Rutgers University

Recruitment/Posting Title Project Assistant Coordinator (Multiple Vacancies)

Posting Number 25TM0303

Department RBS NJSBDC - HQ

Overview

Rutgers Business School-Newark and New Brunswick (RBS) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master’s programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R’s brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways.

Posting Summary

Rutgers Business School-Newark and New Brunswick (RBS) adheres to the principles of academic excellence and cutting-edge research that defines Rutgers, The State University of New Jersey. RBS is the second largest school at the university, with more than 10,000 students attending undergraduate and graduate programs on campuses in Newark and New Brunswick. Our academic programs prepare students for careers in a variety of business fields, including accounting, finance, data management, entrepreneurship, marketing, and supply chain management. On the graduate level, our Executive MBA and MBA programs, and specialty master’s programs allow students to enhance their careers and develop expertise in such areas as quantitative finance, digital marketing, and supply chain analytics. RBS also offers life-long learning opportunities through its Executive Education and Stackable Business Innovation Programs. The RBS community reflects diverse cultures, backgrounds and perspectives and it embodies the traits reflected in our 4 R’s brand: We are fortified in our Resilience, creative in our Resourcefulness, empowered by our Responsibility and strategic in individual and collective Reinvention. Among our strengths is a faculty that represents a mix of distinguished academic scholars and instructors who bring years of corporate experience to their classes, and an alumni network of more than 50,000 that spans the world. Some of our greatest social impact happens as result of the efforts of research centers that support diverse entrepreneurs and business owners, strive for gender equity and advocate for corporations to help address issues such as climate control and health equity. Through our teaching, experiential learning, mentoring and career preparation, RBS is committed to producing skilled professionals and knowledgeable leaders capable of impacting the business world and the future of business in meaningful ways.

The New Jersey Small Business Development Center (NJSBDC) Network is the premier provider of comprehensive services and programs for small and mid-sized businesses in New Jersey. Through a network of 10 regional centers and several satellite offices, the NJSBDC offers no-cost one-on-one consulting, training, and resources, empowering entrepreneurs to start, grow, and prosper.

Rutgers University- Newark (RU-N), an urban public research university and anchor institution, located in Newark, New Jersey, a city of promise, is seeking a Project Assistant Coordinator. Reporting to the Senior Program Coordinator SPVR, this position provides support to NJSBDC management for implementing numerous grant deliverable obligations (federal/state/local/private).

This position is responsible for and not limited to the following:

• Coordinates program logistics, event setup, contractor management, communications, and data management to effectively implement grant-funded projects and initiatives
• Prioritizes work, resolves routine conflicts and issues, prepares and implements administrative guidelines and procedures and provides oversight and facilitation
• Provides routine and non-routine information and explanations to leadership and stakeholders
• Creates informational materials, as needed
• Provides supporting performance reports, analysis, and proposal data upon request
• Prepares, processes, and controls records, narratives, reports, and other documents
• Schedules, arranges and coordinates design and logistics for events and meetings; and completes other work assigned
• May perform functions such as accounting or budgeting

This position is contingent upon the continuation of grant funding.

FLSA Nonexempt

Salary Details $33.00 to $37.00 per hour

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status Part Time

Working Hours (per week) 19.75

Daily Work Shift

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22, this position may be eligible for a hybrid work arrangement. The flexible work arrangements outlined in Rutgers Policy 60.3.22 are part of a pilot program that is effective September 1, 2022 through August 31, 2024. Therefore, there is no guarantee that this flexible work arrangement will continue beyond that date. Flexible work arrangements are not permanent, are subject to change or cancellation and contingent on the employee receiving approval in the FlexWork@RU Application System. Additional information may be found at https://futureofwork.rutgers.edu.

Payroll Designation PeopleSoft

Terms of Appointment Temporary Staff Appointment - Hourly

Minimum Education and Experience

• Requires a Bachelor’s degree in a related field, or an equivalent combination of education and/or experience
• Requires two years of relevant experience in a project coordination function, good communication and interpersonal skills, and computer literacy

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Requires fluency in areas such as venture capital readiness, small business legal structuring, financial forecasting, tech commercialization, etc., and the ability to apply that knowledge in real time
• Requires strong public engagement skills but also working knowledge of complex business and legal topics

Preferred Qualifications

• Two years of relevant experience in project coordination field

Equipment Utilized

• Awareness of Canva, Adobe Creative Suite for professional content creation.

Physical Demands and Work Environment

• Occasional travel in NJ with potential nights/weekends on occasion is required
• The ability to lift up to 15lbs

Special Conditions

Posting Open Date 07/28/2025

Posting Close Date 10/26/2025

Open Until Filled No

Special Instructions to Applicants

Regional Campus Rutgers University-Newark

Home Location Campus Rutgers University-Newark

City Newark

State NJ

Location Details

Read Full Description