Commonwealth of Massachusetts

Project Coordinator, Investigations and Enforcement - (250005AV)

Description

PURPOSE OF THE JOB

Under the direction of the Chief of Investigations and Enforcement, the Project Coordinator assists with the logistical and administrative functions related to the day-to day operations of the Investigations and Enforcement Department (I&E). Specially this role will support the Investigations, Enforcement and Licensing areas. The ideal candidate is highly self-motivated, detail-oriented and exercises good judgment in a variety of situations with the ability to handle a range of tasks under pressure in a dynamic environment.

ESSENTIAL FUNCTIONS AND RESPONSIBILITIES

• Monitor department emails and respond in a timely and efficient manner to daily correspondence;
• Manage inspection schedules and review inspection reports for accuracy and completeness;
• Collaborate with other staff to support the planning and logistics of large events such as public meetings with internal and external stakeholders;
• Develop or assist with developing fact sheets, posters, brochures, PowerPoint presentations and other materials for Commission presentations;
• Arrange and assist committees, advisory groups, and other meetings of groups that involve a diverse range of interests and stakeholders;
• Write and produce material for the Commissions website regarding department activities;
• Assist staff at community meetings, networking events and workforce forums as requested;
• Assist in the collection and management of information for the purpose of analyzing data, trends and reporting; and
• Administrative support work as needed, and all other duties as assigned.

OTHER DUTIES AND RESPONSIBILITIES

• Maintain the highest standards of personal, professional and ethical conduct and support the Commission’s goals for a diverse and culturally aware workforce; and
• Willingness and ability to work at the Commission’s Worcester headquarters; and
• Ability to spend approximately 15% of the time out of the office and travelling throughout the state.

Qualifications

KNOWLEDGE AND SKILLS

• Excellent problem solver and utility player;
• Exceptional character and professionalism;
• Ability to work independently in a rapidly changing environment;
• Excellent oral and written communications skills;
• Strong interpersonal skills and track record of relationship building;
• Ability to effectively prioritize and execute tasks in a fast pace environment;
• Ability to contribute actively to a work environment that embraces diversity;
• Ability to build constructive working relationships characterized by a high level of acceptance, integrity, cooperation, and mutual regard;
• Ability to accept personal responsibility for the quality and timeliness of work, and for meeting expectations; and
• Ability to seek opportunities to resolve problems, achieve goals, or otherwise advance the Commission’s mission.

EDUCATION AND EXPERIENCE

• Bachelor’s degree required;
• Minimum of 5 years of experience in a high-level administrative position supporting multiple projects and departments;
• Strong administrative and organizational skills with exceptional attention to detail;
• Paralegal or related experience;
• Proficiency in Microsoft Office with advanced knowledge of Power Point, Excel, and similar project management tools; and
• Demonstrated excellence in written and verbal communication skills.

Salary Range: $53,000 - $67,000

Benefits Package:

The Commission is pleased to offer a comprehensive benefits package to its employees. The specific components and eligibility may vary based upon position classification, hours worked per week and other variables. Therefore, specific benefits for this position may be discussed as part of the interview and offer process.

This position is non-civil service. This position is an exempt position.

The overall benefits available include: paid vacation, sick and personal leave time, health, dental and vision insurance through the Commonwealth’s Group Insurance, and optional pre-tax Health Savings Account plans.

In addition, the Commission provides employees the opportunity to elect life insurance, long term disability insurance, deferred compensation savings, tuition remission and pre-tax commuter account plans, along with other programs.

The Commission employees also participate in the Commonwealth’s State Retirement Plan, which can become a defined benefit plan for those that both vest and subsequently retire from State service. Follow this link for additional retirement information: http://www.mass.gov/treasury/retirement/state-board- of-retire/.

Commitment to Diversity:

The Commission is committed to building a diverse staff across its entire agency and at all levels. The Commission is an equal opportunity/affirmative action employer.

Notice of Required Background Check – Including Tax Compliance:

The Commission requires a background check on all prospective employees as a condition of employment.

Candidates should be aware of this requirement but should also know that such background check is not initiated until:

A candidate is invited to a second or subsequent interview, and

The candidate has signed the Background Check Authorization Form and related releases.

This background check includes a Criminal Offender Record Information (CORI) check, Federal IRS and Department of Revenue state tax compliance on all prospective employees as a condition of their employment.

Candidates with advanced degrees and professional licenses may have these credentials verified. Individuals other than those references provided by a candidate may be contacted in the course of completing a full background and qualification check.

Those candidates invited to interview will be contacted by the Commission. Unfortunately, due to the anticipated high volume of applicants for this vacancy, we are unable to provide status updates to specific individuals.

Official Title: Project Coordinator, CNB

Primary Location

: United States-Massachusetts-Worcester-2 Washington Square

Job

: Administrative Services

Agency

: Cannabis Control Commission

Schedule

: Full-time

Shift

: Day

Job Posting

: Jun 25, 2025, 5:07:18 PM

Number of Openings

: 1

Salary

: 53,000.00 - 67,000.00 Yearly

If you have Diversity, Affirmative Action or Equal Employment Opportunity questions or need a Reasonable Accommodation, please contact Diversity Officer / ADA Coordinator: Debra Hilton Creek - 7744150200

Potentially Eligible for a Hybrid Work Schedule: Yes

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