The University of New Mexico

Position Summary

The UNM Department of Psychiatry and Behavioral Sciences, Masters of Social Work (MSW) program is seeking a self-motivated individual to join our dynamic multi-disciplinary team. The mission of the MSW Program is to build more just and equitable communities through improving the quality of behavioral health and social services for New Mexico and beyond; promoting best practices and the most current research; listening to and valuing the knowledge of individuals about themselves and their communities; and promoting service provision that is humble, anti-oppressive, and informed.

The MSW Program is seeking an Administrative Assistant to join their team. Duties include:

• Serving as a central point of contact for program communications, including email, phone, and virtual meeting coordination (Zoom/Teams)
• Providing administrative support to program faculty, staff, students, and external partners
• Coordinating calendars, scheduling meetings, and managing logistics for program events and activities
• Monitoring and tracking deadlines related to curriculum development, assessment, and reporting
• Supporting the development and maintenance of databases for student tracking, field placements, and program evaluation
• Supporting outreach and marketing efforts, including website updates, a quarterly program newsletter, and social media
• Assisting with procurement, travel arrangements, and reconciliation of expenses using a UNM purchasing card
• Maintaining organized records and ensuring compliance with university and accreditation protocols
• Coordinate and document program meetings, including agendas, minutes, and follow-up actions
• Supporting processes for invoices and continuing education as needed
• Assisting with faculty and staff hiring processes, including scheduling interviews and preparing documentation
• Assisting with the preparation and submission of accreditation materials and documentation in alignment with Council of Social Work Education (CSWE) standards as needed
• Training and oversight of student workers or lower-level administrative staff as needed

Because the program is in development, the qualified candidate should have: interest and skills in creating new structures and systems, which will require being creative and a self-starter; strong organizational skills, including ability to manage multiple priorities; and exceptional communication and customer service skills.

This is a full-time, term, benefits eligible position.

The Department of Psychiatry & Behavioral Sciences is a multi-division department within the UNM School of Medicine. We provide excellent, innovative education to residents, medical students, and health professionals; the highest quality mental health care to the citizens of New Mexico; and pursue outstanding multidisciplinary research that helps solve important health problems. Find out more here: https://hsc.unm.edu/medicine/departments/psychiatry/

See the Position Description for additional information.

Conditions of Employment

• If this position is assigned to the Athletics Department, either administratively or functionally, compliance with all NCAA rules and regulations is required.
• Employees who provide services or work in patient care or clinical areas are required to be in compliance with the University's influenza vaccination requirement.
• All regular, non-temporary positions assigned to this classification are represented by a labor union and subject to the terms and conditions of the US-UNM Collective Bargaining Agreement.

Minimum Qualifications

High school diploma or GED; at least 5 years of experience directly related to the duties and responsibilities specified.

Completed degree(s) from an accredited institution that are above the minimum education requirement may be substituted for experience on a year for year basis.

Preferred Qualifications

• Experience with supporting academic programs, preferably in behavioral health or other health sciences
• Experience with academic accreditation, university curricular processes, and compliance with the Family Educational Rights and Privacy Act (FERPA) and Health Insurance Portability and Accountability Act (HIPAA)
• Proficiency in Microsoft Office Suite, Zoom, Teams, and Smartsheet
• Proficiency with UNM systems such as Chrome River, Banner, and LoboMart
• Experience holding a UNM purchasing card in good standing

Pay Hourly: $18.09 - $23.27 Benefits Eligible This is a benefits eligible position. The University of New Mexico provides a comprehensive package of benefits including medical, dental, vision, and life insurance. In addition, UNM offers educational benefits through the tuition remission and dependent education programs. See the Benefits home page for a more information. ERB Statement As a condition of employment, eligible employees working greater than .25 FTE as determined by the New Mexico Education Retirement Act must make mandatory retirement contributions. For more information, review the Benefits Eligibility at a Glance grid. Application Instructions

Only applications submitted through the official UNMJobs site will be accepted. If you are viewing this job advertisement on a 3rd party site, please visit UNMJobs to submit an application.

To be considered, applicants must supply: 1. Cover letter with a summary of relevant experience and why qualified for position; 2. Current resume; 3. Three professional references, preferably supervisory, with current contact information; 4. Selected candidate must also supply official transcripts or proof of meeting minimum job requirements

Positions posted with a Staff Type of Regular or Term are eligible for the Veteran Preference Program. See the Veteran Preference Program webpage for additional details.

The University of New Mexico is committed to hiring and retaining a diverse workforce. We are an Equal Opportunity Employer, making decisions without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, age, veteran status, disability, or any other protected class.

The University of New Mexico requires all regular staff positions successfully pass a pre-employment background check. This may include, but is not limited to, a criminal history background check, New Mexico Department of Health fingerprint screening, New Mexico Children, Youth, and Families Department fingerprint screening, verification of education credentials, and/or verification of prior employment. For more information about background checks, visit https://policy.unm.edu/university-policies/3000/3280.html. Refer to https://policy.unm.edu/university-policies/3000/3200.html for a definition of Regular Staff.