Mount Franklin Foods

Summary of Job

The Buyer ensures that materials are ordered and delivered within the window needed to support the operation. The buyer is multi-faceted, must be able to multi-task, have above average computer knowledge and the ability to work in a team environment that is fast paced and ever changing.

Essential Functions and Responsibilities

• Initiate purchase orders for ingredients and packaging items
• Generate inbound POs for customer inbounds
• Close open inbound POs
• Work through weekly MRP to determine orders to place, move up, move back
• Coordinate with dock scheduling
• Assist with new item/vendor set ups
• Track late orders and communicate with production
• Provide forecasts to vendors as needed
• Place orders for materials in customer systems (i.e. SAP) based off MRP & customer demand schedule BOM breakdown
• Request COAs from customer if inbound comes without
• Checks on inbounds that miss appointments or don't show up
• Customer weekly meetings to attend and review shortages.
• Analytical forecast reviews and dashboards management
• RMA and returns to vendors.
• KPI’s follow up and management
• Running shortage report daily

Education and Qualifications

• Bachelor’s degree in Global Supply Chain Preferred or related field, or equivalent work experience in a similar role
• Minimum 5 years’ experience in purchasing/materials management (food related preferred)
• Strong organizational skills with attention to detail
• Oracle, SAP or M3 Infor, BAAN or related system experience.
• Ability to work in a fast-paced environment with competing priorities.
• Strong computer and Excel skills
• Experience with MRP and manufacturing environment desired

Physical Requirements

• Ability to sit for long periods of time and possibly some standing, walking or bending
• Ability to use computers
• Ability to work in various environments, such as office or warehouse

Technical Skills

• Windows 10/11: Ability to install, configure, troubleshoot, and upgrade the operating system and its features
• Windows Server 2012/2016/2019: Ability to install, configure, troubleshoot, and upgrade the server operating system and its features, such as Active Directory, Exchange, DNS, DHCP, etc.
• Active Directory: Ability to create and maintain user accounts, distribution lists, security groups, and network shared folders
• Exchange: Ability to create and maintain email accounts, mailboxes, calendars, contacts, and distribution lists
• TCP/IP Networking: Ability to understand and apply the basic concepts of networking, such as IP addressing, subnetting, routing, switching, etc.
• Internet Applications: Ability to use and troubleshoot various internet applications, such as IE, Chrome, Firefox, etc.
• Hardware: Ability to deploy, configure, troubleshoot, and upgrade various hardware devices, such as PC, laptops, mobile devices, printers, scanners, etc.
• Software: Ability to install, configure, troubleshoot, and upgrade various software applications, such as MS Office, antivirus, backup, etc.
• Network Cabling: Ability to install and terminate network cabling, such as RJ45 and Patch Panels, and to troubleshoot network connectivity issues
• Documentation: Ability to create and maintain accurate and detailed documentation, such as procedures, guides, inventory, etc., using MS Office and other tools

Soft Skills:

• Communication: Buyers need to communicate effectively with internal teams, suppliers, and customers.
• Negotiation: Strong negotiation skills are crucial for securing favorable prices and terms with suppliers.
• Interpersonal Skills: Building and maintaining strong relationships with suppliers is essential for long-term success.
• Analytical Skills: Analyzing market trends, identifying opportunities, and evaluating supplier performance require strong analytical skills.
• Stress Management: Buyers often work under pressure, requiring the ability to stay calm and make sound decisions.
• Adaptability: The ability to adapt to changing market conditions and priorities is crucial for long-term success.
• Decision-Making: Buyers need to make timely and informed decisions, weighing various factors and options.

Hard Skills:

• Procurement Knowledge: Understanding of procurement processes, including sourcing, negotiation, and contract management.
• Market Research: Ability to research and analyze market trends, identify new suppliers, and understand customer needs.
• Inventory Management: Knowledge of inventory control, ordering systems, and managing stock levels.
• Math Skills: Proficiency in calculations, budgeting, and financial analysis.
• IT Skills: Competence in using relevant software, such as ERP systems, procurement software, and Microsoft Office.
• Data Analysis: Ability to analyze data, identify trends, and make data-driven decisions.
• Supplier Management: Ability to manage supplier relationships, negotiate contracts, and ensure timely delivery.

Food Safety Responsibilities:

• Follow all relevant food safety rules including SQF, GMPs, and Food Defense.
• Report any observed food safety violations to your supervisor immediately.