Royal Vopak

Safety & Environment

• Take a pro-active interest in safety matters
• Perform monthly safety observation rounds and uphold Vopak Safety Standards
• Support Management of Change processes related to safety.
• Have a solid understanding of the Vopak Fundamentals
• Understand and support the THA requirements
• Ensuring the prevention of pollution
• Comply with applicable environmental regulations

Management Team (MT)

• Contribute to the strategic planning for Vopak Australia.
• Participate actively in the weekly MT meetings.
• Set the example in terms of behaviour, especially in the area of Safety and Environment.
• Act as a functional counterpart for the divisional management team or corporate department.
• Provide input on the development of Vopak Australia strategy
• Initiate and lead discussions to drive the formulation of the strategy
• Support data analysis for strategic assumptions and execution monitoring.
• Support management decision-making by evaluation and advising on financial and economic, risk and legal implications, liability exposure on expansion projects and project tenders
• Drive Enterprise Risk Management initiative in Vopak Australia and complete Quarterly risk review for Vopak Group
• Ensure all Vopak Assets and risks are adequately insured
• Projects support - Prepare financial evaluation for all proposed projects.
• Ensure alignment with the Governance framework consistently throughout all business units in Australia, ensuring alignment with the Corporate framework.
• Initiate and embed Stewardship reviews (CRSA)
• Maintain and improve Standard process and internal financial controls
• Apply at all times the Delegation of Authority (internal Holy List)
• Management Reporting (Forecasting and Budgeting)
• Maintain rigorous management Reporting in collaboration with Division Finance group.
• Undertake company secretarial functions for Vopak Australia Entities
• Maintain and monitor forecast accuracy in the LE and Budgeting process at all times
• Conduct Performance and Variance Analyses for planning and reporting processes.
• Lead Balance Sheet reviews with the finance team for monitoring balance sheet health.
• Prepare quarterly “Latest Estimate” report and submit to Vopak Corporate Office
• Complete monthly cash flow forecast and submit to Vopak Treasury (Rotterdam)
• Lead and coordinate with all departmental heads for submission of annual budget for Vopak Australia
• Coordinate and complete quarterly plan list for Vopak Australia
• Complete monthly finance reports for Vopak Australia
• Maintain knowledge of tax legislation developments and implications for Vopak’s business
• Prepare annual tax returns for Vopak Australia
• Prepare statutory financial statements,
• Prepare Sydney monthly payroll and maintain associated records and personnel records
• Financial Planning and Analysis
• Monitor capex spend and project progress in tandem with Strategy KRA
• Implement a process for prioritising capital requests by business units, growth projects from greenfield/brownfield;
• Develop reports for monitoring capital expenditure vs. budgeted vs. market or capacity demands.
• Review and revise business case assumptions, preparing bridge analyses.
• Use Post Implementation Review (PIR) data for planning actions and improvements.
• Ensure viability of business operations through ongoing testing and competitive analysis

Cost Management

• Challenges the status quo of current business practices. Analyse available data to identify opportunities to deliver supplier related benefits
• Lead / collaborate with Division Finance on projects which look to leverage the synergies between local, division and global opportunities
• Optimize cash and working capital through payment terms and inventory management
• Develop and recommend improvement actions and processes
• Control cost of capital expenditure within CAPEX budgets
• Address non-conformance with spending authorisations

Customer Management

• Maintain knowledge of customers’ business and markets
• Assist the Commercial Manager in the development of customer contracts
• Oversee and coordinate customer claims to ensure resolution
• Prepare annual Darwin petroleum Customer Budget.
• Issue to Customers for review, resolve queries and obtain approval
• Respond and resolve customer queries or complaints

People Management

• Manage the Finance Department with a continuous improvement mindset by managing behaviour and development of team members
• Conduct timely appraisal discussions with direct reports
• Set at least one clear people objective annually for team development
• Ensure high levels of employee engagement and provide constructive and regular feedback
• Assist employees identify training needs based on performance review feedback and role requirements
• Ensure that all direct reports roles and objectives are clear and understood
• Manage the resourcing of the team (including all leave and work schedules)
• Assist Vopak Group and regional offices in administration of expatriate and inpatriate remuneration.

Quality Management

• Communicate the importance of effective quality management and of conforming to the QMS requirements.
• Ensure that the QMS achieves its intended results and engage staff in its effectiveness.
• Promote the integration of QMS requirements into business processes.
• Ensure resources needed for the QMS are available.

Skills and Competencies:

Safety, Health and Environmental Management

• Complete # SOR per annum
• Conduct SOR with team members

Governance

• Complete all CRSA actions within one year of findings
• Implement the Stock Management procedures at all terminals in Australia within one year
• Roll out training of finance personnel on Stock Management policy

Cost Management

• Implement the TPP tracking within management reporting framework for monitoring procurement benefits
• Number/Percentage of workdays achieved without safety incidents/infringements (per year).
• Degree of compliance to [type] requirements, standards or procedures (per year).
• Degree of achievement in Employee Engagement Index (from Survey) (per year).
• Extent of conformance on leadership practices (per year).
• Degree of budgetary variance in actual against forecast levels (per year).
• Number/Percentage of on-time submissions and/or reports against stipulated standards (per year).
• Degree of achievement in cost management against stipulated levels (per year).
• Extent to which risk-related cases were reviewed, identified and addressed (per year).

Experience and Education

• 8 + years’ experience in a Senior finance manager role
• Experience in the chemical and fuel industry would be beneficial
• Relevant experience in managing organisational risk
• Previous experience in managing a team