Rutgers University

Recruitment/Posting Title Scheduling Coordinator

Job Category Staff & Executive - Administrative & Support

Department RWJ-Surgery-Acute Care Surgery

Overview

New Jersey’s academic health center, Rutgers Biomedical and Health Sciences (RBHS) takes an integrated approach to educating students, providing clinical care, and conducting research, all with the goal of improving human health. Aligned with Rutgers University–New Brunswick and collaborating university wide, RBHS includes eight schools, a behavioral health network, and six centers and institutes that focus on cancer treatment and research, neuroscience, clinical and translational research, advanced biotechnology and medicine, environmental and occupational health, and health care policy and aging research.

Our faculty are teachers, clinicians, and scientists with unparalleled experience who advance medical innovation and provide patient care informed by the latest research findings. We offer an outstanding education in medicine, dentistry, pharmacy, public health, nursing, biomedical research, and the full spectrum of allied health careers.

Our clinical and academic facilities are located throughout the state including New Brunswick, Piscataway, Newark, Scotch Plains, Somerset, Blackwood, and other locations. Clinical partners include Robert Wood Johnson University Hospital in New Brunswick, University Hospital in Newark, and other affiliates.

Through this community of healers, scientists, and scholars, Rutgers is equipped as never before to transform lives.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Scheduling Coordinator for the department of Surgery, Division of Acute Care Surgery at the Robert Wood Johnson Medical School.

The main purpose of the Scheduling Coordinator position will be to coordinate all aspects of the Division of Acute Care Surgery, surgical scheduling, and financial matters including procedure scheduling, authorization, patient financial responsibility, cosmetic estimates, and monitoring insurance reimbursement for accuracy. The Scheduling Coordinator oversees surgical scheduling and ensures that all office visits, surgeries, and outpatient procedures are scheduled and authorized in an organized, efficient, and timely manner. This position requires interaction with patients, insurance companies, and other Rutgers/RWJ Barnabas departments, and competency in providing care to patients in all age categories.

Among the key duties of this position are the following:

• Performs all the following duties in a professional manner that reflects the nature of Rutgers Robert Wood Johnson Medical School.
• Must be proficient in ICD-10 and CPT Surgery coding. Must be proficient using electronic medical record systems (specifically Epic) and other web-based precertification/insurance systems.
• Liaison to the RWJUH OR and ambulatory surgical staff to ensure that all instruments, equipment, and appropriate staff/technicians are available. Coordinates surgical schedules for physicians and physician assistants to ensure appropriate use of block time and maximum productivity.
• Coordinates surgical scheduling team and communicates any issues to Program Administrator. Confirms surgical cases are booked appropriately and any required authorization and/or payment is correct and obtained beforehand. Ensures that all authorizations are documented in relevant systems and that all information entered complies with patients’ insurances. Assists with scheduling surgical cases, outpatient procedures, and pre-certification as needed.
• Develops processes and procedures for efficient workflow. Creates and updates surgical scheduling/payment forms and protocols. Maintains surgical procedure spreadsheet.
• Orients and trains new surgical scheduling staff. Provides feedback to Administrator for evaluations.

FLSA Exempt

Grade 22S

Salary Details

Minimum Salary 60543.00

Mid Range Salary 72444.00

Maximum Salary 85865.00

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status Full Time

Working Hours (per week)

Standard Hours 37.50

Daily Work Shift

Work Arrangement

This position requires a fully on-site work arrangement.

Union Description HPAE 5094

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Minimum Education and Experience

• Bachelor’s degree plus two (2) years’ experience in a university setting or large business office with responsibility for surgical scheduling, case review, and analysis and evaluation of financial, organizational, and/or administrative practices.
• Equivalent education, experience, and/or training may be substituted for the education requirements.

Certifications/Licenses

Required Knowledge, Skills, and Abilities

• Must be detail oriented, hold self accountable to high standards of professional excellence, and be able to maximize resources on a continued basis.
• Must have excellent interpersonal/human relations skills, excellent verbal and written communication skills, and the ability to maintain records and files.
• Knowledge of spreadsheet applications and MS Office.
• Must be proficient in computer applications as required by the department.

Preferred Qualifications

Equipment Utilized

Physical Demands and Work Environment

• Physical Demands: Standing, sitting, walking, talking, or hearing. No special vision requirements. Ability to lift or exert up to 25 lbs.
• Work Environment: Busy office environment with moderate noise.

Special Conditions

Posting Number 25ST0448

Posting Open Date

Special Instructions to Applicants

Regional Campus Rutgers Biomedical and Health Sciences (RBHS)

Home Location Campus Rutgers University - New Brunswick

City New Brunswick

State NJ

Location Details

Read Full Description