Associate Document Control Specialist

4625 Northeast Brookwood Parkway Hillsboro, OR 97124 US

Posted: 09/26/2025 2025-09-26 2025-10-27 Employment Type: Contract Job Category: Quality and Compliance Job Number: 622837 Pay Rate: 23.81 Is job remote?: No Country: United States

Job Description

RESPONSIBILITIES:

• Responsible for the administration and management of Facilities Engineering records in an effective and efficient method within the Hillsboro, Oregon facility.
• Prepare and organize documentation procedures following quality policies.
• Assist departments with equipment and system documentation. Coordinate system implementation and prepare documentation as necessary.
• Identify specific process improvement as needed and provide recommendations concerning established workflows.
• Work directly with Facilities Engineering and various Quality organizations.
• Maintain open communication with management, co-workers, customers and counterpart staff in other sites.
• Conduct work in an FDA regulated environment.
• Take ownership of responsibilities and drive change both locally and within the organization's network
• Manage all Turn-Over-Packages (TOP) and Commissioning Packages from HTO site projects.
• Maintain open communication with management, co-workers, customers and counterpart stain in other sites.

QUALIFICATIONS / REQUIREMENTS:

• Proficient in Enterprise Content Management (ECM) application used for archiving, managing and accessing Corporate Engineering Document, drawings, and project documents (TOPs and Commissioning documentation). Proficient in FileMaker Pro.
• Point of contact for managing and archiving Maintenance activities using QualityDocs document Management.
• Advance knowledge of ECM and EDMS to support the role of Business Process Manager for HTO.
• Develop and document workflow practices and routine tasking for these activites.
• Provide document support for investigations, discrepancies, and corrective actions.
• Provide daily assistance to HTO personnel as needed.
• The ability to read, interpret and produce Facilities engineering documents.
• Thorough knowledge of cGMP compliance.
• Must possess advance documentation skills to ensure project files and system documentation is maintained at superior level.
• Proficient in EDMS (QualityDocs) for change management of Facilities Engineering documents.
• Demonstrate effective writing skills including preparing technical reports, the revision of various technical documentation and procedures.
• Proficient in office products specifically Microsoft Word
• Ability to work overtime or temporarily modify shift schedule to support site obligations as needed.
• Effectively work with minimum or no supervision
• Ability to life 50 pounds.

TRAINING DUTIES:

• Attend all required cGMP training as required by department policy
• Attend all required Safety training as required by Department policy
• Complete on the job training using established training procedures.

EDUCATION/TRAINING:

• High school diploma or general education degree (GED); one to three years related experience and/or training or equivalent combination of education and experience.
• Proficient with relational database systems (e.g., MS Access, Oracle), project management systems e.g., TouchPoint, Condor, Trackwise, MS Project, date reporting tools (e.g., MS Access Excel, etc., Basic knowledge of SAP, or another similar CMMS program.
• Must have advanced knowledge with Windows environments. Must be detail oriented, accurate and thorough.
• Must have helpful disposition and friendly, outgoing personality with strong customer service skills.
• Must have excellent problem-solving skills and persistence to resolve outstanding issues. Must have strong analytical skills.
• Must have excellent organization skills.
• Strong personal skills are a must.
• Proficient in both oral and written communications is essential.

Pay Rate Range: $20-28/hr depending on experience

Equal Opportunity Employer: We are proud to be an equal opportunity employer. We welcome and encourage applications from all qualified candidates regardless of race, sex, gender identity or expression, disability, age, religion or belief, sexual orientation, or any other characteristic protected by applicable laws and regulations. It is our policy not to discriminate against any applicant or employee, and we are committed to fostering a diverse, inclusive, and respectful work environment across all locations in which we operate. We believe that diversity, equity, and inclusion are fundamental to our mission and enhance our ability to serve clients globally. If you have a disability or require any reasonable accommodations during the application or interview process, please inform your recruiter or contact us directly so that we can explore the appropriate arrangements.

Fraud Alert: Candidate safety is a top priority at Planet Pharma. The industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet Pharma domain (@planet-pharma.com, @planet-pharma.co.uk, and @ppgadvisorypartners.com) and not a domain with an alternative extension like .net, .org or .jobs.

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