LifePoint Health

Job Description

POSITION SUMMARY:

The Manager, LBS Timekeeping & Scheduling is responsible for overseeing the efficient operation of timekeeping and scheduling functions within a shared services environment, including balancing. This role manages a team that ensures accurate time capture, adherence to labor laws, and optimal workforce scheduling using UKG (Ultimate Kronos Group) software.

ESSENTIAL FUNCTIONS: To perform this job, an individual must perform each essential function satisfactorily with or without a reasonable accommodation.

• Collaborate closely with People Services, Payroll, and departmental leaders to maintain compliance and improve processes related to timekeeping and scheduling.
• Collaborate closely with Payroll to monitor timekeeping processes to ensure compliance with company policies and labor laws, including overtime, meal breaks, and time-off policies.
• Work closely with department managers to develop and implement schedules that meet operational needs while adhering to labor cost guidelines.
• Act as the liaison and partner with subject matter expert for UKG to provide guidance and support to the team and other stakeholders.
• Coordinate with IT to manage system updates, troubleshoot issues, and optimize system functionality.
• Maintain deep knowledge of timekeeping and scheduling principles, labor laws, and regulations.
• Prepare and present regular reports on timekeeping and scheduling metrics to senior management.
• Provide insights and recommendations based on data analysis to drive informed decision-making.
• Support Timecard and Payroll balancing using Alteryx automation.
• Support Provider payment file aggregation and loading using Alteryx automation.
• Collaborate with IT to support the monthly Vertex tax updates.
• Support monthly, quarterly, and annual tax balancing process.
• Regular and reliable attendance.
• Perform other duties as assigned.

Additional Information:

Serve both internal co-workers and external customers, clients, patients, contractors, and vendors.

Access to and/or works with sensitive and/or confidential information.

Exhibit a comprehensive understanding of healthcare regulatory and compliance (e.g., HIPAA). Skilled in the application of policies and procedures. Knowledge of Business Office Standards and Recommended Practices.

SUPERVISORY RESPONSIBILITIES:

Manage the work of others, including planning, assigning, scheduling and reviewing work, ensures quality standards. Responsible for hiring, terminating, training and developing, reviewing performance and administering corrective action for staff.

KNOWLEDGE, SKILLS & ABILITIES: The requirements listed below are representative of the knowledge, skills and/or abilities required.

Education: Bachelor's Degree in Business Administration, People Services, or related field preferred.

Experience: Minimum5 years in Payroll Reporting, Workforce Management or related field. Experience with Alteryx preferred.

Certifications: N/A

Licenses: N/A

Skills and Abilities:

Business Mathematical Skills -- Ability to add, subtract, multiply, and divide in all units of measure, using whole numbers, common fractions, and decimals. Ability to compute rates, ratios, and percentages and to draw and interpret graphs.

Advanced Computer Skills -- Routine use of electronic mail and computer systems. Ability to incorporate complex and complicated functions into documents, spreadsheets, databases, and presentations to support business objectives

Complex Communication -- Frequently communicates complex information and interacts with management. Can present, resolve and address delicate situations. Can motivate and persuade others.

Varied Business Problems -- Problems are varied and complex, requiring analysis or interpretation of the situation. Problems are solved using knowledge and skills, general precedents and practices.

Department Specific Impact -- Decisions impact the management and operations within a department. May contribute to business and operational decisions that affect the department.

Functional Independent Judgement -- Provides and sets goals and priorities for functional area. May make recommendations for department policies, practices, and programs. Makes decisions for and/or resolves problems for others.

Project Management Planning / Organization -- Handle multiple projects simultaneously including task delegation, project oversight, and resource allocation.

About Us

Lifepoint Health is a leader in community-based care and driven by a mission of Making Communities Healthier. Our diversified healthcare delivery network spans 29 states and includes 63 community hospital campuses, 32 rehabilitation and behavioral health hospitals, and more than 170 additional sites of care across the healthcare continuum, such as acute rehabilitation units, outpatient centers and post-acute care facilities. We believe that success is achieved through talented people. We want to create places where employees want to work, with opportunities to pursue meaningful and satisfying careers that truly make a difference in communities across the country.