Ramboll

Company DescriptionJob Description

Project Administrator – 12 month fixed term – Maternity Cover

Location: any Ramboll UK office

We invite you to bring your project experience into play as you support the business as a Project Administrator. To succeed in this role you must have proven experience working in a project administration environment and a desire to provide support to a high standard in a fast-paced environment. Are you our new Project Administrator? Click the apply-button to send your application.

Inviting bright minds

Do you want to push the boundaries of your profession and develop your excellence in an open, collaborative and empowering culture? We work to create a sustainable future and our inspiring projects and innovative solutions aim to set the standard among our peers. You will join a global company that has been growing successfully since its founding in 1945. Together, we lead and leave a positive impact on societies, companies and people around the world.

You will join our Project Support Function

As our new Project Administrator, you will be part of the Project Admin Team for the UK. You will report into the Project Admin Team Leader, working together to provide project administration support to a high standard. The Project Support Teams include Project Admin, Document Control and Creative Admin. They work together to create a centre of excellence with consistent and standardised processes, procedures and continuous improvement.

Your key tasks and responsibilities will be:

• Support Project and Design Managers with project support tasks and processes, providing support to several staff simultaneously across one large or several smaller projects
• Using, and supporting others in the use of, project management tools, systems and processes
• Proactively schedule, coordinate, prepare, and follow-up on meetings and appointments, also circulate actions to project team and monitor progress as appropriate
• Keep project calendar up to date (holidays, extended leave, absence) and prepare and distribute project materials (eg. presentations, progress reports, registers)
• Assist in document control activities on small projects, working with the Document Control team for guidance
• Coordinate and manage briefing and registration process for subcontractors, communicate project requirements and expectations, ensure compliance with company policies, and maintain accurate records of subcontractor information
• Support the formatting and proof-reading of documents for publication
• Depending on project, liaise with and be first point of contact for external stakeholders
• Create and manage project files in respective data management systems, maintain accurate and up-to-date project information and delivery dates, organize and distribute project-related documents, ensure compliance with company policies and procedures
• Handle general internal and external correspondence within the project organization
• Organize and arrange business travel and accommodation for project team members as required
• Support project team with project controlling and invoicing tasks, track project expenses and generate invoices for clients
• Produce project management progress reports for internal and external stakeholders
• Completion of project status and general maintenance of internal project management tools
• Other appropriate duties as agreed with Project Manager

Your starting point for constant growth

From the moment you join Ramboll, we will support your personal and professional development so that you grow with the company. For this role, we believe your starting point is:

• 1-2 years of experience in a project administration or coordination role
• High level of proficiency in written and spoken English
• High attention to detail with excellent time-management and communication skills
• Proficiency in Microsoft Office Applications (Word, PowerPoint, Excel)
• Diary management experience
• Experience with MS Project or other project management applications
• Successfully completed higher education qualification (minimum HNC/HND level), preferably in business administration and or professional experience in a similar position (desired)
• Customer oriented approach as well as self-reliant, reliable, detail-oriented, structured way of working
• Ability to thrive in a fast-paced, team environment
• Able to effectively prioritize multiple tasks and make independent decisions
• Ability to communicate effectively with all various level of management within the company and with potential clients, suppliers, subcontractors and partners
• High integrity and team spirit, proactively engaging with others and offering support when required

Personal qualities that will help you succeed in this role include: An engaging and enthusiastic team player who is a confident communicator with superior stakeholder management skills and has a proven ability to remove blockers.

Welcome to our Support Organisation

In Ramboll’s Support Organisation we take pride in keeping Ramboll running smoothly, enabling bright minds throughout the organisation to focus on their areas of expertise as we tie together all parts of the business. We provide support within areas like Finance, HR, IT, Legal, Communication, Facility Management and more, coordinating efforts and securing common ground for the development and servicing of clients and markets.

What we can offer you

• Flexible work environment
• 27 days annual leave plus bank holidays
• Matched pension contributions
• Private medical cover and life assurance
• Commitment to your development
• Leaders guided by our Leadership Principles
• A culture that welcomes you as the unique person you are
• Inspiration from colleagues, clients, and projects
• The long-term thinking of a foundation-owned company

Ready to join us?

Please submit your application with your up-to-date CV. We invite diversity in all its forms and encourage applicants from all groups to apply.

Deadline: 16.07.2025

Thank you for taking the time to apply! We look forward to receiving your application.

Work at the heart of sustainable change with Ramboll in the United Kingdom and Ireland

Ramboll is a global architecture, engineering, and consultancy company. As a foundation-owned people company, founded in Denmark, we believe that the purpose of sustainable change is to create a thriving world for both nature and people. So, that’s where we start – and how we work. Our history is rooted in a clear vision of how a responsible company should act and being open and curious is a cornerstone of our culture. Ramboll in the United Kingdom and Ireland has a proven track record of sustainable and responsible business and is a top ten engineering and environmental and sustainability consultancy in the UK, with more than 1,500 employees across 16 offices. Ramboll experts deliver innovative solutions across Buildings, Transport, Environment & Health, and Energy. In 2024, Ramboll was included in the Sunday Times’ list of Best Places to Work.

Equality, Diversity, and Inclusion

Equality, diversity, and inclusion are at the heart of what we do. At Ramboll, we believe that diversity is a strength and that different experiences and perspectives are essential to creating truly sustainable societies. We are committed to providing an inclusive and supportive work environment where everyone is able to flourish and reach their potential. We also know how important it is to achieve the right balance of where, when, and how much you work. As a company, Ramboll recognises the importance of having a good work/life balance, both in terms of individual well-being and its positive impact with respect to the engagement and retention of our employees. We aim to support all employees to achieve a work/life balance which enables them to work in a supported manner while having the time to achieve personal aspects of their life outside of work. We invite applications from candidates of all backgrounds and characteristics. As a Disability Confident Committed employer, Ramboll ensures opportunities are accessible to candidates with disabilities. Please let us know if there are any changes we could make to the application process to make it more comfortable for you. You can contact us at job.advert.accessibility@ramboll.com with such requests

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