The Planet Group

Job Description

Senior Administrative Assistant

Contract at least 6 months with potential for extension

Hybrid, Marlboro MA

Hourly rate: $28.00-33.00/hr

Must have:

5 years+ Admin experience at companies with over 500 employees

Experience supporting VP level, thriving in a fast paced team

Scheduling, plaining and preparing for meetings

Excel

Word

Powerpoint

Outlook

Expense management

Executive Assistant – Support to 3 Vice Presidents

We are seeking a highly organized and detail-oriented Executive Assistant to provide administrative support to three Vice Presidents. This role requires strong calendar management across multiple time zones (Canada and Europe), excellent communication skills, and the ability to handle sensitive information with discretion. The ideal candidate will thrive in a fast-paced environment, balancing competing priorities while ensuring seamless execution of schedules, travel, and administrative projects.

Key Responsibilities

• Manage complex calendars across time zones, coordinating meetings, appointments, and conference logistics.
• Arrange domestic and international travel, prepare detailed itineraries, and process expenses.
• Serve as a point of contact for internal and external stakeholders, handling confidential and complex inquiries.
• Prepare and update presentations, documents, and spreadsheets; maintain organized files and records.
• Support leadership and departmental meetings, including catering, room booking, and materials preparation.
• Provide backup coverage for other administrative staff as needed.
• Assist with department initiatives, training, and conferences, ensuring smooth planning and execution.
• Act as proxy in designated systems and coordinate with cross-functional teams to resolve issues.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.