Position Description
Harris County Public Library (HCPL) - History
The Harris County Public Library (HCPL) system, established in 1921, began as a collection of small libraries located in stores, post offices, and private homes. Over the years, it has grown into a robust network comprising 26 branch libraries, two technology service centers, and two partner locations that provide collection and circulation services. HCPL serves the communities of unincorporated Harris County and cities without independent library systems.
In 2024, HCPL received the prestigious National Medal for Museum and Library Service, the highest honor awarded to libraries in the United States. Bestowed annually by the Institute of Museum and Library Services (IMLS), this award recognizes institutions that deliver exceptional service to their
communities. The library was recognized for innovative initiatives like HCPL Connected, Enhanced+ Library Cards, and its Mobile Outreach Librarian program.
HCPL is also recognized as one of the best places to work, offering a supportive and inclusive environment that fosters innovation, collaboration, and professional growth. Its dedication to employee well-being, diversity, and community impact makes HCPL more than just a workplace—it’s where individuals can grow, inspire, and contribute to meaningful change.
What you will do at Harris County Public Library:
The Event Coordinator is responsible for managing the day-to-day logistics of event planning and execution at Harris County Public Library. This role involves handling inquiries from professionals, implementing strategies and engaging stakeholders to ensure client and professional satisfaction, and collaborating with various departments to achieve seamless event coordination and execution. Possess excellent communication and project management skills, a creative mindset, and the ability to work well under pressure.
This is a part-time, temporary position that will end on December 8, 2025.
Duties & Responsibilities:
- Coordinate and oversee the planning and logistics of all events with reliable and experienced event professionals and stakeholders, ensuring that professionals understand all the details related to the event
- Collaborate with various departments and stakeholders to coordinate details such as venue setup, catering, technology needs, and promotional materials
- Primary contact for all event-related inquiries from professionals and stakeholders
- Ensure any event details are completed quickly and with limited disruption to the event. This includes day-of cancellations and involves being available during all events
- Develop and maintain an event handbook to ensure professionals understand event protocol and train new event pros on event expectations
- Conduct events calls for larger events
- Handle issues, complaints, pay, and reimbursement requests in coordination with event finance and HR teams
- Maintain a relationship and open communication with event professionals to understand ways we can improve events, receive feedback, and share positive experiences and photos with the internal events team
- Maintain a database of reliable and trusted event professionals in each market
- Actively recruit new professionals in anticipation of the need for event professionals in current and new markets
- Assist in business development outreach for new business development opportunities as needed, including interfacing with clients
- Monitor event budgets and expenses to ensure cost-effective solutions and timely submission of expenses for payment
- Coordinates with other divisions and responds to requests for information
- Performs a wide range of technical, analytical, and general administrative duties
- Establishes and maintains various in-house spreadsheets and other tracking tools
- Assists with special projects and must be willing to perform other related duties as assigned
- Other duties as assigned
Harris County is an Equal Opportunity Employer
https://hrrm.harriscountytx.gov/Pages/EqualEmploymentOpportunityPlan.aspx
If you need special services or accommodations, please call (713) 274-5445 or email ADACoordinator@bmd.hctx.net
This position is subject to a criminal history check. Only relevant convictions will be considered and, even when considered, may not automatically disqualify the candidate.
Requirements
Education:
- Bachelor's degree in event management, hospitality, marketing, communications, or related field from an accredited college or university
Experience:
- Three (3) years of verifiable experience in an educational setting, policy research, analysis, and development, public administration, intergovernmental affairs, or a related area
Knowledge, Skills & Abilities:
- Knowledge of principles and practices of organizational and project management skills
- Proficiency in the use of MS Office and ability to learn various grant submittal interfaces and websites
- Ability to plan and organize work, perform under pressure, and meet deadlines
- Ability to communicate effectively with internal and external sources and keep management informed
- Strong problem-solving, critical thinking, and analytical skills
- Ability to analyze and interpret data for accuracy and be detail-oriented
- Ability to communicate complex information clearly and concisely, both orally and in writing.
- Excellent interpersonal skills.
- Able to work independently with minimal supervision
- Ability to use independent judgment and discretion to make decisions in the best interest of the Harris County Public Library.
- Ability to work successfully in a team environment to provide excellent customer service.
- Proficient in MS Office Suite (Word, Excel, PowerPoint, Outlook)
NOTE: Qualifying education, experience, knowledge, and skills must be documented on your job application. You may attach a resume to the application as supporting documentation but ONLY information stated on the application will be used for consideration. "See Resume" will not be accepted for qualifications.
Preferences
Experience:
- Experience in a library or public sector environment (preferred)
- Experience working with nonprofits (preferred)
- Working knowledge of Canva (preferred)
License:
- Project management or change management certification (preferred)
General Information
Position Type and Typical Hours of Work:
- Part-Time | Temp
- Typical shifts are Day, Evening, Nights, Weekends, etc.
- May require attending meetings, council session, or after-hours events and off-site meetings.
Salary:
Work Environment and Physical Demands:
- This job typically operates in a professional office environment with overhead lighting and long periods of screen time.
- Daily use of a computer, keyboard, copier, scanner, printer, calculator, phone (desk and cell).
- Daily use of software programs including Microsoft Office Suite, Outlook, Word, Excel, and GPS.
- At times, work may be performed in an outdoor environment and may have possible exposure to inclement weather or various temperature changes.
- Driving: Available and reliable transportation for work-related duties.
- Sitting for long periods; light physical activity that may include walking, standing, stooping, bending, reaching, lifting, and carrying.
- Ability to lift, carry, and exert up to 25 pounds. Occasionally lifts, carries, and exerts up to 40 pounds.
Reporting Relationships:
- Reports To Position: Division Director of Research and Development
- Supervises Positions: None
Work Location:
- Library Administration: 5749 South Loop East, Houston, TX 77033
Employment may be contingent on passing a drug screen and meeting other standards.
Due to a high volume of applications positions may close prior to the advertised closing date or at the discretion of the Hiring Department.
HARRIS COUNTY EMPLOYEE BENEFITS
Harris County offers a highly competitive benefits program, featuring a comprehensive group health plan and defined benefit retirement plan.
The following benefits are offered only to Harris County employees in regular (full-time) positions:
Health & Wellness Benefits
- Medical Coverage
- Dental Coverage
- Vision Coverage
- Wellness Plan
- Life Insurance
- Long-Term Disability (LTD) Insurance
- Employee Assistance Program (EAP)
- Healthcare Flexible Spending Account
- Dependent Care Flexible Spending Account
Paid Time Off (PTO)
- Ten (10) days of vacation leave per year (accrual rate increases after 5 years of service)
- Eleven (11) County-observed holidays
- One (1) floating holiday per year
- Paid Parental Leave
- Sick Leave
Retirement Savings Benefit
- 457 Deferred Compensation Plan
The following benefits are available to Harris County employees in full-time and select part-time positions:
- Professional learning & development opportunities
- Retirement pension (TCDRS defined benefit plan)
- Flexible work schedule*
- METRO RideSponsor Program*
- Participation may vary by department.
In accordance with the Harris County Personnel Regulations, group health and related benefits are subject to amendment or discontinuance at any time. Harris County Commissioners Court reserves the right to make benefit modifications on the County's behalf as needed.
For plan details, visit the Harris County Benefits & Wellness website:
www.benefitsathctx.com
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