Notion

About Us:

We're on a mission to make it possible for every person, team, and company to be able to tailor their software to solve any problem and take on any challenge. Computers may be our most powerful tools, but most of us can't build or modify the software we use on them every day. At Notion, we want to change this with focus, design, and craft.

We've been working on this together since 2016, and have customers like OpenAI, Toyota, Figma, Ramp, and thousands more on this journey with us. Today, we're growing fast and excited for new teammates to join us who are the best at what they do. We're passionate about building a company as diverse and creative as the millions of people Notion reaches worldwide.

Notion is an in person company, and currently requires its employees to come to the office for two Anchor Days (Mondays & Thursdays) and requests that employees spend the majority of their week in the office (including a third day).

About The Role:

We're looking for a Recruiting Coordinator & Sourcer to join our growing People team. In this hybrid role, you'll play a critical part in shaping the candidate experience while helping us scale thoughtfully and efficiently. This is a 6-month contract role to start with. Based on performance and business needs, there may be an opportunity for a full-time position or an extension of the contract.You'll own the scheduling and coordination process, partner closely with recruiters and hiring managers, and engage top-tier talent across technical roles. If you're highly organized, curious, and energized by finding great people and creating smooth processes, we’d love to meet you.

What You'll Do:

• Manage smooth candidate-friendly scheduling across multiple time zones, tools, and interview panels—ensuring every interaction reflects our team's thoughtfulness and care
• Partner with recruiters to build structured and efficient recruiting workflows that help us scale while maintaining a high bar
• Schedule interviews using our ATS, along with other scheduling and collaboration tools as needed
• Support sourcing efforts by identifying and engaging qualified candidates for technical roles across platforms such as LinkedIn, job boards, social media, and professional networks
• Collaborate closely with recruiters and hiring managers to deeply understand each role and define target profiles
• Collaborate with recruiters to understand role requirements and define target candidate profiles
• Conduct initial candidate screenings to assess basic technical fit and overall interest

What We're Looking For:

• Minimum 2 years of experience in interview scheduling and calendar management
• Experience sourcing for technical roles and partnering closely with recruiters to drive successful hires
• Strong ability to identify and implement efficient recruiting workflows and process improvements
• Hands-on experience with Applicant Tracking Systems (ATS) and scheduling tools (e.g., Greenhouse, Ashby, GoodTime, etc.)
• Excellent communication, stakeholder management, and interpersonal skills
• Exceptionally organized, proactive, and adaptable—comfortable working in fast-paced and ambiguous environments

Our customers come from all walks of life and so do we. We hire great people from a wide variety of backgrounds, not just because it's the right thing to do, but because it makes our company stronger. If you share our values and our enthusiasm for small businesses, you will find a home at Notion.

Notion is proud to be an equal opportunity employer. We do not discriminate in hiring or any employment decision based on race, color, religion, national origin, age, sex (including pregnancy, childbirth, or related medical conditions), marital status, ancestry, physical or mental disability, genetic information, veteran status, gender identity or expression, sexual orientation, or other applicable legally protected characteristic. Notion considers qualified applicants with criminal histories, consistent with applicable federal, state and local law. Notion is also committed to providing reasonable accommodations for qualified individuals with disabilities and disabled veterans in our job application procedures. If you need assistance or an accommodation made due to a disability, please let your recruiter know.