Canon Business Process Services

Overview

Event Coordinator works closely to support the Event Planner with the planning, facilitation, and execution of client events

Responsibilities

• Interfaces with the client, operations team, and corporate departments as necessary.
• Assist the Event Planner with the planning and execution of events including employee engagement activities, team meetings, milestone celebrations, holiday, and social events.
• Research and coordinate with vendors and suppliers to acquire necessary services and activities for events. Process required
• paperwork including contracts, agreements, insurance certificates, and payment confirmations.
• Assist with the facilitation of logistics for all events, including space assignments, venue preparation, visitor registrations, catering, entertainment, equipment, and décor.
• Evaluate potential locations, providers, vendors, and other professionals frequently to determine viability for future events and build a personal knowledge base to better serve clients.
• Perform post-event tasks promptly such as post event satisfaction surveys, reviewing invoices and billing statement and maintaining photo libraries from events.
• Responsible for continual communication / interaction with the Event Planner, Facilities Manager and clients relating to the planning and facilitation of event.
• Ability to provide efficient, timely, reliable, and courteous service to customers.
• Provides clear communications and progress reports regarding all aspects of events.

PHYSICAL DEMANDS/MENTAL QUALIFICATIONS

• Requires being on-site 5 days/week and ability to work extended hours as needed for evening events.
• Some travel may be required to facilitate local off-site event.
• Mental qualifications include ability to perform all responsibilities efficiently and effectively.
• Physical activity including bending, reaching, lifting (up to 50 lbs.) and prolonged periods of sitting or standing.

Qualifications

• High school Diploma or equivalent
• Previous experience with coordinating and/or facilitating events, preferably in a corporate setting. · Hospitality and/or food service operations experience a plus
• Proficient in Microsoft Office Suite applications (Outlook, Word, Excel, Ppt)
• Ability to ensure that quality and production standards are met.
• Ability to meet deadlines and understand the time issues involved in records request handling.
• Ability to work extended hours as required.
• Advanced customer service skills, professional attitude, and appearance.
• Advanced organizational, administrative, record keeping and time management skills.
• Excellent written and oral communication skills.
• Must be detail oriented and able to manage multiple projects at the same time.
• Strong team approach to business.

What We Offer

• An opportunity to join an established team and be part of a successful and proven global organization!
• A competitive compensation program!
• Large Company Benefits: Medical/Dental/Vision/401K with a competitive company match!
• Employee discounts on Canon products & vendor discount programs for employees!
• World-Class Training & Career Development Programs!