Syracuse University

Job # 042004

Department Code 31201-5500

Department Physical Plant-Office-Central

Job Title Associate Director Facilities and Lab Management

Location Syracuse, NY

Pay Range $135,000

Pay Determination

Pay rates at Syracuse University are based on a combination of factors including, but not limited to, the job responsibilities; the candidate’s education, training, work experience and key competencies; the university’s strategic priorities; internal peer equity; applicable federal, state, local laws, grant funding and contractual requisites; and external market analyses.

Staff Level S6

FLSA Status Exempt

Hours

Standard University business hours

8:30am – 5:00pm (academic year)

8:00am – 4:30pm (summer)

Hours may vary based on operational needs.

Job Type Full-time

Campus Syracuse, NY

Unionized Position Code Not Applicable

Job Description

The Associate Director Facilities and Lab Management will lead a team of building supervisors who provide oversight to all campus facilities, develop effective communication with building occupants and coordinate support from Facilities Services, CPDC and ESSM to ensure the proper maintenance and operation of all academic and administrative buildings. The Associate Director will also directly manage the maintenance and operations for the University’s data centers, science buildings and research facilities, assist in the decision-making and continued support for all information systems used by the department including a new maintenance management system, as well as ensure accurate data collection, analyze current business operations and make decisions to improve the department’s efficiency. This position provides leadership, expertise and direction while working as a team member to develop a preventive maintenance program, offer coordination and involvement on safety and training issues for Facilities Services in conjunction with EHSS and other departmental safety personnel as well as providing direct supervision to Facilities Safety Manager. Direct supervisor for Facilities Contract Manager which will have oversight of all service and maintenance agreements for Campus Facilities which includes elevators, water treatment, pest control, waste management, etc.

Education and Experience

• Bachelor’s degree and significant experience in the maintenance and operation of facilities in a large organization.
• Experience supervising multiple trades and five (5) plus years of facilities maintenance experience in higher education.
• Demonstrated a history of decision making that has improved functional operations of an organization.
• Must have eight (8) plus years of education and work experience with the management of information systems, specifically in the area of facilities services.
• Must have experience with building automation software, Maximo, laboratory controls and have utilized them in a higher education setting.
• Master’s degree in Information Systems or Business Administration preferred.

Skills and Knowledge

• Experience with Maximo work order management and TRIRIGA space management systems preferred.
• Proficient in Microsoft Office.
• Vendor contract management preferred.

Responsibilities

• Assist in identifying, prioritizing, designing and monitoring major maintenance and renovation projects.
• Member of key leadership team of CFAS to participate in high-level discussions and decisions for the entire organization.
• Liaison and support to Associate Director of Facilities Services Computing.
• Lead and facilitate specific work groups to provide input to the overall system goals and ad-hoc reporting.
• Provide support to Facilities Services staff so they can utilize other CFAS information systems, including Newforma.
• Ensure accurate data collection, analyze current business operations and make decisions to improve the department’s efficiency.
• Collaborate with Facilities Safety Manager and Director of Environment Health and advise on safety and training issues for Facilities Services conjunction with Environmental Health and Safety Services and other departmental safety personnel.
• Coordinate with EHSS to ensure all requirements and regulations are met and that the department is in compliance.
• Monitor and enforce compliance of SDS requirements and proper accessibility to all staff.
• Promote a culture of safety and awareness all maintenance activities across campus.
• Apply knowledge of operations and automation controls for laboratories to ensure the maintenance of research facilities provides a safe environment for faculty, staff and students
• Develop Fire Safety protocols for power outages & other emergencies to ensure emergency backup power is always functional to ensure optimal performance & compliance with safety standards.
• Work with maintenance staff, engineers & administrators to align HVAC operations with campus needs & emergency backup power is always available to ensure optimal performance and compliance with safety standards.
• Empower staff to identify and address maintenance or safety concerns before they become major issues.
• Maintain clear and open lines of communication with stakeholders about facility updates, safety procedures, and resource availability.
• Develop emergency response standard operating procedures to notify of system failures, diagnosing issues, coordinating repairs, and ensuring staff understand their roles while respecting union agreements.
• Establish scheduled inspections and maintenance routines to extend equipment lifespan and prevent disruptions.
• Ensure laboratory and building spaces are used efficiently, whether for research, teaching, or administrative functions.
• Stay up to date with OSHA, EPA, and University policies to ensure all building and laboratory operations meet safety & regulatory requirements.
• Oversee laboratory infrastructure, ensuring proper ventilation, and maintenance of safety equipment.
• Assist with the development of a Preventive Maintenance program. This includes identifying and maintaining a complete preventive maintenance information system to track and schedule timely maintenance for all building units and systems.
• Work closely with trade supervisors to assist in proper scheduling and replacement of life cycle parts.
• Responsibly for proper updates as systems are changed, added, or eliminated.

Physical Requirements

Not Applicable

Tools/Equipment

Not Applicable

Application Instructions

In addition to completing an online application, please attach a resume and cover letter.

About Syracuse University

Syracuse University is a private, international research university with distinctive academics, diversely unique offerings and an undeniable spirit. Located in the geographic heart of New York State, with a global footprint, and nearly 150 years of history, Syracuse University offers a quintessential college experience.

The scope of Syracuse University is a testament to its strengths: a pioneering history dating back to 1870; a choice of more than 200 majors and 100 minors offered through 13 schools and colleges; nearly 15,000 undergraduates and 5,000 graduate students; more than a quarter of a million alumni in 160 countries; and a student population from all 50 U.S. states and 123 countries. For more information, please visit www.syracuse.edu.

About the Syracuse area

Syracuse is a medium-sized city situated in the geographic center of New York State approximately 250 miles northwest of New York City. The metro-area population totals approximately 500,000. The area offers a low cost of living and provides many social, cultural, and recreational options, including parks, museums, festivals, professional regional theater, and premier shopping venues. Syracuse and Central New York present a wide range of seasonal recreation and attractions ranging from water skiing and snow skiing, hiking in the Adirondacks, touring the historic sites, visiting wineries along the Finger Lakes, and biking on trails along the Erie Canal.

EEO Statement

Syracuse University is an equal-opportunity institution. The University prohibits discrimination and harassment based on race, color, creed, religion, sex, gender, national origin, citizenship, ethnicity, marital status, age, disability, sexual orientation, gender identity and gender expression, veteran status, or any other status protected by applicable law to the extent prohibited by law. This nondiscrimination policy covers admissions, employment, and access to and treatment in University programs, services, and activities.

Commitment to Supporting and Hiring Veterans

Syracuse University has a long history of engaging veterans and the military-connected community through its educational programs, community outreach, and employment programs. After World War II, Syracuse University welcomed more than 10,000 returning veterans to our campus, and those veterans literally transformed Syracuse University into the national research institution it is today. The University’s contemporary commitment to veterans builds on this historical legacy, and extends to both class-leading initiatives focused on making an SU degree accessible and affordable to the post-9/11 generation of veterans, and also programs designed to position Syracuse University as the employer of choice for military veterans, members of the Guard and Reserve, and military family members.

Commitment to a Respectful and Welcoming Community

Syracuse University fosters a welcoming learning environment where students, faculty, administrators, staff, curriculum, social activities, governance, and all aspects of campus life reflect a broad range of perspectives and experiences. The University community values the many similarities and differences among individuals and groups. At Syracuse, we are committed to preparing students to engage with and appreciate the richness of backgrounds, beliefs, and experiences that shape our society. To achieve this, we strive to cultivate a community that respects and encourages open dialogue, understanding, and mutual respect.

Quick Link https://www.sujobopps.com/postings/110029

Job Posting Date 07/03/2025

Application Deadline

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Job Category Staff

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