The Wright Center

Job Type

Full-time

Description

POSITION SUMMARY

The Executive Administrative Assistant provides high-level support to the Chief Medical Officer (CMO) and Chief of Population Health Value Based Care in connection with executive and administrative functions. The executive administrative assistant must be able to work professionally, confidentially and independently while carrying out numerous assignments as a liaison with internal staff and departments as well as outside community partners and stakeholders. The EAA is entrusted to use discretion and independent judgement with respect to organizational work on behalf of and consistent with the authority delegated by their executive. The EAA must be organized, professional, respectful and eager to learn in a fast-paced environment with a variety of deliverables and responsibilities.

REPORTING RELATIONSHIPS

This position will support their executive(s) and will report to the Chief of Administrative Services.

ESSENTIAL JOB DUTIES AND FUNCTIONS

While living and demonstrating our Core Values, the Executive Administrative Assistant will:

• Work directly with the executives to support all aspects of their daily work routine, as well as manage and prioritize their emails, meetings, responsibilities and schedule.
• Work with direct reports of executives to ensure deliverables are met in a timely manner
• Work closely with other Executive Assistants to coordinate schedules and projects.
• Redirect meetings to other Senior and Executive Staff Members as necessary.
• Prepare, reconcile, and submit credit card expenses, expense reports and Accounts Payable invoices.
• Prepare detailed travel, accommodations, and meeting agenda/itineraries on behalf of executives
• Coordinate higher-level projects and enhancements within the departments they support.
• Keep track of and manage priority appointments on behalf of the CMO & CVBC, being mindful of personal events to avoid conflicts with the business calendar
• Maintain confidential and sensitive information.
• Act as the executive(s) representative in dealing with outside community partners and other third parties that interact with the organization.
• Provide coordination and required information to CMO and other Executives as requested.
• Review, prioritize and prepare incoming and outgoing correspondence, along with other mail and communications, on behalf of executives and at times other Executives.
• Use discretion and independent judgment in connection with performing duties and responsibilities, including with respect to matters of significance consistent with the authority delegated by executives
• Coordinate and/or manage specific projects for the executives
• Ensure all phone calls and emails are answered and/or redirected accordingly in a professional manner.
• Prepare communications, reports and PowerPoint presentations for CMO & Chief of Pop Health/VBC, other Executives and the organization as needed.
• Assist in community-focused events as necessary.
• Provide front desk coverage for Receptionist break/lunches with administrative assistant rotating support with expectation to cover at least one time per week.
• Be professional and courteous at all times; greet visitors and guests in a professional, friendly, and hospitable manner.
• Other additional and/or alternative duties as assigned from time to time, including supporting other departments or Executives as needed

OTHER FUNCTIONS AND RESPONSIBILITIES

• Support other interdepartmental administrative assistants as needed
• Understand institutional policies and procedures
• Demonstrate the ability to work independently as well as collaboratively
• Demonstrate excellent organizational skills and the ability to manage multiple tasks simultaneous
• Other duties as assigned

Requirements

REQUIRED QUALIFICATIONS

• Meet The Wright Center for Community Health and its affiliated entity The Wright Center for Graduate Medical Education EOS© People Analyzer Tool
• Buy in and experience working in the EOS® model (strongly preferred)
• Mission-oriented; represents the enterprise in a professional manner while demonstrating organizational pride
• Bachelor’s degree in Business, Healthcare or related field required. Masters preferred.
• Previous experience as an executive administrative assistant preferred.
• Excellent professional skills along with multi-tasking abilities
• Strong analytical, organizational and time management skills
• Excellent interpersonal, written and verbal communication skills
• Possess excellent judgement and the ability to communicate with all levels of the organization including executive senior staff and the board of directors, as well as outside community partners
• Excellent computer skills, as well as proficiency with Microsoft Word, Excel, PowerPoint, and the Google Platform are required
• Willingness to work a flexible schedule aligned with the Executive’s expectations
• High level of professionalism and confidentiality required at all times
• Valid driver’s license with reliable access to an automobile or reliable access to transportation to assigned work areas.