Department
FISCAL AFFAIRS (SB-FAFF-IUSBA)
Department Information
Indiana University South Bend is seeking a detail-oriented and customer-service focused Part-Time Procurement and Operations Assistant to join our Budget and Financial Operations team. This position will primarily support campus departments in navigating the BUY.IU procurement system, ensuring compliance with university policies and efficient processing of requisitions and invoices. Additionally, this role will provide support to Parking Services operations and assist with other administrative duties as assigned.
Job Summary
Department-Specific Responsibilities
- Serves as a primary point of contact for IU South Bend employees seeking assistance with the BUY.IU procurement system.
- Reviews and verifies the accuracy, completeness, and adherence to university purchasing policies for all submitted requisitions. This includes ensuring proper chart of accounts coding, appropriate vendor selection, and justification for purchases.
- Assists with the review and verification of invoices against purchase orders and university policies, ensuring timely and accurate payment processing.
- Provides guidance and supports to campus departments on Indiana University procurement policies and procedures, ensuring compliance and best practices.
- Troubleshoots and resolves issues related to BUY.IU transactions, collaborating with relevant university departments (e.g., Purchasing, Accounts Payable) as needed.
- Assists in developing and delivering informal training and informational resources for campus users on effective use of BUY.IU and procurement policies.
- Assists with various Parking Services operations.
- Performs other administrative and operational duties as directed by the Director of Budget and Financial Operations to support the overall efficiency of the Administration and Finance division.
Qualifications
EDUCATION
Required
- High school diploma or equivalent (such as HSED or GED).
Preferred
- Associate's degree or higher in business administration, accounting, finance, or a related field.
WORK EXPERIENCE
Required
- 2 years of experience in an administrative support role, preferably in a financial or purchasing environment.
SKILLS
Required
- Demonstrated proficiency with Microsoft Office Suite (Word, Excel, Outlook).
- Strong attention to detail and accuracy.
- Excellent written and verbal communication skills.
- Ability to work independently and as part of a team in a fast-paced environment.
- Strong customer service skills with a patient and helpful demeanor.
Preferred
- Experience with procurement systems (experience with BUY.IU or Kuali Financial Systems strongly preferred).
- Knowledge of university policies and procedures, particularly related to purchasing and financial operations.
Working Conditions / Demands
This position primarily operates in a professional office environment. The ability to remain stationary for extended periods, use a computer, and communicate effectively is needed. Occasional moving of up to 20 pounds may be required.
Work Location
IU South Bend Campus
South Bend, Indiana
Advertised Salary
$18.00 per hour
Work Hours
20 hours per week
Benefits Overview
For full-time staff employees, Indiana University offers a wide array of benefits including:
- Comprehensive medical and dental insurance
- Health savings account with generous IU contributions
- Healthcare and dependent care flexible spending accounts
- Basic group life insurance paid by IU
- Voluntary supplemental life, long-term disability, critical illness, and supplemental accidental death & dismemberment insurance
- Base retirement plan with generous IU contributions, subject to vesting
- Voluntary supplemental retirement plan options
- Tuition subsidy for employees and family members taking IU courses
- 10 paid holidays plus a paid winter break each year
- Generous paid time off plans
- Paid leave for new parents and IU-sponsored volunteer events
- Employee assistance program (EAP)
Learn more about our benefits by reviewing the IU Benefit Programs Brochure.
Job Classification
Career Level: Part Time Employee
FLSA: Nonexempt
Job Function: Part Time Employee
Job Family: Part Time Employee
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Posting Disclaimer
This posting is scheduled to close at 11:59 pm EST on the advertised Close Date. This posting may be closed at any time at the discretion of the University, but will remain open for a minimum of 5 business days. To guarantee full consideration, please submit your application within 5 business days of the Posted Date.
If you wish to include a cover letter, you may include it with your resume when uploading attachments.
Equal Employment Opportunity
Indiana University is an equal opportunity employer and provider of ADA services and prohibits discrimination in hiring. See Indiana University Notice of Non-Discrimination here which includes contact information.
Campus Safety and Security
The Annual Security and Fire Safety Report, containing policy statements, crime and fire statistics for all Indiana University campuses, is available online. You may also request a physical copy by emailing IU Public Safety at iups@iu.edu or by visiting IUPD.
Contact Us
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Telephone: 812-856-1234
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