City of Bellevue

Come Join the City of Bellevue!

Please fill out your application as fully as possible. The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. Read the "Hiring Process" section below to learn more.

New hires typically receive between minimum and midpoint, however, we may go slightly higher based on experience, internal equity and market.

Job Summary

The City of Bellevue Parks & Community Services Department is hiring two (2) Administrative Assistants to be the welcoming face of two popular community centers, one at North Bellevue Community Center and one at Crossroads Community Center. These centers are vibrant gathering places where people of all ages, cultures, and backgrounds come together to connect, learn, and celebrate. We are looking for friendly, approachable team members who can thrive in a busy environment, work well with many different personalities, and serve the public efficiently and effectively. The ideal candidates will be organized and adaptable, able to handle frequent interruptions, and ready to support everything from daily programs, facility team needs, and facility rentals, all while creating a positive, inclusive experience for every visitor.

North Bellevue Community Center is a lively hub for older adults and community members of all ages, offering programs that promote wellness, lifelong learning, recreation, and social connections. The center has a fitness center, hosts community events and rentals, and provides a welcoming space for residents to gather and build relationships. We are anticipating filling this position by October 30th, 2025.

Crossroads Community Center serves a culturally diverse community with programs for all ages, including teen programs, youth activities and sports, a games room, drop-in programming, and family support services. The center is home to partnerships with local organizations and service providers, creating opportunities for connection, enrichment, and community building. We are anticipating filling this position by December 1, 2025.

Both positions will report directly to their respective site Community Service Supervisors. The positions include administrative support of the supervisor and facility team members, supports programs, events, manages facility rentals, assists with facility standards and reporting, and general administrative support for the Parks & Community Services Department. The schedule for these positions is set by the facility supervisor and will include a minimum of one evening and rotating Saturday shifts to best serve the business needs of the facility. Remote work is not available for these positions, both positions require the employee to be physically on-site.

City Council Vision Statement: Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past.

Bellevue Parks & Community Services Vision: In Bellevue everyone can connect to each other and to nature through experiences that help them to live, grow, and thrive.

Bellevue Parks & Community Services Mission: We build a healthy community through an integrated system of exceptional parks, natural areas, recreation, arts and culture, and a broad base of community services.

Bellevue Parks & Community Services Equity Statement: A System of Fairness - Equity acknowledges and removes disparities in opportunities, power, and resources so that everyone can reach their full potential to thrive. Bellevue Parks & Community Services practices equity, which is the responsibility of every individual in the department. Equitable access is a right, not a privilege, and is fundamental to our mission of serving all people. Through equitable policies and practices, we cultivate ties that connect people to the fabric of our community

Essential Duties and Responsibilities

• Represent the City in a positive manner and provide exceptional customer service to internal and external customers.
• Serve as the primary contact in the reception office to the community that enters the
• facility
• Possess strong work ethic and demonstrate attention to detail.
• Must be organized with the ability to multi-task, prioritize workload with frequent interruptions, and meet deadlines.
• Ability to work independently and as part of a team to complete a specific objective.
• Coordinate all aspects of facility bookings; schedule and conduct facility tours, manage inquiries, staffing, contracts, permits, payments, communicate policies and any other requirements to successfully host events.
• Assist in managing facility website, updating pages as necessary with pertinent data and completing routine website link checks to assure they are functioning.
• Author and edit marketing material documents and seasonal brochures and maintain facility activity calendars.
• Ability to research, collect, interpret, and calculate data from a wide variety of sources to create spreadsheets, financial records and other reporting documents for use in planning, record keeping, and compliance with regulatory requirements.
• Be the onsite Subject Matter Expert for registration and payment processing. Identification and resolution resource for issues, answering questions, providing guidance, troubleshooting and following up with customers in resolving problems; may coordinate (or act as liaison) between functions/departments as required to facilitate problem resolution.
• Manage daily cash handling, track revenues & expenditures, submit payments towards contract balances, assist in contract creation and management.
• Oversee record management and retention, equipment surplus coordination and SharePoint document inventory.
• Support facility special events and large gatherings.
• Answer and route incoming calls, collect registration fees, and register patrons using registration software.
• Perform general office/administrative tasks such as monitoring/ordering standard office supplies; collating and assembling documents; accepting and delivering inter-department correspondence, photocopying/scanning/emailing correspondence and reports; attend meetings and take/distribute minutes; scheduling appointments and maintaining supervisor's calendar; screening calls/visitors; making travel arrangements.
• A demonstrated commitment to ongoing learning of diversity, equity & inclusion and a commitment to implementing these principles in your work.

Qualifications

Knowledge, Skills, Abilities and Competencies

• Friendly, patient, supportive and respectful to all.
• Experience utilizing all Windows software including Microsoft Outlook, Excel, Word, PowerPoint, Publisher, Teams, Forms and SharePoint.
• Experience with CivicRec or other registration database software.
• Handle payment transactions with contractors, event vendors and professional organizations, which will include cash, checks, and credit cards.
• Assume responsibility for shift reports and accountability of funds.
• Responsible for scheduling, training, and supporting the facility rental monitors.
• Establish and maintain effective working relationships with internal and external staff.
• Complete reports accurately and in a timely manner.
• Ability to communicate clearly and effectively, both verbally and in writing.
• Confidence and communication skills necessary to navigate challenging customer interactions and uphold organizational policies in a respectful and solution-oriented manner.
• Assist with cleaning the office and other areas of the facility as assigned as well as tracking equipment and supplies.
• Adhere to safety procedure protocol and safety standards.
• Other duties as assigned.

Education, Experience, and Other Requirements

• High school diploma or equivalent and four years of progressively responsible related work experience.
• Or any equivalent combination of education, experience, and training that provides the required knowledge, skills, and abilities.
• Administrative and customer service experience working for a parks and community services department of a government agency or closely related field is preferred.

Supplemental Information

Physical Demands

• Work involves walking, talking, hearing, using hands to handle, feel or operate objects, tools, or controls, and reaching with hands and arms.
• Vision abilities required by this job include close vision and the ability to adjust focus.
• The employee may be required to push, pull, lift, and/or carry up to 20 pounds.
• The noise level in the work environment varies depending on programming. It’s usually a moderate noise level.

Schedule & Location

The schedule for these positions is set by the facility supervisor and will include a minimum of one evening and rotating Saturday shifts to best serve the business needs of the facility.

Remote work is not available for these positions, both positions require the employee to be physically on-site.

• North Bellevue Community Center - 4063 148th Ave NE, Bellevue, WA 98007
• Crossroads Community Center - 16000 NE 10th St, Bellevue, WA 98008

HIRING PROCESS

The City evaluates candidates based on the information provided in the online application only. Do not submit resumes and cover letters. To evaluate all candidates fairly and equitably, the City will make all applicants anonymous when we are screening the applications. We will redact information from our application such as your name, address, and other demographics. To help us, please complete the online application form as fully as possible.

• Answer the Supplemental Questions when requested which can be found on the Questions tab of the Job posting.
• We do not accept resumes and cover letters during the anonymous application screening stage, unless otherwise stated in the job description.
• Applicants advancing to the next stage may be required to provide a cover letter, resume, writing sample, and references.

CONDITIONS OF EMPLOYMENT

• All candidates will be required to establish employment authorization and identity at the time of hire. The City is not able to sponsor work visas.
• All positions require the completion of references checks, including at least one prior supervisor.
• Some positions may require completion of a criminal background check prior to start employment
• Some positions may require obtaining a commercial driver's license (CDL), licensures, or additional certifications.

At the City of Bellevue, you'll be part of a team committed to providing exceptional customer service, upholding the public interest and advancing the community vision. The six essential and enduring principles that guide our individual actions, our interactions, and our decision making in the City of Bellevue organization is: Exceptional Public Service, Stewardship, Commitment to Employees, Integrity, Innovation, and Diversity, Equity & Inclusion. You'll work in an environment that is innovative, collaborative, future focused, and committed to excellence. Bellevue welcomes the world. Our diversity is our strength. We embrace the future while respecting our past. It's what makes the City of Bellevue an exciting place to work, live, and explore.

Have we piqued your interest yet? Come join our team! The City of Bellevue supports workplace diversity. All qualified applicants are encouraged to apply and will receive consideration for employment without regard to race, color, religion, gender, gender identity or expression, sexual orientation, marital status, national origin, genetic information, disability, age, veteran status, or any other protected status. Persons needing assistance with the application process may call the Human Resources Office, at 425-452-6838 or recruiting@bellevuewa.gov. If you are invited to participate in the selection process and need ADA accommodations, please notify HR before you are scheduled for an interview or testing.

The City of Bellevue participates in the E-Verify program. Learn more about the E-Verify program.

https://www.e-verify.gov/sites/default/files/IER_RightToWorkPoster.pdf (Download PDF reader)

https://www.e-verify.gov/sites/default/files/everify/posters/IER_RighttoWorkPosterES.pdf (Download PDF reader)

For any technical difficulties with your application, please contact the NEOGOV support line at 855-524-5627.

• Please be sure to check your junk folder for any messages that may be sent to you about this recruitment.**

The City of Bellevue offers employees a comprehensive benefits package providing choice, flexibility, and value!

Please Note: Seasonal, part-time, and variable employees are not eligible for the below benefits except for mandatory participation in the retirement plan assigned to the position, which will be the Municipal Employees Benefit Trust (MEBT 2) retirement plan or the Washington State Public Employees Retirement System (PERS) retirement plan and any other benefits as required by law.

The following summary applies to fully benefited positions:

Medical

Employees are offered a choice of medical coverage through the City's self-insured Preferred Provider Organization (PPO) plan or Kaiser Permanente (HMO).

Dental

Employees are offered a choice of two dental carriers with plans that offer regular checkups, x-rays, fillings, and crowns. Orthodontia is available through one of the carriers.

Vision

Employees are offered a choice of vision coverage through an annual exam-only plan or a buy-up plan which includes an annual eye exam and hardware coverage.

Retirement Plans - Employees are offered three retirement plans:

• Washington State Department of Retirement Systems (DRS): Mandatory participation (PERS, LEOFF or PSERS), depending upon eligibility.
• City of Bellevue Municipal Employee's Benefit Trust (MEBT): Optional participation in this 401(k) retirement savings plan with employer match contributions that vest on a 3-year schedule.
• Deferred Compensation Program (457 DCP): Optional participation in the supplemental Deferred Compensation Program also administered by DRS that allows tax-deferred savings into a variety of investments options.

Other benefits include:

More detailed information about our employee benefits is available at https://c2mb.ajg.com/cityofbellevue

• Flexible Spending Accounts (FSAs)
• Life/Accidental Death and Dismemberment (AD&D) Insurance
• Long Term Disability (LTD)
• Survivor Income
• Employee Assistance Program (EAP)
• 11 observed holidays per year plus 2 additional personal holidays, vacation (standard accrual of 12 days a year), and sick leave (accumulated at the rate of one day per month)
• An ORCA Card bus pass
• On-site fitness center, and self service food/coffee options
• Career development and training programs
• Tuition Reimbursement Program
• Employee Resource Groups (ERGs)

Paydays - The City of Bellevue pays employees on the 8th and the 23rd of each month (24 pay periods per year).

Please note that the City does not participate in the Social Security Administration (SSA) program, and employees do not earn social security credits. The mandatory DRS retirement pension plan provides the required social security replacement plan. Any social security benefits earned at other places of employment may be reduced because they are subject to the Windfall Elimination Provision or the Government Pension Offset.

NOTE: This is a brief summary of the benefit programs for the City's non-represented employees. Every effort has been made to ensure its accuracy. Benefits for employees represented by a collective bargaining agreement (CBA) may have different benefits. If any information on this document conflicts with the provisions of a CBA, the CBA prevails. Also, in the event of any incorrect information in this document, applicable laws, policies, rules, CBAs, or official plan documents will prevail.

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