Texas A&M University

Job Title

Administrative Coordinator II

Agency

Texas A&M University

Department

Veterinary Integrative Biosciences

Proposed Minimum Salary

Commensurate

Job Location

College Station, Texas

Job Type

Staff

Job Description

Who we are

The Texas A&M School of Veterinary Medicine & Biomedical Sciences (VMBS) is an institution that represents 100 years of growth from a small school of veterinary medicine in 1916 to its present role as a major veterinary educational, medical, and research center. Today, we are one of the largest schools of veterinary medicine in the United States, training nearly 600 Doctor of Veterinary Medicine students each year. We support collaboration and teamwork that turns today's discoveries into proactive solutions for animals, humans, and the environment. Together, we strive to support the goals of the faculty, staff and students in teaching, research and outreach programs.

What we want

Join our team as an Administrative Coordinator II! The Administrative Coordinator II is responsible for overseeing the daily operations of the Center. In this role, you will ensure the effective coordination of research, teaching, and administrative functions, including managing Center resources and facilities, supervising staff and student workers, and supporting research activities through completing administrative tasks and facilitating communication. You will serve as a key liaison between the Center and university administrative offices.

What you need to know

Salary: $45,000 - $52,130 annually, compensation will be commensurate to the selected hire’s experience.

Cover Letter/Resume: A cover letter and resume will assist us in our review of your application materials. These can be uploaded on the application under CV/Resume.

Qualifications

Required Education and Experience:

• Bachelor’s degree in Business Administration, or a related field, or an equivalent combination of education and experience
• Three years of experience in office administration

Knowledge, Skills, and Abilities:

• Strong organizational, interpersonal, and communication skills
• Ability to multitask and work cooperatively with others
• Proficiency in Microsoft Office Suite, Google Suite, and project management tools

Preferred Qualifications:

• Seeking or earned graduate degree in Business Administration or a related field
• Five years of experience in a similar role
• Experience creating accessible digital content in compliance with Title II guidelines
• FERPA Certification
• Conflict Resolution Certification
• QPR (Question Persuade Refer) Gatekeeper Training

Responsibilities

• Operations & Facility Management: Coordinates administrative support functions for select programs within the Center. Develops, plans, and coordinates administrative activities and services such as scheduling, program planning, and communications. Serves as the program office coordinator. Monitors office procedures for the Center. Develops, evaluates, and ensures adherence to office procedures (e.g. SOPs, quality assurance manuals, product catalog, licensing contracts, and VPATs.). Oversee general office functions such as conference room scheduling, correspondence, inventory, and supply procurement. Reviews and signs documents for supervisor. Attends meetings or committees on behalf of supervisor. Prepares and reviews operational and special reports. Coordinates office records retention and maintains office references and resource materials.
• Project Management: Analyzes programs, projects, and initiatives regarding the select program within the Center. Monitors project timelines and identify issues. Develops, adapts, combines, and makes improvements to services, processes, or program needs. Assists with promotional and outreach efforts. Interfaces with Human Resources and Employee Development to schedule courses in TrainTraq. Researches, interprets, compiles, and responds to inquiries about programs and services, student needs, and policies and procedures related to select programs within the Center. Coordinates travel arrangements and prepare itineraries for select programs within the Center.
• Staff Supervision & Training: Supervises, trains, and evaluates staff and student workers. Assigns tasks and evaluates job progress.

Why Texas A&M University?

Texas A&M University is committed to enriching the learning and working environment by promoting a culture that respects all perspectives, talents & lived experiences. Embracing varying opinions and perspectives strengthens our core values which are: Respect, Excellence, Leadership, Loyalty, Integrity, and Selfless Service.

We are a prestigious university with strong traditions, Core Values, and a community of caring and collaboration. Amenities associated with a major university, such as sporting and cultural events, state-of-the-art recreation facilities, the Bush Library and Museum, and much more await you. Experience all that a big city has to offer but with a reasonable cost-of-living and no long commutes.

• Health, dental, vision, life and long-term disability insurance with Texas A&M contributing to employee health and basic life premiums.
• 12-15 days of annual paid holidays.
• Up to eight hours of paid sick leave and at least eight hours of paid vacation each month.
• Automatic enrollment in the Teacher Retirement System of Texas.
• Health and Wellness: Free exercise programs and release time.
• Professional Development: All employees have access to free LinkedIn Learning training, webinars, and limited financial support to attend conferences, workshops, and more.
• Employee Tuition Assistance and Educational Release time for completing a degree while a Texas A&M employee.
• Living Well, a program at Texas A&M that has been built by employees, for employees.

Instructions to Applicants: Applications received by Texas A&M University must either have all job application data entered, or a resume attached. Failure to provide all job application data or a complete resume could result in an invalid submission and a rejected application. We encourage all applicants to upload a resume or use a LinkedIn profile to pre-populate the online application.

All positions are security-sensitive. Applicants are subject to a criminal history investigation, and employment is contingent upon the institution’s verification of credentials and/or other information required by the institution’s procedures, including the completion of the criminal history check.

Equal Opportunity/Veterans/Disability Employer.