System One

Job Title: Controller and Post-Award Grants Manager

Location: Philadelphia, PA

Hybrid Role - 1 day/week onsite in Philadelphia, PA

Full time permanent - Direct hire with our client

Minimum Requirements:

• Ten years’ experience working as a controller, or accounting manager
• Supervisory experience
• Strong computer skills with proficiency in Microsoft Office (Excel, Access)
• Experience with enterprise-level accounting software (e.g., Abila MIP)
• Federal grant financial reporting and indirect cost allocation experience

Controller and Post-Award Grants Manager

Summary:

Working with the Director of Finance, the incumbent will be responsible for the overall financial management of the Company and its affiliated companies. The incumbent will oversee the recording of expenses, preparation of invoices, review and authorization of payments, reporting on the corporation’s financial position, preparation of budget forecasts, and analysis by project of the Company financial position.

Working with the Senior Director, Grants & Contracts, the incumbent will be responsible for the financial aspects of federal and commercial grants on behalf of the Company and its affiliated entities. The incumbent will be responsible for the processing and tracing of subcontractor invoices, processing patient/site payments and financial reporting. This is an exempt supervisory position.

Controller Responsibilities

• Working with Director of Finance, oversees all modules of the corporation’s accounting system.
• Supervises the Staff Accountant and Account Support Specialist and assists Director with review of work prepared by other Finance staff, where needed.
• Oversees preparation of invoices to ensure that all relevant costs have been captured.
• Prepares detailed operating budgets, MOUs and projections based on input from program personnel and executive management. Monitors cost activity in accordance with the established budgets and advises executive management of material variances.
• Working with Director of Finance, oversees and/or prepares financial reports as required including the income statement, balance sheet, project cost reports, indirect cost reports, Accounts Receivable aging report, etc. Oversees monthly General Ledger account reconciliations.
• Prepares budgets for proposal submissions
• Provides direction on general accounting and payroll activities to professional and administrative staff.
• Attends relevant meetings as requested.
• Provides appropriate status reports and communicates financial concerns to the Director of Finance and Vice President of Operations.

Post-Award Grants Manager

• Works with Grants and Contracts Department to oversee all financial aspects of federal and commercial grants administered by the Company.
• Responsible for managing the travel reimbursement process for federal grants administered by the Company. Maintains all files required for payment under federal grants
• Responsible for generating all required reports related to federal commercial grants
• Responsible for the allocation of indirect costs applied to federal grants across all time periods. Ensures that federal monetary limitations for the application of indirect expenses per subcontract/per grant are not exceeded
• Oversees Inputting and reporting on all patient reimbursements and milestone payments to be distributed to Cooperative groups and individual sites.
• Working with Director of Finance and Senior Director of Grants and Contracts, prepares and timely submits the annual indirect cost rate proposal for the U.S. Department of Health & Human Services.
• Tracks expenses associated with subcontractor invoices received under federal grants for the Company. Ensures that subcontractor invoices are reviewed and paid in a timely manner and monetary limitations for federal grants and contracts are not exceeded.
• Responsible for communicating with the Director of Finance, Senior Director of Grants and Contracts and other related personnel regarding requests submitted through the Payment Management System (PMS). Coordinates additional requests made for inclusion within PMS submissions.

Experience

• Ten years’ experience working as a controller, or accounting manager
• Supervisory experience
• Strong computer skills with proficiency in Microsoft Office (Excel, Access)
• Experience with enterprise-level accounting software (e.g., Abila MIP)
• Federal grant financial reporting and indirect cost allocation experience

Education

Bachelor's degree in Accounting or related discipline from an accredited college or university is required. Relevant professional experience will be considered

System One, and its subsidiaries including Joulé, ALTA IT Services, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.

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Ref: #568-Clinical

System One, and its subsidiaries including Joulé, ALTA IT Services, TeamPeople, and Mountain Ltd., are leaders in delivering outsourced services and workforce solutions across North America. We help clients get work done more efficiently and economically, without compromising quality. System One not only serves as a valued partner for our clients, but we offer eligible employees health and welfare benefits coverage options including medical, dental, vision, spending accounts, life insurance, voluntary plans, as well as participation in a 401(k) plan.

System One is an Equal Opportunity Employer. All qualified applicants will receive consideration for employment without regard to race, color, religion, sex (including pregnancy, childbirth, or related medical conditions), sexual orientation, gender identity, age, national origin, disability, family care or medical leave status, genetic information, veteran status, marital status, or any other characteristic protected by applicable federal, state, or local law.