The Planet Group

Job Description

Administrative Assistant

Contract 1-2 months

Hybrid, NYC

Hourly rate: $40.00-41.50/hr

Must have:

Bachelor's degree

At least 2 years in an Executive Assistant role supporting VP to C-Level professionals

Outlook

Excel and Google Sheets

Nice to have:

Concur (ideally this is a must)

Target start date is Monday July 8th

Company Description:

We are a small professional services/employee focused company known for our exemplary service and esteemed clientele. Our team prides itself on delivering exceptional results and maintaining the highest standards of professionalism.

We are seeking a highly organized and experienced Executive Assistant to provide dedicated support to three C-Level executives. This role requires exceptional attention to detail, discretion, and the ability to manage multiple priorities in a fast-paced environment. The Executive Assistant will focus on calendar management, travel planning, and expense reporting, while also supporting a range of administrative and project-related activities.

Key Responsibilities

• Manage complex and dynamic calendars for three executives, ensuring seamless scheduling of meetings, events, and conference calls.
• Coordinate domestic and international travel arrangements, including flights, hotels, ground transportation, and detailed itineraries.
• Prepare, submit, and reconcile expense reports using Concur, ensuring accuracy and timely processing.
• Draft and edit correspondence, agendas, and meeting materials as needed.
• Plan and execute meeting logistics, including calendar invites, conference lines, catering, and material distribution.
• Monitor, organize, and maintain team spreadsheets and trackers in Google Sheets and Microsoft Excel.
• Handle incoming and outgoing mail, packages, and other administrative tasks as required.
• Maintain confidentiality while managing sensitive information.
• Provide support on ad hoc projects and initiatives as assigned.

The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.