The City University of New York

Library Manager (HEA) - Chief Archivist

POSITION DETAILS

The Library Manager - Chief Archivist is vital to the day-to-day operations and long-term advancement of the Dominican Archives at the CUNY Dominican Studies Institute. Accordingly, the role of Library Manager - Chief Archivist is on the Higher Education Associate (HEA) line. The candidate selected for this position will be responsible for all aspects of the Archives, including the records management, collection development, survey, accession, arrangement, description, preservation, exhibition, and access to the Institute’s archival holdings. These duties are to be managed and executed in accordance with current national archival standards and practices. The post holder is also tasked with refining and implementing policies and procedures in support of the collections, including the Dominican Archives’ disaster recovery plan, which should be reviewed annually.

The Library Manager - Chief Archivist will be responsible for effective faculty and staff management, including onboarding, training and development, performance management, and promotion processes. The post holder will be responsible for providing in-service training to staff, interns and work-study students assigned to the Archives. The candidate will make the archival content available to researchers, including the development of descriptive guides, the analysis of content, publication of finding aids, and the development of digital products. The selected candidate will also represent the CUNY DSI Archives at public programs and at professional conferences and seminars, to further share and promote CUNY DSI’s archival collections and educational programs by way of exhibition and publication opportunities.

The candidate will identify additional funding opportunities and undertake grant proposal writing. The Library Manager - Chief Archivist will seek opportunities to create new collaborations with other entities to bring visibility to current holdings and to increase the likelihood of new donations of collections by coordinating the logistical planning of the acceptance of such donations. The post holder is responsible for maintaining an active, up-to-date Archives Advisory Committee, for preparing grant proposals for the benefit of the Archives, and periodic and annual reports. The Library Manager - Chief Archivist will oversee outreach programs, for both students and the general public, such as classes, workshops, lectures, tours and exhibits related to the CUNY DSI Archives.

Campus-Specific Information and Duties:

Under administrative direction, with great latitude for the exercise of independent judgment and initiative per-forms highly managerial and professional archival work of considerable difficulty and responsibility, administers the Institute’s archival program including the survey, accession, arrangement, cataloguing, preservation, exhibition, and use of archival materials. Oversees the construction and administers the operations and security of the archival facility. Coordinates educational and public outreach programs, such as tours, workshops, lectures, and classes. Develops and implements policies, rules, procedures relating to the archival program.

• Advises the Director on matters related to the archival policies and practices.
• Prepares and implements grant proposals for the accession, processing, preservation and use of archives.
• Participates in activities of the Archives Advisory Committee.
• Plans, organizes, directs and coordinates the operations of Archives.
• Oversees staff and faculty management, including onboarding, training and development, performance reviews, and promotion processes.
• Provides in-service training to staff, interns and work study students assigned to the Archives.
• Provides expert advice on the equipment and automation needs.
• Represents the archives at public programs and at professional conferences and seminars.
• Oversees the construction, maintenance, security and operations of the archival facility.
• Other administrative duties as assigned or necessary.

QUALIFICATIONS

Bachelor's Degree and six years' related experience required; MLS degree and/or Master's in a related field may be substituted for a portion of the experience requirement.

Preferred Qualifications:

• Extensive knowledge of archival theory, principles, and practices, including accessioning, arrangement, description, and preservation of materials.
• Strong leadership and managerial skills to oversee operations, supervise staff, and coordinate with faculty and institutional partners.
• Excellent written and verbal communication skills for policy development, grant writing, and public outreach.
• Ability to exercise independent judgment and initiative in high-level administrative decision-making.
• Experience with archival facility planning and management, including security, maintenance, and infrastructure oversight.
• Skilled in developing and leading educational and public programming, such as tours, lectures, and workshops.
• Proficiency with archival technologies and automation tools, and ability to assess equipment and digital needs.
• Strong project management and organizational abilities, including handling multiple priorities and meetings deadlines.
• Grant development and administration expertise, particularly related to archival preservation and access.
• Capacity to represent the archive professionally at public events, conferences, and within advisory committees.
• A Master's degree in archival administration, history, political science, library science, public administration, or a related field and five years of experience as a professional archivist or records manager, including two years in a supervisory or managerial capacity.
• A Bachelor Degree in archival administration, history, political science, library science, public administration, or a related field and seven years of experience as a professional archivist or records manager, including two years in a supervisory or managerial capacity.
• A satisfactory equivalent of education and experience as described above. However, all candidates must have at least a bachelor degree and the required managerial experience.

CUNY TITLE OVERVIEW

Manages a Library unit or major service area.

• Manages one or more services such as Circulation, Access/User Services, or Library Technology
• Working closely with the Chief Librarian and faculty, recommends and implements long- and short-term plans for library services
• Evaluates innovative technologies, databases, and methodologies, makes recommendations related to same and participates in their acquisition
• Participates in acquiring materials in all formats and media
• Assists in developing and monitoring Library policies and user service standards
• Conducts outreach and training activities related to assigned area(s)
• Supervises and/or trains staff, students, and others assigned to the Library
• May perform highly specialized work in one or more library disciplines, such as archives, technology and systems, etc.
• May serve as Office Manager, managing financial operations and budgets, equipment, technology, security and building maintenance requirements
• Performs related duties as assigned.

CUNY TITLE

Higher Education Associate

FLSA

Exempt

COMPENSATION AND BENEFITS

Salary Range: $100,329 - $110,641. Salary commensurate with education and experience.

CUNY is in the process of implementing salary schedule increases. Once implemented, salaries of eligible employees will increase by approximately 9.54% with an additional increase of 3.5% effective 9/1/26, in accordance with the terms of the PSC-CUNY collective bargaining agreement.

CUNY's benefits contribute significantly to total compensation, supporting health and wellness, financial well-being, and professional development. We offer a range of health plans, competitive retirement/pension benefits and savings plans, tuition waivers for CUNY graduate study and generous paid time off. Our staff also benefits from the extensive academic, arts, and athletic programs on our campuses and the opportunity to participate in a lively, diverse academic community in one of the greatest cities in the world.

HOW TO APPLY

If you are viewing this job posting in CUNYfirst, please click on "Apply Now" on the bottom of this page and follow the instructions.

If you are viewing this job posting externally, please apply as follows

Go to www.cuny.edu and click on "Employment"

Click "Search job listings "Click on "More options to search for CUNY jobs

Search for Job Opening ID number: 30470

Click on the "Apply Now" button and follow the instructions.

PLEASE NOTE THAT YOU MUST UPLOAD A COVER LETTER AND RESUME AS ONE DOCUMENT IN ANY OF THE FOLLOWING FORMATS: doc, .docx, .pdf, .rtf, or text format.

CLOSING DATE

September 16, 2025.

JOB SEARCH CATEGORY

CUNY Job Posting: Managerial/Professional

EQUAL EMPLOYMENT OPPORTUNITY

CUNY encourages people with disabilities, minorities, veterans and women to apply. At CUNY, Italian Americans are also included among our protected groups. Applicants and employees will not be discriminated against on the basis of any legally protected category, including sexual orientation or gender identity. EEO/AA/Vet/Disability Employer.

Job ID

30470

Location

City College of New York

Read Full Description