Virginia's Community Colleges

Working Title Administrative Assistant/ Project Manager

Role Title Admin and Office Spec III

Role Code 19013-SW

FLSA Nonexempt

Pay Band 03

Position Number 290W0067

Agency Brightpoint Community College

Division Brightpoint Community College (Div)

Work Location Chesterfield - 041

Hiring Range $21.25

Emergency/Essential Personnel No

EEO Category F-Admin Supp

Full Time or Part Time Part Time

Does this position have telework options? -Telework options are subject to change based on business needs- No

Does this position have a bilingual or multilingual skill requirement or preference? No

Work Schedule

This position has a maximum of 29 hours per week and hours may vary.

Sensitive Position No

Job Description

Brightpoint Community College is a two-year public institution of higher education and is the third largest of Virginia’s 23 community colleges. The college is located within the Greater Richmond metropolitan area. It serves students and the community at its two campuses, in Chester and Midlothian; online; and in locations throughout its service area. Brightpoint Community College’s mission is to provide quality educational opportunities that inspire student success and community vitality. It envisions a success story for every student.

Brightpoint Community College is seeking applications for the Administrative Assistant/Project manager position to provide administrative support to the Chief Information Officer in support of the functions of the Information Technology staff and the goals of the department.

Key responsibilities include:

Documentation:

• Perform word processing functions using Microsoft Office Suite.
• Compose and/or key correspondence, reports, and related office materials from verbal instructions, notes, or drafts received from staff.
• Proofread correspondence for correct spelling, punctuation, and grammar and make necessary corrections to the final documents.
• Prepare, assemble, and distribute inter-departmental, inter-office, and external correspondence.
• Tracks progress on projects and reports out to stakeholders. Meets with stakeholders on behalf of the IT team.

Budgeting:

• Prepare departmental requisitions from either written or verbal instructions, checking past orders or state contracts for current prices, vendor information, quality, etc.
• Track requisitions, manually receive merchandise and services and authorize monthly vendor payments, via the eVA system.
• Maintain all budget accounts for which the department is responsible and reconcile expenditures to budget.
• When needed, interact on behalf of the department with appropriate finance and business office staff, in response to expense and budget questions.
• Maintain, print, disseminate, and review documentation with Director of Information Technology, on a monthly basis, the status of all Information Technology accounts.

Scheduling:

• Answer and screen telephone calls, manage schedule, travel plans and arrangements, and email correspondence for the Director of Information Technology.
• File and maintain hardcopy and electronic documents as requested by archiving policy.
• Coordinate and manage departmental staff meetings, vendor presentations, meal functions and other events.
• Accurately perform duties using Microsoft Office. Update four department calendars, and assist staff members as requested.
• Adhere to stated policies, procedures, and guidelines for scheduling staff travel.
• Conduct Chrome River preparation and review sessions with staff on an individual and group basis before travel.
• Act as Chrome River delegate, when requested by staff, to assist in the completion of their travel expense reports.

Special Assignments

May be required to perform other duties as assigned. May be required to assist the agency or state government generally in the event of an emergency declaration by the Governor.

KSA's/Required Qualifications

• Experience with Microsoft Office Suite and Windows Pro 11
• Experience in preparing and maintaining budget expenditures.
• Experience in procurement, purchasing, and tracking purchases for management and staff.
• Experience in scheduling travel for IT staff.
• Excellent oral and written communication skills.
• Excellent organization and time management skills.

Additional Considerations

Associates Degree or Certification in Office Administration. Previous experience in an IT administrative support role (preferred). Experience in project management.

Operation of a State Vehicle No

Supervises Employees No

Required Travel

Travel between campuses may be required as needed.

Posting Number WGE_2637P

Recruitment Type General Public - G

Number of Vacancies 1`

Position End Date (if temporary)

Job Open Date 07/17/2025

Job Close Date 07/31/2025

Open Until Filled

Agency Website www.brightpoint.edu

Contact Name Cassandra Davidson

Email cdavidson@brightpoint.edu

Phone Number

Special Instructions to Applicants

In support of the Commonwealth’s commitment to inclusion, we are encouraging individuals with disabilities to apply through the Commonwealth’s Alternative Hiring Process. To be considered for this opportunity, applicants will need to provide their AHP Letter (formerly called a Certificate of Disability) provided by the Department for Aging & Rehabilitative Services (DARS), or the Department for the Blind & Vision Impaired (DBVI). Service-Connected Veterans may also apply via the AHP if they also provide an AHP Letter. To request an AHP Letter, use this link: https://www.dars.virginia.gov/drs/cpid/PWContact.aspx or call DARS at 800-552-5019, or DBVI at 800-622-2155

Additional Information

Background Check Statement Disclaimer

The selected candidate’s offer is contingent upon the successful completion of a criminal background investigation, which may include: fingerprint checks, local agency checks, employment verification, verification of education, credit checks (relevant to employment). Additionally, selected candidates may be required to complete the Commonwealth’s Statement of Economic Interest. For more information, please follow this link: http://ethics.dls.virginia.gov/

EEO Statement

The Virginia Community College System (VCCS) provides equal employment opportunities to all employees and applicants for employment and prohibits discrimination and harassment of any type without regard to race, color, religion, age, sex, national origin, disability status, genetics, political affiliation, veteran status, sexual orientation, gender identity or other non-merit factors.

ADA Statement

The Virginia Community College System (VCCS) is an Equal Employment Opportunity employer and complies with the Americans with Disabilities Acts (ADA and ADAAA), to provide, reasonable accommodation to applicants in need of access to the application, interviewing, and selection processes when requested.

E-Verify Statement

VCCS uses E-Verify to check employee eligibility to work in the United States. You will be required to complete an I-9 form and provide documentation of your identity for employment purposes.

Quicklink for Posting https://jobs.vccs.edu/postings/86878

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