New York State Department of Transportation

The duties that the incumbent of the vacancy will be expected to perform. Duties Description Under the general direction of the Regional Director, the incumbent will work with regional management to evaluate programs, staffing needs, monitor employee fill levels and staffing targets. The incumbent will provide guidance on policy & procedures working directly with Budget, Personnel and Executive staff as needed, and will function as the administrative liaison for the Region with the Personnel Bureau, Transportation Budgeting Bureau, Employee Relations, Purchasing Unit and Payroll on behalf of the Regional Director. The incumbent may also supervise staff as needed, or serve as team leader on special projects.

Additional duties will include, but are not limited to:

• Assessing and analyzing staffing plans and workforce needs to establish solutions to identified problems, including researching, analyzing, developing and preparing position justifications and duties descriptions;
• Coordinating the Regional hiring process for each program area to ensure that the Region's priorities and needs are met;
• Coordinating the Regional administrative functions related to contracts, finances, purchasing, inventory, equipment and office space needs; including prepare and process purchase orders and vouchers and ensure compliance with purchasing guidelines;
• Developing and implementing tracking systems and workflow processes to assess operations and workflow, including conducting studies and research projects regarding program issues, office priorities and activities for upper and executive management;
• Interpreting and distributing policies and procedures, and when necessary, assessing the effect of such on the Regional operations;
• Providing technical financial assistance to program managers; reviewing and updating organizational policies and procedures as needed; assisting in developing and preparing office's annual budget, staffing plan, and federal grant financial plans; and
• As needed, represent the Regional Director or Group Directors at meetings or committees and serve on the Regional Incident Command Team during emergencies.

Responsibilities may include serving a role within the Incident Command System to support the department’s response to regional and statewide emergency situations.

The minimum qualifications required for this vacancy. Minimum Qualifications This title is part of the New York Hiring for Emergency Limited Placement Statewide Program (NY HELPS).**

To be considered for appointment through NY HELPS, or 55 b/c, candidates must meet the open-competitive minimum qualifications for this position. The qualifications are:

Administrative Analyst Trainee 1: A bachelor's or higher degree.

Administrative Analyst Trainee 2:

A bachelor's degree and one year of professional experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, conduct data analysis, and develop internal controls.

Substitution: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

Senior Administrative Analyst:

A bachelor's degree and two years of professional experience conducting management and organizational studies to review and revise procedures for new or changing programs, review organizational performance, conduct data analysis, and develop internal controls.

Substitution: A Juris Doctor, master's or higher degree in a related field can substitute for one year of specialized experience.

If chosen, you may, at the agency’s discretion, be appointed to a higher level. You must inform the agency of any additional qualifications at your interview.

Candidates may also be qualified for permanent competitive appointment if reachable from the appropriate Civil Service eligible list or eligible for reassignment or transfer in accordance with Civil Service Law.

Additional comments regarding the vacancy. Additional Comments * For the duration of the NY HELPS Program, this title may be filled via a non-competitive appointment, which means no examination is required but all candidates must meet the minimum qualifications of the title for which they apply.

At a future date (within one year of permanent appointment), it is expected employees hired under NY HELPS will have their non-competitive employment status converted to competitive status, without having to compete in an examination. Employees will then be afforded with all of the same rights and privileges of competitive class employees of New York State. While serving permanently in a NY HELPS title, employees may take part in any promotion examination for which they are qualified.

Your required educational credentials must have been awarded by an educational institution accredited by a regional, national, or specialized agency recognized as an accredited agency by the United States (U.S.) Department of Education/Secretary of Education. If awarded by an institution outside of the U.S. and its territories, you must provide independent verification of equivalency. A list of companies that provide these services (fees must be paid to the company you choose) can be found at: http://www.cs.ny.gov/jobseeker/degrees.cfm. Candidates are responsible for the evaluation fee.

Applicants must be currently authorized to work in the United States on a full-time basis.

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The New York State Department of Transportation is an equal opportunity/affirmative action employer. Women, minority group members, disabled persons and Veterans are encouraged to apply. Upon request, reasonable accommodations will be provided for the disabled.

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In compliance with Public Law 99-603, candidates selected for appointment must provide an original document to prove their citizenship and/or legal right to work in the United States.

Some positions may require additional credentials or a background check to verify your identity.