Dutch Bros

It's fun to work in a company where people truly believe in what they are doing. At Dutch Bros Coffee, we are more than just a coffee company. We are a fun-loving, mind-blowing company that makes a difference one cup at a time.

Position Overview:

This role is responsible for the management of invoice processing workflows, team supervision, vendor relationship management, system administration for ExFlow, as well as internal and external AP inquiries.

Job Qualifications:

• Bachelor’s degree in Accounting, Administration, or similar, or 4 years of comparable experience, a plus
• 5+ years in an Accounts Payable supervisory role, required.
• Dutch Bros leadership experience, preferred
• Cross-functional collaboration across various business units

Location Requirement:

This role is located in Tempe, Arizona. This position is required to be in office 4 days per week (Mon-Thurs); Fridays are optional remote work days.

Key Result Areas (KRAs):

Responsible for ExFlow Administration and invoice workflow:

• Oversee the configuration, maintenance, and optimization of ExFlow, ensuring alignment with organizational financial policies
• Manage invoice receipt workflow
• Identifying opportunities for enhanced integration and utilization of ExFlow on existing processes to improve accuracy and efficiency
• Implement and track key performance indicators and metrics
• Ensure all invoices from the finance email are sent and captured in ExFlow Data Capture.
• Break out complex invoices per entity when necessary in support of the Accounts Payable team
• Responsible for the distribution of appropriate materials to the correct entity Accounts Payable teams daily
• Manage and train on the daily retrieval, filing, and distribution of all invoices, bills, statements, and other materials to the Accounts Payable team
• Responsible for retrieving appropriate shop coding and PO numbers for necessary materials
• Responsible for assisting in the training of new Admin team members on the ExFlow Data Capture platform

Responsible for the Accounting department’s internal and external communication:

• Monitor and maintain communication with vendors and internal requests that come through the Accounting email with an SLA of 24 hours
• Responsible for ensuring all signed materials through Docusign have been processed in a timely manner
• Assist Operators with appropriate admin form distribution on behalf of Accounting
• Research vendor requests for past due invoices on behalf of the Accounts Payable team
• Responsible for completing all credit application requests with the support of the legal department

Oversee the onboarding, maintaining, and assisting employees on the Company Credit Card Program

• Request and onboard new employees onto CC Program
• Request new cards for employees who lost or had their cards stolen
• Be a resource for employees with/ fraud or personal transactions and communicate with the employee and AP team when booking these transactions.
• Close accounts for those employees who leave the company.
• Send out delinquent letters to employees who have transactions 60+ days old

Responsible for Vendor Onboarding and Maintenance:

• Accurately set up new and update existing vendor information (W9, ACH banking, Contract/First Invoice) into D365
• Confirm banking information and changes with the vendors
• Update the Companies vendor Guide with necessary changes when needed
• Regularly review, validate and reconcile vendor data to prevent errors and fraud
• Must be able to collaborate in-person with occasional impromptu in-person meetings
• Other duties as assigned

Skills:

• Conscientious about the timeliness of assignments and quality of work product
• Must be able to handle multiple priorities in a fast-paced environment while meeting required reporting deadlines
• Ability to work independently, with little supervision, and positively, in conjunction with others
• Intuitive analytical skills to proactively address and identify accounting and operational issues
• Exceptional written and verbal communication skills, including the ability to articulate recommendations in a concise and timely manner
• Able to handle (maintain control and order over) multiple tasks
• Ability to work under pressure in a fast-paced and growing organization

Physical Requirements:

• In-Office Environment: Must be able to work in a busy, crowded, and loud office with frequent distractions and interruptions
• Must be able to collaborate in-person with occasional impromptu in-person meetings
• Office Conditions: Adaptability to typical office conditions, which may include exposure to air conditioning, heating, artificial lighting, and varying noise levels
• Mobility: Ability to sit, stand, reach, twist, stretch, and work at a desk for long stretches. Must be able to occasionally move or lift office items up to 25 pounds
• Hearing Requirements: Hearing must be sufficient or correctable to ensure clear understanding of spoken information, including participating in virtual meetings and phone calls. Use of hearing aids or other assistive devices is acceptable if needed.
• Reading and Writing Proficiency: Ability to read and write in English is essential for processing documents, drafting reports, and following up on necessary actions. Proficiency in written communication is required to handle job-related tasks effectively.
• Vision Requirements: Vision must be adequate or correctable to perform essential job duties, such as reading documents on a computer screen and using other visual tools. Use of corrective lenses or other measures to meet visual requirements is expected if needed.
• Technology Proficiency: Must be proficient in operating a computer and other office productivity tools such as printers, scanners, and collaboration software.
• Effective Communication: Must possess strong verbal and written communication skills to interact effectively with team members, clients, and other stakeholders via email, video conferencing, and other in office communication tools.

Compensation:

$76,508.50 - DOE

If you like wild growth and working in a unique and fun environment, surrounded by positive community, you'll enjoy your career with us!