Dartmouth College

Position Information

Posting date06/30/2025

Closing date

Open Until FilledYes

Position Number1128663

Position TitlePart time Operations Assistant, Administrative

Hiring Range Minimum$24.41

Hiring Range Maximum$30.52

Union TypeNot a Union Position

SEIU LevelNot an SEIU Position

FLSA StatusNon-Exempt

Employment CategoryRegular Part Time

Scheduled Months per Year12

Scheduled Hours per Week20

Schedule

Location of PositionLebanon, NH

Dartmouth Health

Remote Work Eligibility?Onsite only

Is this a term position?No

If yes, length of term in months.NA

Is this a grant funded position?No

Position PurposeEpidemiology is seeking a detail-oriented Operations Assistant who will play a pivotal role in enhancing our department’s operations and culture. This position offers a unique opportunity to work closely with faculty, staff, and diverse internal and external stakeholders, ensuring smooth operations and effective communication.

Description

Required Qualifications - Education and Yrs ExpBachelors plus 1-2 year(s) of experience or equivalent combination of education and experience

Required Qualifications - Skills, Knowledge and Abilities• Excellent verbal and written communication and interpersonal skills.

• Ability to work effectively, independently, and as a member of a team.
• Willingness and ability to exercise judgment and initiative and to interact with a diverse set of faculty, personnel, and outside agencies in a professional manner.
• Flexibility and openness to change.
• Ability to plan work, set priorities, and respond to pressures, deadlines, and changes in schedules and priorities.
• Attention to detail and accuracy.
• Ability to maintain and foster confidentiality.
• Proficiency in SharePoint, Microsoft Office, Zoom, Slack. and other computer software.
• Willingness and ability to learn additional computer applications.

Proficiency in SharePoint, Microsoft Office Suite, Zoom, Slack, and other relevant software, along with a willingness to learn new applications as needed.

Preferred QualificationsDartmouth College systems experience.

Department Contact for Recruitment InquiriesDepartment of Epidemiology

Department Contact Phone Numbergeisel.human.resources@dartmouth.edu

Department Contact for Cover Letter and TitleDepartment of Epidemiology

Department Contact's Phone Number

Equal Opportunity EmployerDartmouth College is an equal opportunity/affirmative action employer with a strong commitment to diversity and inclusion. We prohibit discrimination on the basis of race, color, religion, sex, age, national origin, sexual orientation, gender identity or expression, disability, veteran status, marital status, or any other legally protected status. Applications by members of all underrepresented groups are encouraged.

Background CheckEmployment in this position is contingent upon consent to and successful completion of a pre-employment background check, which may include a criminal background check, reference checks, verification of work history, conduct review, and verification of any required academic credentials, licenses, and/or certifications, with results acceptable to Dartmouth College. A criminal conviction will not automatically disqualify an applicant from employment. Background check information will be used in a confidential, non-discriminatory manner consistent with state and federal law.

Is driving a vehicle (e.g. Dartmouth vehicle or off road vehicle, rental car, personal car) an essential function of this job?Not an essential function

Special Instructions to ApplicantsDartmouth College has a Tobacco-Free Policy. Smoking and the use of tobacco-based products (including smokeless tobacco) are prohibited in all facilities, grounds, vehicles or other areas owned, operated or occupied by Dartmouth College with no exceptions. For details, please see our policy. https://policies.dartmouth.edu/policy/tobacco-free-policy

Additional Instructions

Quick Linkhttps://searchjobs.dartmouth.edu/postings/79488

Key Accountabilities

DescriptionPlanning, Coordinating, and Scheduling

• Assist with faculty searches, promotion packages, and new appointments & renewals, visitors, and Visa’s for faculty and non-faculty academics.
• Adds new positions to DORR and sees through to posting in collaboration with GHR
• Submits PAs for new hires and terminations
• Coordinates department activities such as faculty meetings, departmental committee meetings, visitors, education seminars and events, faculty searches, interview processes, workshops, and department events.
• Assists with financial transactions including travel, purchasing for the department, and events.
• Manages department distribution lists and other key department management and communication
• Manages checklists and the new hire onboarding process for the Ops Team’s responsibilities
• Complete annual space planning survey

Percentage Of Time60

DescriptionCommunication and Administrative Support

• Serves as the contact person and interacts regularly with diverse internal and external constituents and staff members and conveys information on behalf of the department to the Dean’s office; retains confidentiality and discretion.
• Prepares a wide variety of materials such as correspondence, draft letters, committee minutes and reports, handouts, and agendas; proofreads to ensure accuracy.
• Manages, plans, and coordinates the department website, news, and calendar
• Manages department email and triages content.
• Maintains SharePoint files and department databases, following records retention procedures.
• Serves as a resource for departmental communications, i.e., maintains department technology, website, calendar & email
• Documents processes via SOPs

Percentage Of Time40

• Demonstrates a commitment to diversity, inclusion, and cultural awareness through actions, interactions, and communications with others.
• Performs other duties as assigned.

Required fields are indicated with an asterisk (*).

Required Documents

1. Cover Letter
2. Resume

Optional Documents

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