an accelerated BS/MD degree (7-year program) and a Physician Assistant Master’s Degree (27 months program). True to its legacy of access, opportunity, and community transformation, the medical school’s mission remains to recruit highly talented students as diverse as New York City itself. CUNY SoM places a special emphasis on the recruitment of those who are underrepresented in the field of medicine and on training high quality, culturally competent health professionals and scientists equipped to address the healthcare needs of New York’s medically under-served communities. As a major priority, CUNY SoM also seeks to enhance the recruitment and retention of senior leadership, faculty, and staff to more closely reflect the diversity of our student body.

The SoM is currently seeking an Academic Program Coordinator with a focus of responsibility on planning and executing and guiding academic support and clinical initiatives for SoM students. The Academic Program Coordinator will provide administrative support for various aspects of the clinical clerkship and across multiple clinical sites (hospitals). The coordinator will regularly communicate with students, faculty, staff and other stakeholders regarding logistics and requirements of the clerkship program.

In addition to the above summary and CUNY Title overview, the duties include:

• Liaise with students, medical residents, and faculty to provide assistance with course support, academic management system access; Foster collaborative relationship(s) between Clerkship Directors, Office of Student Affairs, Office of Educational Technology, the Registrar’s Office and the Department of Medical Education.
• Maintain the organization and records of all program activities for M3 students and maintain database of M3 students; prepare and post clerkship materials in academic management systems.
• Assist with clerkship placement, evaluation process and other related concerns, and provide support during and after the clerkship; Serves as resource person for students and faculty regarding program policies and procedures.
• Submit Student Rotation List to Evaluation Coordinator no later than one week before the end of each rotation; Download student logs (LEO) of required patient experiences by recording patient encounters, online evaluations, attendance records and submit for the Clerkship Director.
• Schedule meetings and facilitate communication between Clerkship Director and students, as well as residents, faculty and department staff; Schedule/coordinate seminars, reserve rooms and distribute course materials to lecturers, preceptors and students.
• Supports directors and managers with orientation preparation, student advisement regarding program requirements and provides basic information about registration.
• Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities; Collects and reviews syllabi to ensure compliance with clerkship standards.
• Performs related duties as assigned by the Associate Dean for Clinical Curriculum or designee.

QUALIFICATIONS

Bachelor's Degree required.

Preferred:

• Two years’ experience in medical education (preferably in a hospital setting) highly desired.
• Working knowledge of the LCMS+ on-line Diagnosis Tracking System and Educational Evaluation System.
• Excellent communication skills (oral and written) with faculty, staff, and students.
• Well-developed interpersonal skills, including the ability to deal effectively with all levels of faculty and staff, both within and beyond CSOM.
• Time management and organizational skills, with the ability to prioritize and accurately complete tasks independently.
• Ability to deal effectively and congenially with faculty, students, and staff members.
• Ability to maintain confidential files and information, and communicate with professional discretion is essential.

CUNY TITLE OVERVIEW

Provides basic operational and analytical support related to a college's specialized academic program.

• Supports the directors and managers with orientation preparation, student advisement regarding program requirements, and providing basic information about financial aid and registration.
• Manages office records including faculty files; prepares reports and surveys; collects and maintains statistical data on program activities.
• Serves as liaison to various College offices to provide service delivery and appropriate referrals to students.
• Collects and reviews syllabi to ensure compliance with standards.
• Serves as resource person for students and faculty regarding program policies and procedures
• May supervise office operations and/or monitor department budget.
• Performs related duties as assigned.

CUNY TITLE

Assistant to HEO

FLSA

Non-exempt

COMPENSATION AND BENEFITS

Salary Range: $48,647 - $84,815

Salary commensurate with education and experience.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

Please visit www.cuny.edu, access the employment page, log in or create a new user account, and search for this vacancy by using Job ID 31144 or Title: Academic Program Coordinator (Clerkship Coordinator). Select "Apply Now" and provide the requested information.

Applicants must attach a resume and cover letter.

CLOSING DATE

Open until December 15, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

31144

Location

CUNY School of Medicine