News Corp

Equal Opportunity Employer

All qualified applicants will receive consideration for employment without regard to race, color, religion, sex, national origin, protected veteran status, or disability status. EEO/AA/M/F/Disabled/Vets

Job Description :

Location - London

Hybrid - 3 days in office

Role - Executive Assistant

About the Role:

The Executive Assistant to the Strategy team in the UK plays a pivotal role in providing comprehensive administrative support. This position requires exceptional organizational skills, attention to detail, discretion, and the ability to handle a wide range of tasks efficiently. The Executive Assistant serves as a vital link between the executive and other team members, clients, and external stakeholders. They should be a proactive and resourceful professional, capable of managing multiple priorities in a fast-paced and dynamic environment.

You Will:

• Calendar Management: Coordinate and manage the executive's daily schedule, including meetings, appointments, travel arrangements, and other commitments. Ensure that the executive is well-prepared for all engagements.
• Communication: Handle incoming and outgoing communications, including emails, phone calls, and correspondence. Screen and prioritize messages, responding on behalf of the executive when necessary, or forwarding important matters for their attention.
• Administrative Support: Perform general administrative duties such as data entry, filing, record keeping, and document preparation. Maintain organized and up-to-date files and databases.
• Meeting Coordination: Arrange and coordinate meetings, conferences, and events, including logistical planning, venue selection, catering, and audiovisual setup. Prepare and distribute meeting materials and agendas.
• Travel Arrangements: Manage travel arrangements, including booking flights, accommodations, ground transportation, and handling travel itineraries.
• Confidentiality: Maintain strict confidentiality and handle sensitive information with discretion and professionalism.
• Expense Management: Process expense reports and manage reimbursements for the executive's business-related expenditures.
• Liaison and Networking: Act as a liaison between the executive and internal departments, clients, vendors, and external stakeholders. Build and maintain relationships with key contacts.
• Project Support: Assist with various projects as assigned by the executive, which may involve research, data analysis, and preparing reports.
• Decision Support: Provide relevant information and data to assist the executive in making informed decisions.
• Time Management: Help the executive prioritize tasks and commitments, ensuring deadlines are met and projects are on track. Look ahead and preempt challenges.
• Comfortable working across multiple time zones as the team travels between London, New York and Australia

You Have:

• Experience using different functions within Google Suite and Google drive.
• 5+ years experience in the administrative assistant field, supporting C-suite executives
• Knowledgeable about company policy and procedures, department and personnel and of the information industry in general.
• Customer-focused (internal and external) - liaises with staff and clients of all levels.
• The ability to maintain professional demeanor and calm composure under deadline pressures and in sensitive or stressful situations.
• Experience maintaining confidential information with great judgment and discretion.
• Ability to manage multiple projects and people simultaneously.
• Positive, problem solving attitude.
• Team-oriented, ability to bring people together and organize/plan events.

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