University of Houston

Department: Office of the Dean Salary: Commensurate with Experience/Education

Description:

• Coordinates, directs and manages the office of a top College of Medicine executive.
• 1. Coordinates and manages the daily schedule of the COM executive with internal and external parties, which includes staff, university administrators, alumni, students, Board of Regents, government officials and community leaders.
• 2. Maintains appointment/meeting schedule and calendar.
• 3. Makes travel arrangements, screens all in-coming telephone calls, and sorts and prioritizes mail.
• 4. Drafts routine responses to correspondence as needed.
• 5. Functionally supervises projects in the office of the executive.
• 6. Collects and prepares information for use in discussions and meetings with executive staff members and outside individuals.
• 7. May supervise secretarial and clerical staff in the office.
• 8. Performs other job-related duties as assigned.
• MQ:
• Requires a thorough understanding of both theoretical and practical aspects of an analytical, technical or professional discipline; or the basic knowledge of more than one professional disciplines. Knowledge of the discipline is normally obtained through a formal, directly job-related, 4 year degree from a college or university or an equivalent in-depth specialized training program that is directly related to the type of work being performed. Requires a minimum of five (5) years of directly job-related experience.
• Additional Job Posting Information:
• Department is willing to accept education in lieu of experience.
• Department is willing to accept experience in lieu of education.
• Assists with organizing events such as preceptor appreciation, onboarding sessions, open houses, and special recruitment or executive functions, occasionally requiring evening availability.
• Provides administrative support for preceptor outreach, maintains tracking systems, schedules meetings, and gathers necessary documentation for appointment and onboarding processes.
• Coordinates the internal routing and tracking of affiliation agreements, ensuring organized documentation, status updates, and timely renewals.
• Collects and prepares relevant materials for executive and preceptor-related meetings; serves as a liaison with clinical and community partners, ensuring clear, professional communication.
• May oversee clerical staff, manage office projects, and support other duties assigned to ensure smooth operations within the executive and preceptor-focused functions.

All positions at the University of Houston-System are security sensitive and will require a criminal history check.

The University of Houston System and its universities are Equal Opportunity Institutions. Everyone is encouraged to apply.