Rutgers University

Recruitment/Posting Title Senior Confidential Administrative Assistant and Events Coordinator

Job Category Staff & Executive - Administrative & Support

Department President's Office

Overview

Rutgers, The State University of New Jersey, is a leading national research university and the State of New Jersey’s preeminent, comprehensive public institution of higher education. As one of the largest employers in the State of New Jersey, Rutgers University is committed not only to the students and the State that we serve, but also to the faculty and staff who work on our campuses.

For two consecutive years, Rutgers is ranked on Forbes’ list of America’s Best Large Employers. Rutgers holds #64 of 500 employers and is the #1 New Jersey employer on the publication’s 2023 list. Rutgers’ commitment to its employees includes maintaining and fostering a safe, diverse, and respectful workplace environment, creating employment opportunities for our nation’s military veterans, and ensuring accessibility and accommodation for individuals with disabilities.

Posting Summary

Rutgers, The State University of New Jersey, is seeking a Senior Confidential Administrative Assistant and Events Coordinator for the Office of the President. This position reports to the Director of Administration and provides high-level administrative support and event coordination. The Senior Confidential Administrative Assistant and Events Coordinator serves as a member of the frontline of the Office of the President and is expected to engage professionally and respectfully with a wide range of audiences.

Among the key duties of this position are the following:

• Completes a broad variety of administrative tasks including providing scheduling support for the President’s and Chief of Staff’s calendars, coordinating meeting and travel arrangements, supporting the preparation of briefing materials, and processing expense reports.
• Provides support for on- and off-campus Presidential events which will at times require responsibilities beyond normal working hours, including weekends.
• Reviews and creates office processes and procedures as needed.
• Partners with the Senior Executive Assistant on office coverage, greeting guests professionally and answering/fielding calls and tracking inbound and outbound correspondence.
• Performs other duties as assigned.

FLSA Nonexempt

Grade 05

Salary Details

Minimum Salary 69031.00

Mid Range Salary 87377.00

Maximum Salary 105722.00

Offer Information

The final salary offer may be determined by several factors, including, but not limited to, the candidate’s qualifications, experience, and expertise, and availability of department or grant funds to support the position. We also take into consideration market benchmarks, if and when appropriate, and internal equity to ensure fair compensation relative to the university’s broader compensation structure. We are committed to offering competitive and flexible compensation packages to attract and retain top talent.

Benefits

Rutgers offers a comprehensive benefits package to eligible employees, based on position, which includes:

• Medical, prescription drug, and dental coverage
• Paid vacation, holidays, and various leave programs
• Competitive retirement benefits, including defined contribution plans and voluntary tax-deferred savings options
• Employee and dependent educational benefits
• Life insurance coverage
• Employee discounts programs

For detailed information on benefits and eligibility, please visit: http://uhr.rutgers.edu/benefits/benefits-overview.

Position Status Full Time

Working Hours (per week) 37.5

Standard Hours 37.50

Daily Work Shift Day

Work Arrangement

Union Description Administrators Confidential

Payroll Designation PeopleSoft

Seniority Unit

Terms of Appointment Staff - 12 month

Position Pension Eligibility ABP

Minimum Education and Experience

• Bachelor’s degree and two years of relevant experience in an administrative function; or an equivalent combination of education and/or experience.

Certifications/Licenses

• A valid driver’s license would be required for this position; Use of personal vehicle in order to travel for business demands.

Required Knowledge, Skills, and Abilities

• Knowledge and understanding of office administration, work organization, coordination, facilitation, bookkeeping, report writing principles and practices.
• Discretion and confidentiality in dealing with sensitive deliberations, data, financial information, and other matters related to university planning, legal considerations, labor, and organizational structure.
• Demonstrated proficiency with standard computer applications, including the Microsoft Office Suite/365, as well as various conferencing and other communication applications.
• Excellent interpersonal skills; written and oral communication skills; problem solving skills; and organizational skills.
• Ability to prioritize multiple concurrent tasks, think proactively and to work in a fast-paced environment.
• Meticulous attention to detail.
• Sufficient knowledge of university operations to establish and maintain appropriate priorities.
• Must exhibit professionalism and discretion at all times.

Preferred Qualifications

• Familiarity with Rutgers’ academic and administrative structure, the Internet, and other technologies.

Equipment Utilized

Physical Demands and Work Environment

• Requires a valid driver’s license and a personal vehicle to attend events at various locations on- and off-campus.

Special Conditions

• Position requires occasional responsibilities beyond normal working hours, including weekends.
• Clean Driving Record.

Posting Number 25ST1394

Posting Open Date 06/24/2025

Special Instructions to Applicants

Regional Campus Rutgers University-New Brunswick

Home Location Campus College Ave (RU-New Brunswick)

City New Brunswick

State NJ

Location Details

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