University of Georgia

Posting Number S13790P

Working Title Administrative Assistant

Department FACS-Fam & Cons Sci

About the University of Georgia

Since our founding in 1785, the University of Georgia has operated as Georgia’s oldest, most comprehensive, and most diversified institution of higher education (https://www.uga.edu/). The proof is in our more than 235 years of academic and professional achievements and our continual commitment to higher education. UGA is currently ranked among the top 20 public universities in U.S. News & World Report. The University’s main campus is located in Athens, approximately 65 miles northeast of Atlanta, with extended campuses in Atlanta, Griffin, Gwinnett, and Tifton. UGA employs approximately 3,100 faculty and more than 7,700 full-time staff. The University’s enrollment exceeds 41,000 students including over 31,000 undergraduates and over 10,000 graduate and professional students. Academic programs reside in 19 schools and colleges, including our newly formed School of Medicine.

About the College/Unit/Department

College/Unit/Department website

Posting Type External

Retirement Plan TRS

Employment Type Employee

Benefits Eligibility Benefits Eligible

Full/Part time Full Time

Work Schedule

Additional Schedule Information

Monday-Friday, 8am-5pm

Advertised Salary Commensurate with Experience

Posting Date 06/30/2025

Open until filled Yes

Closing Date

Proposed Starting Date 08/03/2025

Special Instructions to Applicants

Location of Vacancy Athens Area

EEO Policy Statement

The University of Georgia is an Equal Opportunity employer. All qualified applicants will receive consideration for employment without regard to age, color, disability, genetic information, national origin, race, religion, sex, or veteran status or other protected status. Persons needing accommodations or assistance with the accessibility of materials related to this search are encouraged to contact Central HR (hrweb@uga.edu).

USG Core Values Statement

The University System of Georgia is comprised of our 26 institutions of higher education and learning, as well as the System Office. Our USG Statement of Core Values are Integrity, Excellence, Accountability, and Respect. These values serve as the foundation for all that we do as an organization, and each USG community member is responsible for demonstrating and upholding these standards. More details on the USG Statement of Core Values and Code of Conduct are available in USG Board Policy 8.2.18.1.2 and can be found online at https://www.usg.edu/policymanual/section8/C224/#p8.2.18_personnel_conduct.

Additionally, USG supports Freedom of Expression as stated in Board Policy 6.5 Freedom of Expression and Academic Freedom found online at https://www.usg.edu/policymanual/section6/C2653.

Classification Title Office/Clerical Assistant

FLSA Non-Exempt

FTE 1.00

Minimum Qualifications

Requires are least a high school diploma or equivalent. Please contact your Human Resources office for an evaluation of education/experience in lieu of the required minimum qualifications.

Preferred Qualifications

• Experience providing front-desk or customer service support.
• Demonstrated verbal and written communication skills.
• Strong organizational skills.
• Proactive approach to problem-solving and task completion.
• Experience coordinating meetings, managing calendars, and scheduling conference rooms.

Position Summary

The Administrative Assistant will provide support to the Dean’s office as the main point of contact. Tasks include welcoming visitors, answering phones, updating websites, completing travel reimbursements, and other administrative tasks. This position will also support the college award committee.

Knowledge, Skills, Abilities and/or Competencies

• Ability to work in an open environment with frequent interruptions and high activity.
• Working knowledge of Microsoft windows applications including Word, Excel, Outlook and PowerPoint.
• Familiarity with and/or ability to learn UGAMart, FAME, OneSource Financial Management System, Web Software (e.g. Expression Engine).
• Collaborative style combined with ability and desire to work in a team-based environment.
• Professional appearance, attitude and demeanor.
• Strong communication and interpersonal skills are essential.
• Ability to work well with a variety of internal and external populations.
• Proactive approach to completing tasks.
• Demonstrate excellent customer service skills.

Physical Demands

• Sitting for long periods at the computer.
• Light lifting up to 15 lbs.

Is driving a responsibility of this position? No

Is this a Position of Trust? Yes

Does this position have operation, access, or control of financial resources? Yes

Does this position require a P-Card? No

Is having a P-Card an essential function of this position? No

Does this position have direct interaction or care of children under the age of 18 or direct patient care? No

Does this position have Security Access (e.g., public safety, IT security, personnel records, patient records, or access to chemicals and medications) No

Credit and P-Card policy

Be advised a credit check will be required for all positions with financial responsibilities. For additional information about the credit check criteria, visit the UGA Credit Background Check website.

Background Investigation Policy

Offers of employment are contingent upon completion of a background investigation including, a criminal background check demonstrating your eligibility for employment with the University of Georgia; confirmation of the credentials and employment history reflected in your application materials (including reference checks) as they relate to the job-based requirements of the position applied for; and, if applicable, a satisfactory credit check. You may also be subject to a pre-employment drug test for positions with high-risk responsibilities, if applicable. Please visit the UGA Background Check website.

Duties/Responsibilities

• Serve as first point of contact in Dean’s office for guests, greeting, assisting, redirecting as necessary to ensure needs of guests are met.
• Ensure Dean’s Office coverage on a daily basis.
• Attend to mail distribution, answer incoming phone calls for college’s main line and serve as a backup for other office phones.
• Schedule conference rooms in Dawson Hall as needed.
• Update various college webpages at the direction of the supervisor.
• Provide additional support on tasks as needed and directed by the Executive Administrator.
• Maintain inventory, order office supplies and printing as needed for the Dean’s suite.
• Serve as contact for copier used college-wide, order supplies, assist with issues etc.
• Obtain quotes, and process purchases for Dean giveaways.
• Maintain and communicate inventory.
• Provide administrative support on special projects for Assistant and Associate Deans and at the direction of the Executive Assistant to the Dean.
• Assist with scheduling for all deans supported within the office.
• Other duties as assigned.

Percentage of time 60

Duties/Responsibilities

• Coordinate travel arrangements, reservations, conference registration, TA creation, travel expense reimbursement for Dean’s Office.
• Prepare event pre-approval forms.

Percentage of time 30

Duties/Responsibilities

• Coordinate all tasks for the College Faculty/Staff Awards process: updating webpage with current information; receiving and organizing nominations; managing award nomination in eLC; communicating with various committees who are reviewing/selecting recipients; communication with nominees and award recipients; processing monetary award request paperwork.

Percentage of time 10

Contact Details

For questions concerning this position or recruitment progression, please refer to the Recruitment Contact listed below.

Recruitment Contact Name Catie Floyd

Recruitment Contact Email Catherine.Floyd@uga.edu

Recruitment Contact Phone

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