Posting Number SF02007
Job Title Manager, Accounting (Accounts Payable)
Position Number 108948
FTE 1.00
FLSA Exempt
Position Type Professional Staff
Union PSA/NEA - Professional Staff Assoc
Pay Grade Level Grade Level: 12
Pay Grade Range Anticipated Salary Hiring Range: $65,980 - $84,000
Status Calendar Year, Full-time, Limited
Department General Accounting
Contact(s)
Please note: Job applications must be submitted directly online only at: (https://jobs.uri.edu)
Contact Phone/Extension
Contact Email
Physical Demands
Campus Location Kingston
Grant Funded No
Extension Contingency Notes
This is a full time, calendar position limited to 06/27/2026 with anticipated renewal.
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Job Description Summary
The search will remain open until the position has been filled. First consideration will be given to applications received by June 5, 2025. Applications received after June 5, 2025 may be reviewed depending on search progress and needs but are not guaranteed full consideration.
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About URI:
The University of Rhode Island enrolls approximately 17,000 students across its graduate and undergraduate programs and is the State’s flagship public research university, as well as the land grant and sea grant university, for the state of Rhode Island. The main campus is located in the historic village of Kingston, and the Bay Campus is located in Narragansett. Both campuses are near major beaches in a beautiful coastal community. URI is just 30 minutes from Providence, RI and within easy reach of Newport, Boston, and New York City.
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BASIC FUNCTION:
Supervise the daily operations and functions of an accounts payable office, including, but not limited to, processing of (Purchasing Order) PO and non-PO invoices, vendor payments, training and communication with vendors, State and University departments.
Duties and Responsibilities
ESSENTIAL DUTIES AND RESPONSIBILITIES:
Supervise the overall flow of accounts payable financial documents through the University’s accounting system to ensure accuracy, timeliness, and adherence to established University and State policies and procedures.
Supervise the Accounts Payable Office staff, including the pre-auditing and posting of purchase order-related documents and non-purchase order-related documents for processing through the University’s and the State of Rhode Island’s accounts payable systems.
Review and enter invoices against state PO’s into the State’s ERP system.
Review vendors’ statements, respond to vendor complaints, problem-solve vendor/invoice issues, and facilitate positive vendor relations.
Create and maintain documentation regarding accounts payable procedures.
Responsible for implementing and changing staff work assignments, procedures, and processing methods to meet operational needs.
Collaborate with the University’s Purchasing Department, as well as State’s Controller’s Office to facilitate processing of vendor invoices.
Identify Purchasing Violations and work with departments to ensure adherence to proper Purchasing Regulations.
Create training materials and conduct training sessions for Accounts Payable staff and/or groups of end users.
Train the Accounts Payable staff on new and existing systems, upgrades to the University’s accounts payable system, and any other University, State, or Federal regulations, policies or procedures. Communicate with the University community, outside agencies, vendors, and others regarding the processing of external vendor payments.
Perform monthly reconciliation of Accounts Payable to the General Ledger.
Review department accounts payable correction journals prior to posting in system.
Review and identify year end accounts payable accruals at year end.
Crosstrain on Travel and Expense functions and serve as a backup for expense reporting, travel policy enforcement and reimbursements.
OTHER DUTIES AND RESPONSIBILITIES:
Assist all internal and external auditors regarding the review of current and prior activity.
Perform other special projects and reconciliations to assist the Director of Accounting.
Perform additional duties as required.
LICENSES, TOOLS, AND EQUIPMENT:
Personal computers, printers; word processing, database management and spreadsheet software. Windows. Excel. Word. Oracle, PeopleSoft, Banner.
Required Qualifications
REQUIRED:
1. Bachelor’s or Master’s degree in accounting, finance, business administration or other business-related field.
2. Minimum of three years of professional accounting experience.
3. Demonstrated computer skills (including Windows, Excel and Word).
4. Demonstrated experience with complex financial software systems (Oracle, PeopleSoft, Banner, etc.).
5. Demonstrated strong interpersonal and verbal communication skills.
6. Demonstrated proficiency in written communication skills.
7. Demonstrated ability to interpret institutional policies, plans, objectives, rules and regulations and to communicate the interpretation to others.
8. Demonstrated ability to be a team player.
9. Demonstrated ability to work with diverse groups/populations.
Preferred Qualifications
PREFERRED:
1. Demonstrated experience working in a government or higher education environment.
2. Demonstrated experience implementing and upgrading an accounts payable system.
3. Demonstrated supervisory experience.
The University of Rhode Island is an equal opportunity employer. It is the policy of the University of Rhode Island to provide reasonable accommodation when requested by a qualified applicant or employee with a disability.
Environmental Conditions
This position is not substantially exposed to adverse environmental conditions.
Posting Date 05/12/2025
Closing Date
Special Instructions to Applicants
Please attach the following 3 (PDF) documents to your online Employment Application:
(#1) Cover letter.
(#2) Resume.
(#3) Other Document – References – the names and contact information of three professional references. (Note: this document is required even though references may be listed on the application).
Quicklink for Posting https://jobs.uri.edu/postings/15120
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