The Office of Institutional Advancement at High Point University seeks a full-time Coordinator of Operations to perform administrative and operational duties, including those of a confidential nature, to maintain the efficiency of the office and to execute the tasks associated with the Associate Vice President of Development. The Coordinator of Operations must be passionate for the mission and values of High Point University and fundraising for university priorities. Must be enthusiastic for fundraising and/or sales in a university setting, and have high energy, drive, integrity, sincerity. This position also must have a desire to work collegially within a goal-oriented fundraising organization. The Coordinator of Operations reports to the Associate Vice President for Development, and provides support for the family, major gifts and planned giving programs of the Office of Institutional Advancement.
MINIMUM QUALIFICATIONS:
Education
- Bachelor’s degree required.
- 1-2 years previous experience as an Administrative Assistant.
Knowledge, Skills, Ability
- Familiarity with project management and organizational skills fitting for an office environment.
- Exceptional written and interpersonal skills
- Proficient in Excel and other Microsoft Office Suite programs
- Must have a background in customer service.
- Ability to pay close attention to detail and have excellent proof-reading skills
- Ability to work efficiently on multiple assignments involving staff, faculty, volunteers, and donors.
- Must be discreet with the ability to interact with high-level donors.
- Must be able to perform tasks on own initiative.
ESSENTIAL FUNCTIONS:
- Drafts donor pledge agreements, in cooperation with the Administrative Assistant to the VP, or other necessary documentation to advance the solicitation process and secure current and future gifts.
- Collects all receipts for financial transactions according to departmental and university standards, coordinating when needed with other office administrators.
- Coordinates planning meetings, training sessions, seminars, and other relevant events for the major and planned giving program and team members.
- Supports the Director of Planned Giving in marketing, communications, documentation of in-kind gifts and estate gifts, and other duties as assigned.
- Handles administrative duties, which include but are not limited to, preparing reports, arranging meetings and travel, drafting high level correspondence, reconciling finances, and providing technical and logistical support.
- Proactively supports the AVP in the execution of strategies designed to increase the effectiveness of the major gifts, planned giving, and family engagement programs of HPU.
- Manages the calendar and communication coordination for Assistant Vice President for Development.
- Prepares necessary documents for team members' use in meetings; may attend meetings to take minutes or provide information and serve as a resource person.
- Maintains appropriate records for documentation requirements.
- Embraces and articulates the mission and culture of High Point University, possessing a working knowledge of its programs and departments to ensure forward thinking processes and efficiency.
- Manages invoices and quotes to facilitate the procurement process for the Office of Institutional Advancement.
- Responsible for ensuring proper coding and reporting of the major gift, planned giving, and family engagement programs’ progress towards goals using Raiser’s Edge, Excel, and other software platforms.
- Attends university-wide
ACCOUNTABILITY:
- Reports to the Associate Vice-President for Development.
CONTACT INFORMATION:
For more information about this position, please contact Kate Berry, Associate Vice President for Development at kberry@highpoint.edu
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