Rutgers University

Recruitment/Posting Title Program Assistant for Pediatric Fellowship Program, Part Time

Job Category Staff & Executive - Administrative & Support

Department RWJ-Pediatrics-General Pediatrics

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and five centers and institutes that focus on cancer treatment and research, neuroscience, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state—at Rutgers University–New Brunswick, including Piscataway; and at locations in Newark, Scotch Plains, Somerset, Stratford, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, Newark’s University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a part time Program Assistant for the Pediatric Fellowship Program at the Robert Wood Johnson Medical School.

Under the direction of the Residency/Fellowship Program supervisors, coordinates large, multiple and complex programs of more than 30 residents and fellows. Performs administrative duties as related to planning, oversight, and coordination of the academic, operational, and financial activities of the programs.

Among the key duties of this position are the following:

• Assists with matters relating to the Pediatric Residency program as well as the Pediatric fellowship programs.
• Assists with the development of timelines to monitor workflow; maintains accurate records of follow-up procedures and activities for all on-going administrative functions.
• Prepares personnel and payroll forms for the residents, including staff transaction forms for newly hired Housestaff. Initiates changes and maintains appropriate personnel/payroll files. Processes Transport Payroll requests.
• Prepares slides for conference presentations and programs.
• Assists with input, creation and management of databases for specific projects, including ERAS program database.
• Responsible for coordinating the monthly project calendar, including conferences, seminars, program site meetings, workshops, etc.

FLSA Nonexempt

Grade 17B

Salary Details

Minimum Salary 25.620

Mid Range Salary 30.450

Maximum Salary 35.910

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status Part Time

Working Hours (per week)

Standard Hours 37.50

Daily Work Shift

Work Arrangement

Union Description HPAE 5094

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Minimum Education and Experience

• Bachelor’s Degree plus one (1) year of related experience in a business office, government agency or university setting required.
• Applicants lacking the degree may substitute appropriate related experience on a year-for-year basis.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment

• Physical Demands: Standing sitting, walking, talking and hearing. No special vision requirements. Lifting up to 25 lbs.
• Work Environment: Office environment. Moderate noise.

Special Conditions

Posting Number 25ST1490

Posting Open Date

Special Instructions to Applicants

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus Downtown New Brunswick

City New Brunswick

State NJ

Location Details

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