RMIT University

Overview:

• Based in Barcelona, collaborative and dynamic international team
• High level in English and working rights in Spain
• Full time, fixed term with hybrid working arrangements
• 18,000 Euros per annum

RMIT Europe is seeking a proactive, detail-oriented, and enthusiastic Operations Assistant to join our dynamic Operations team. This is an exciting opportunity to play a key role in ensuring the smooth day-to-day functioning of RMIT’s European hub, supporting a broad range of administrative, logistical, and operational activities in a collaborative and international environment.

The Operations Assistant will provide vital administrative support across multiple teams, including the Operations team, Engagement team, EU Project Office, and other staff involved in operational delivery. The aim is to help ensure the efficient and effective running of the RMIT Europe office.

This role combines administrative responsibilities with coordination and communication tasks, all geared toward streamlining daily operations, enhancing internal processes, and contributing to the overall efficiency and success of the organisation.

The Operations Assistant will be mentored and supervised by the Executive Assistant.

Please note: This is a new graduate position (maximum 12 months) and therefore no prior professional experience is required. An individual training plan will be developed in line with the objectives of the trainee.

To be successful in this position, you will have:

• Possession of a university degree, a mid or higher-level qualification, a specialist or professional master’s degree, or a vocational training certificate in Spain in secretarial work, management, economics and business, or related fields—completed within the last three years (or five years for individuals with a disability)
• Not previously contracted in training (contrato en prácticas) for more than one year in a different company.
• Excellent communication skills.
• Excellent organisational, time management and numeracy skills
• Ability to multitask and meet deadlines in a fast-paced environment
• Self-motivation, excellent attention to detail and capacity to accurately capture data
• Ability to work independently and as part of a team
• Good computer literacy across a wide range of programs and applications
• Enjoys learning and problem solving

About us.

RMIT Europe, is a creative and dynamic hub of RMIT university based in the heart of Barcelona. It is a centre that is successfully extending RMIT University's international engagement in Europe and strategically growing the university’s collaborative research and education activity in Europe. RMIT Europe is led by the Executive Director on behalf of the RMIT Europe Board. It facilitates RMIT's collaboration in the development of innovative pan-European projects attracting global knowledge from Europe, Australia and Asia to deliver local impact.

The objectives for RMIT Europe are to:

• Strengthen RMIT's reputation and profile in Europe and globally
• Increase research funding and activity, with a focus on European partnerships and funding sources
• Develop collaborative opportunities for education with European partners
• Strategically focus RMIT international experiences for staff and students with European partners and grow opportunities for RMIT students
• Leverage and grow industry partnerships to support the quality and relevance of our education and to ensure the impact of our research

What we offer.

• 37-hour work week
• 22 days annual leave plus 4 personal leave days
• Flexible salary benefits (meals, transport, healthcare, kindergarten)
• Free coffee, weekly free fruit

For more details, please see the position description link below.

Position Description – Operations Assistant

Applications Close:

15 Aug 2025 11.59 pm

RMIT Europe is the European hub of RMIT University, one of Australia's largest tertiary institutions. Based in Barcelona, we're focused on expanding RMIT’s reputation as a global university of technology, design and enterprise.