Rutgers University

Recruitment/Posting Title Program Support Coordinator

Job Category Staff & Executive - Administrative & Support

Department RWJ-Research Office

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Program Support Coordinator for the Office of Education and Academic Affairs at the Robert Wood Johnson Medical School.

The MD/PhD Program Coordinator plays a key role in managing the administrative, operational, and student support functions of the MD/PhD dual-degree program. This position ensures the smooth execution of program activities, facilitates communication among students, faculty, and leadership, and provides support for recruitment, admissions, student affairs, and program development.

Among the key duties of this position are the following:

• Coordinates daily operations of the MD/PhD program, ensuring compliance with institutional policies and accreditation standards.
• Serve as the primary point of contact for MD/PhD students regarding program-related inquiries, academic progress, and administrative matters.
• In collaboration with RWJMS student affairs, coordinate student registration, course enrollment, and transitions between medical and graduate school phases.
• In collaboration with RWJMS admissions, coordinate the MD/PhD admissions process, including application review, interview scheduling, and communication with prospective students.
• Plan and execute program events, such as orientation, research symposia, retreats, and monthly meetings.
• Support the MD/PhD Program Director and co-directors in program administration, curriculum development and preparation of an MSTP training grant application.
• Serve as a liaison between students, faculty, graduate school departments, and the medical school administration.

FLSA Exempt

Grade 26S

Salary Details

Minimum Salary 74332.000

Mid Range Salary 89311.000

Maximum Salary 106121.000

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status Full Time

Working Hours (per week) M-F 8-4pm

Standard Hours 37.50

Daily Work Shift

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description HPAE 5094

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Minimum Education and Experience

• Bachelor’s degree in related area plus three (3) or more years of professional experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Strong organizational and multitasking skills with attention to detail.
• Must have excellent written and verbal communication skills and experience with modern office software.
• Must have ability to work independently, problem solve, and manage multiple priorities.

Preferred Qualifications

• Prior experience in a clinical department an asset.

Equipment Utilized

Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking or hearing. No special vision requirements.
• Work Environment: Office environment. Moderate noise.

Special Conditions

• This position operates in an office setting with occasional evening or weekend work required for events and recruitment efforts.

Posting Number 25ST1555

Posting Open Date

Special Instructions to Applicants

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus Piscataway (RBHS)

City Piscataway

State NJ

Location Details

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