City & County of Honolulu

Position Information

"Join Honolulu's Purchasing Team and Power Public Services Through Smart Procurement!"

The Department of Budget and Fiscal Services, Purchasing Division, has multiple vacancies for Procurement & Specifications Specialist, located in Honolulu. Vacancies range from advance trainee to independent journey worker. Work with various City departments to support their buying needs that impact City services to our community.

Key Responsibilities:

• Perform procurement duties and develop specifications for goods, services, and construction within the City's centralized purchasing program.
• At II level ($4,590/month), handle routine procurement duties (such as reviewing bid documents, drafting contract specifications, etc.) of increasing complexity, and assist with reviewing and initially drafting purchasing documents for non-complex goods, services, and construction.
• At III level ($4,961/month), independently perform moderately difficult procurement duties for moderately technical and complex goods, services, and construction.
• At IV level ($5,369/month), independently perform the full range of procurement duties for highly technical and complex goods, services, and construction.
• Perform other related duties as required for the role.

Career Progression:

• Upon successful completion of probation and demonstration of satisfactory work performance and years of experience at each level, a Procurement & Specifications Specialist II/III may progress to the independent Procurement & Specifications Specialist IV level.
• Promotional opportunities beyond the Procurement & Specifications Specialist IV may also be available, offering expanded opportunities for professional growth and career advancement.

Class Title

Salary Range

Current Pay

Procurement & Specifications Specialists II

SR-18

$4,590

Procurement & Specifications Specialists III

SR-20

$4,961

Procurement & Specifications Specialists IV

SR-22

$5,369

Apply today! If you qualify for the position, your name may be referred to the hiring department for further consideration for the current vacancy at the job level based on an evaluation of your qualifications and experience, as well as future job openings with these job titles.

Additional Job Information

Applications must be submitted online at https://www.governmentjobs.com/careers/honolulu to be accepted.

Some notifications will be sent via e-mail. You are responsible for monitoring instructions and correspondence from this office by checking your email account in a timely manner. To ensure proper delivery, please make sure you:

• use a valid e-mail account;
• verify your e-mail address is entered correctly on your GovernmentJobs account;
• are subscribed to e-mail notices;
• check your spam folders; and
• add infoneogov@honolulu.gov and info@governmentjobs.com to your contact list.

Notifications may also be sent via text message if opted into the service. Data and text messaging fees apply.

Minimum Qualification Requirements

At time of application, you must be a citizen, national or permanent resident alien of the United States or a non-citizen eligible under federal law for unrestricted employment.

EDUCATION REQUIREMENT:

Level II, III, & IV: Equivalent to graduation from an accredited college or university with major work in business or public administration, marketing, economics or a related field.

Substitution: Work experience may be substituted for a bachelor's degree on a year-for-year basis. Such experience must have provided the knowledge, skills, and analytical ability normally gained from attainment of a bachelor's degree.

For example:

1. Four years of professional work experience, in any occupation, may substitute for a general bachelor's degree.

2. Four years of general work experience (does not need to be professional level experience) in Purchasing or Procurement may substitute for a general bachelor's degree.

The education requirement must be met at the time of application. Education obtained outside of the United States must be comparable to a degree earned at an accredited college/university in the United States. In order to receive credit for the education, proper documentation, e.g., a foreign credential evaluation (FCE), must be provided. We also reserve the right to request further information about your academic program, evidence of comparability, or an original transcript.

Verification Requirement: In order to be given credit for your education, clearly list your education credentials on your application. As part of the hiring process, you may be asked to furnish documentation to verify your education to satisfy this education qualification requirement. If available, please attach an electronic copy of your diploma and/or official transcript which shows the embossed seal or applicable FCE to your application. Or mail a photocopy of your documents to the following address: Department of Human Resources, 650 South King Street, 10th Floor, Honolulu, HI 96813. Copies will not be returned. Unofficial transcripts will not be accepted. All information on your documentation must be legible and complete in order to be given credit.

If you do not have your documentation to verify your education at this time, please note that if selected for the job, you will need to furnish verification documents in order to move forward in the hiring process.

EXPERIENCE REQUIREMENT:

Level II: Six (6) months of technical experience in centralized purchasing and standards and specifications development activities.

Such experience must have demonstrated knowledge of the basic principles of economics, supply and demand, purchasing, and specifications development, and common types of commodities and services and sources of supply; and the ability to evaluate the quality and suitability of commodities and services, and prepare and revise commodity and service specifications for informal purchases.

Level III: One (1) year of technical experience in centralized purchasing and standards and specifications development activities.

Such experience must have demonstrated knowledge of principles and practices used in governmental purchasing, and pertinent policies and procedures of the City's Purchasing Division; purpose and format of commodity and purchasing specifications; various types of commodities and services and their sources of supply; interviewing techniques; research principles, techniques and methods; report writing; and the ability to apply the principles, methods and techniques used in centralized purchasing and in establishing commodity and service standards and specifications; evaluate the quality and suitability of commodities and services; evaluate market conditions and price trends; and interpret and apply pertinent policies, laws, rules and regulations.

Level IV: Two (2) years of professional experience in centralized purchasing and standards and specifications development activities.

Such experience must have demonstrated knowledge of the purpose and format of commodity and purchasing specifications, principles and practices used in governmental purchasing, and various types of commodities and services and their sources of supply; and the ability to test and evaluate the quality and suitability of a variety of commodities and services, review and revise commodity and purchasing specifications to achieve intended purpose at lowest cost, and analyze and determine appropriateness of bids.

Examination Process

EDUCATION AND EXPERIENCE EVALUATION:

In addition to meeting the above minimum qualifications, your application will be further evaluated. Your score will be based on the quality and quantity of your education, experience and/or other related job requirements and competencies applicable to the position. Failure to provide sufficient information may result in your application being rejected or your receiving a lower score.

EXAMINATION WEIGHT:

Education and Experience Evaluation . . . . . . . . . . . . . . . . 100%

What are the benefits of being a City Employee?

• Vacation: Employees may earn up to 21 days per year.
• Sick Leave: Employees may earn up to 21 days per year.
• Holidays: 13 days a year; 14 days during election years.
• Training and Development: Computer, career, and personal enhancement courses are offered; curriculum designed for employee, supervisory, and management development.
• Medical, Dental, Prescription Drug, and Vision Care: Various health insurance plans are available. Premiums are subsidized by the City and deductible from pre-tax income for participants of the Premium Conversion Plan (PCP).
• Group Life Insurance: No cost for eligible employees.
• Deferred Compensation Plan: Invest in your future...choose to defer part of your pre-tax income for retirement.
• Retirement Plan: The Employees' Retirement System (ERS) of the State of Hawaii administers retirement benefits for State and County employees. Employee contribution required.
• Commuter Choice Pre-Tax Benefits: Employees may designate certain transportation expenses (TheBus, LOTMA, Vanpool Hawaii, etc.) as a pre-tax item
• Parking: Some job locations offer parking on-site; others may have access to parking at low monthly rates.
• Direct Deposit: Direct deposit of paychecks to a designated financial institution is available.
• Employee Assistance Program (EAP): Confidential, professional counseling and resource referral.
• Public Service Loan Forgiveness (PSLF) Program: A federal program forgiving the balance of federal student loans for individuals working in public service. For program requirements and additional information, please visit: https://studentaid.gov/manage-loans/forgiveness-cancellation/public-service

To view additional information, please visit our Benefits of City Employment page.

• All benefits as stated above, are subject to eligibility requirements and to legislative and/or negotiated changes. Individuals are responsible for any related fees or charges that may apply.

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