Rutgers University

Recruitment/Posting Title Program Coordinator II

Job Category URA-AFT Administrative

Department VP of Public Affairs

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey is seeking a Program Coordinator II for the VP of Public Affairs within the Department of Government Relations.

Among the key duties of the position are the following:

• Provides essential support across State Government Relations, Federal Relations, and the Scarlet Service initiatives.
• Schedules appointments with elected representatives and their staff for various officers, faculty, staff and students of the University.
• Assists with the planning and execution of events and meetings on campus, including visits by government officials, in an efficient and orderly manner.
• Assists with requests from the staff of elected representatives, which require a courteous, timely, and articulate response.
• Tracks legislation and attends hearings that are of interest to Rutgers.
• Represents the university at meetings with a variety of external associations and coalitions, and helps the university to stay informed about higher education community trends and positions.
• Help the department accomplish its goals related to government relations and Scarlet Service.
• Maintains a positive relationship with external stakeholders, including government officials and their staff, and the Rutgers community.

FLSA Nonexempt

Grade 03

Salary Details

Minimum Salary 52602.480

Mid Range Salary 64788.980

Maximum Salary 76975.480

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status Full Time

Working Hours (per week)

Standard Hours 37.50

Daily Work Shift Day

Work Arrangement

Consistent with the current application of Rutgers Policy 60.3.22 or the applicable provisions of relevant collective negotiations agreements, this position may be eligible for a hybrid work arrangement. Flexible work arrangements are not permanent, are subject to change or discontinuation, and contingent on the employee receiving approval in the FlexWork@RU Application System.

Union Description URA-AFT Administrative

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Minimum Education and Experience

• Bachelor’s degree or an equivalent combination of education and/or related experience.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Proficiency in MS Office, including Excel, PowerPoint, and with Canva or other graphic design software.
• Familiarity with or a strong capacity to learn Rutgers systems and processes.
• Careful attention to detail and flexibility.
• Excellent oral and written communication skills and be fluent in business English.
• Ability to manage multiple competing priorities, tasks and deadlines and be reliable, well-organized and efficient.
• Comfortability in a non-partisan political/public service environment with high-level officials, guests and VIPs.
• Ability to handle confidential information.

Preferred Qualifications

• Previous work experience in a government and/or nonprofit setting in Washington, DC, and/or in the State of New Jersey.
• Experience in government relations, civic engagement, or public administration.
• Strong research skills, including experience with state and/or federal legislative research.
• A high-energy, creative problem-solver, and strategic thinker who is receptive to change.
• Familiarity with Rutgers University schools, processes and policies, and systems.

Equipment Utilized

• MS Office, including Excel, PowerPoint, and with Canva or other graphic design software.

Physical Demands and Work Environment

• Event set up/breakdown, including moving tables and chairs, and transporting supplies.

Special Conditions

• Periodic travel to locations around Rutgers, the state and federal capitols and to event locations around the state.

Posting Number 25ST1437

Posting Open Date 07/10/2025

Special Instructions to Applicants

Regional Campus Rutgers University-New Brunswick

Home Location Campus College Ave (RU-New Brunswick)

City New Brunswick

State NJ

Location Details

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