The Planet Group

Job Description

The Planet Group's New York based Law Firm is seeking a temp Events & Special Projects Coordinator with up to 2 years' Events experience in a corporate environment.

• Location: New York (on-site 5 days a week)
• Hourly Pay: $30-$36/hr depending on experience

Events & Special Projects Coordinator Responsibilities:

• Plan, produce, and manage in-person events. Ranging from main dinning room reservations to small events (private dinner to in-office receptions).
• Maintain event budgets and ensure materials and equipment to execute events are coordinated, as needed.
• Ensure high-quality event experiences for clients, speakers and attendees by scheduling planning meetings, conducting tech preparation with key participants, and managing the run-of-show in close coordination with content lead.
• Work with content leads to coordinate logistics, communication, and web content.
• Serve as point person on the day of event to coordinate and support all internal and external participants.
• Provide event support through on-site event attendance (if applicable), coordinator support for in-person planning meetings, and virtual event planning and development.
• Support with Firm Event Team Admin need.
• Fulfillment of all swag requests from various Firm. Departments, including packaging, creating accompanying notes, sending to final destination.
• Support in ordering and returning samples.
• Organize product as received and maintain an orderly swag room.
• Maintain the swag database so that product quantities are up to date.
• Arrange and coordinate volunteer opportunities across the firm, including offices outside of the NY office
• Update and maintain the firm’s corporate social responsibility website, through Benevity, to highlight the latest volunteer opportunities, recap opportunities, approve volunteer hours, and general maintenance.
• Draft, seek necessary approvals and deployment for monthly newsletter, pull-up banners, and general volunteer evites.
• Events & Special Projects Coordinator Qualifications:
• Demonstrated computer proficiency (Microsoft Office, Adobe, database management).
• Technical experience with Zoom, or other webinar/event technology platform.
• Strong organizational skills including attention to detail and ability to multi-task.
• 2-3 years of Events experience in a corporate environment; preferably Law Firm.
• Strong interpersonal skills including experience building and maintaining relationships with a diverse network of C-Suite individuals and organizations.
• Time management skills and ability to prioritize a large volume of tasks.
• Self-motivation, enthusiasm and willingness to learn.
• Great customer services skills.

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The staffing industry has seen an increase in people falsely representing themselves as recruiters to gather personal information from job seekers. For your safety, do not provide sensitive data to anyone you have not spoken with thoroughly, never provide banking information during the application process and always double check the email address of the Recruiter to ensure it’s from an official Planet domain (@theplanetgroup.com or @launchcg.com) - and not a domain with an alternative extension like .net, .org or .jobs.

The Planet Group and our companies are equal opportunity employers. It is our practice not to discriminate against any employee or applicant based on any criteria, condition or basis protected by laws or regulations in the locations where we do business. All qualified applicants are encouraged to apply. We celebrate diversity and are committed to providing an environment of mutual respect. We believe that diversity, equity and inclusion enable us to better meet our mission and values while serving our clients across the globe. If you have a disability or handicap and would like us to accommodate you in any reasonable way, please inform your recruiter, or contact us, so that we can discuss the appropriate alternatives available.