Job Title: Engineering Administrative Assistant

Job Description

We are seeking a meticulous and skilled Engineering Administrative Assistant to assist with contract data extraction and cross-functional coordination. The role involves reviewing a substantial number of contract files, extracting key data points, and ensuring data accuracy and completeness.

Responsibilities

• Review approximately 2000 contract files to extract key data attributes into the Contract Inventory Tracker Excel file.
• Extract data points such as file location, file name, document number/name, customer legal entity, effective date, contract start date, and contract termination date.
• Identify and document any referenced documents, including appendices, exhibits, and attachments.
• Coordinate with Customer Program Managers to review challenges and questions from the data extraction work.
• Verify the completeness of files and track any missing contracts.
• Determine which customer programs are associated with which contractual documents.
• Deliver a completed Contract Inventory Tracker Excel file with the highest possible accuracy.
• Prepare a project summary detailing data integrity risks, assumptions, and other relevant information.

Essential Skills

• Proficiency in Microsoft Office Suite, especially Excel.
• Strong attention to detail and accuracy.
• Ability to work independently and efficiently.
• Excellent communication skills to convey challenges and propose solutions.
• Experience in administrative support, data entry, and project coordination.

Additional Skills & Qualifications

• High school diploma or equivalent; associate’s or bachelor’s degree preferred.
• Proven experience in an administrative or document management role.
• Familiarity with contract terminology and document handling best practices.
• Strong organizational and time-management skills.
• Ability to handle sensitive information with discretion.

Pay and Benefits

The pay range for this position is $25.00 - $30.00/hr.

Eligibility requirements apply to some benefits and may depend on your job

classification and length of employment. Benefits are subject to change and may be

subject to specific elections, plan, or program terms. If eligible, the benefits

available for this temporary role may include the following:

• Medical, dental & vision
• Critical Illness, Accident, and Hospital
• 401(k) Retirement Plan – Pre-tax and Roth post-tax contributions available
• Life Insurance (Voluntary Life & AD&D for the employee and dependents)
• Short and long-term disability
• Health Spending Account (HSA)
• Transportation benefits
• Employee Assistance Program
• Time Off/Leave (PTO, Vacation or Sick Leave)

Workplace Type

This is a fully onsite position in Jacksonville,FL.

Application Deadline

This position is anticipated to close on Jul 23, 2025.

About Actalent

Actalent is a global leader in engineering and sciences services and talent solutions. We help visionary companies advance their engineering and science initiatives through access to specialized experts who drive scale, innovation and speed to market. With a network of almost 30,000 consultants and more than 4,500 clients across the U.S., Canada, Asia and Europe, Actalent serves many of the Fortune 500.

The company is an equal opportunity employer and will consider all applications without regard to race, sex, age, color, religion, national origin, veteran status, disability, sexual orientation, gender identity, genetic information or any characteristic protected by law.

If you would like to request a reasonable accommodation, such as the modification or adjustment of the job application process or interviewing due to a disability, please email actalentaccommodation@actalentservices.com for other accommodation options.