The Events Program Manager coordinates and oversees all aspects of high-visibility events supporting Department of Defense programs, objectives, and stakeholders. The role entails strategic planning, logistics management, and post-event analysis to ensure each event aligns with mission-critical outcomes. This individual must possess the ability to thrive in a fast-paced environment, manage classified information securely, and coordinate among cross-functional teams and government officials.
Event Planning and Coordination
- Develop comprehensive event plans by defining scope, objectives, schedules, budgets, and execution strategies.
- Coordinate leadership briefings and technical discussions involving senior DoD personnel, international dignitaries, and stakeholders.
- Oversee the planning of classified meetings, conferences, ceremonies, trade shows, and workshops in compliance with DoD protocols.
- Develop contingency plans to mitigate risks and ensure mission-critical event outcomes.
Logistical Management
- Manage all logistical requirements, including site selection, facility acquisition, security arrangements, vendor procurement, transportation coordination, and attendee communication.
- Ensure facilities and resources meet security requirements for classified information handling during events.
- Coordinate audiovisual, communication, and IT systems integration to support classified and unclassified discussions.
Security and Protocol Compliance
- Ensure all event operations comply with DoD regulations for classified and secure environments.
- Partner with security officers to implement protocols for attendee clearances, onsite physical security, and secure storage of materials.
- Adhere to required protocols for overseas work with international partners or military units.
Team Leadership and Collaboration
- Serve as a point of contact for stakeholders, including program leaders, military representatives, contractors, and external agencies.
- Manage cross-functional event teams to ensure tasks are delivered efficiently and on schedule.
- Act as a liaison between government officials and contractors to address operational needs and resolve challenges.
Budget and Reporting
- Track and manage event budgets, ensuring compliance with fiscal spending limits and contract terms.
- Maintain records of event outcomes, lessons learned, and areas for improvement.
- Prepare detailed reports and after-action reviews (AARs) for senior leadership.
Key Competencies
- Ability to work under pressure, manage tight timelines, and adapt to shifting priorities.
- Demonstrated leadership in managing complex, multi-stakeholder environments.
- Familiarity with DoD facility requirements, security protocols (SCIFs, classified material handling), and contract regulations.
- Strong interpersonal skills to maintain trust with senior leadership and stakeholders.
Basic Qualifications
- Security Clearance: Active Top Secret clearance with eligibility for Sensitive Compartmented Information (SCI) access.
- Education: Bachelor’s Degree in Business Administration, Event Management, Communications, or related field. Equivalent military or professional experience may be substituted.
- Experience:
- Proven experience managing DoD events, secure briefings, or equivalent high-stakes events.
- Minimum of 5 years in program or project management.
- Skills and Certifications:
- PMP certification or equivalent preferred.
- Expertise in Microsoft Office and event management software (e.g., Cvent, Adobe Acrobat).
- Exceptional organizational, communication, and problem-solving skills.
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