North Carolina State University

Posting Number PG195238TM

Position Number 11ASO3500

Position Type Temporary

Essential Job Duties

This position will support the EmPOWERing Mountain Food Systems project. It will report directly to and be housed under the project director of EmPOWERing Mountain Food Systems project. This position will be dedicated to supporting the administrative needs of the grant.

This position will be part of the Administrative Working Group and will support the CEFS Business Manager in supporting the business functions of the EMFS team. EmPowering Mountain Local Food Systems is a federally funded grant targeted to coal impacted regions of Appalachia. Our goal is to help develop the local food and farming economy through supply chain enhancement, technical training, infrastructure development, agritourism, value-added production, grants, and business planning.

Major Job Responsibilities Include:

• High level of organization, creating and managing timelines
• Communicating with a wide range of stakeholders and the general public through email and phone
• Federal grant management and administrative duties, including partner match support processes
• Management of detailed excel spreadsheets and google suite databases tracking spending, federal forms, vendors and payment processes
• Assisting evaluation team with data collection, farmer contacts and spending metrics
• Supporting project directors grant management duties with the NCSU grants office
• Review grant expenditures and balances monthly with Project Director
• Event planning assistance and logistics of program events
• Management and reconciliation of the company credit card
• Navigating and providing technical support for Zoom and other online webinar and meeting platforms.
  • Manage all team meeting scheduling and minutes
• Processing financial paperwork, including paying invoices through the NCSU invoice payment system
• Management of state travel paperwork for individuals, large conferences, and events of program
• Constant follow up to ensure paperwork has been processed by the grants office, CEFS business team and project partners.
• Ability to problem solve and reach out to CEFS Administrative Team for support
• Support data collection for evaluations’ consultant
• Manage complex procurement processes from start to finish, collaborating with internal departments and external vendors
• Support grant management and financial tracking with guidance from leadership
• Create and compile grant reporting documentation for project partners
• Maintain internal databases and listservs up-to-date, primarily using Google Suite and NCSU platforms
• Collaborate with CEFS comms team on constant contact updates
• Assist with contract and proposal bid creation
• Manage the flow of transactions, purchase orders, invoices, and contracts, in collaboration with CEFS admin team
• Provide excellent customer service to clients and vendor

Assignments will often be delivered remotely from team members via email and candidate will need to prioritize based on upcoming deadlines. Superior organization and time management skills are necessary. Attention to detail, excellent follow-through, ability to think on your feet, and communicate effectively are vital to success in this position. Candidate must be able to hit the ground running, and be ready to jump into a busy team. Please www.cefs.ncsu.edu for more information on CEFS and EMFS here

Work Schedule:

No more than 19 hours a week. Some nights, early mornings and weekend work will be required during events or busy seasons. Some overnight travel may be required for events.

The office is based at NC State University in Raleigh, but the project is based in Southwestern NC and occasional travel will be required. We strongly prefer this position be based in one of the 12 program counties or the Eastern Band of Cherokee Indian Qualla Boundary.

With exception to certain event blackout dates, schedule is somewhat flexible.

There is no paid leave for this position, extended leave can be approved with advanced planning.

Is Time Limited No

If Yes, Appointment Length

Job City & State Western, NC

Department CEFS

Classification Title Temporary-Clerical

Working Title Temporary CEFS Program Assistant

Work Schedule 19/hrs or less per week

Other Work/Responsibilities

• n/a

Minimum Experience/Education

• Bachelor’s degree with at least one year of related experience; or an equivalent combination of training and experience in project management, communications, and relationship management in a food systems setting, education, agriculture, or food policy related environment

Department Required Skills

• Excellent written and verbal communication skills
• Proficient with Microsoft Office, Google Suite, Adobe and Zoom
• High level of organizational, attention to detail and problem solving skills
• Extremely reliable
• Team player in a fast paces environment
• Ability to manage multiple projects concurrently
• Must be able to lift up to 25lbs and stand for long periods of time
• Excellent work ethic and a genuine interest in the work of CEFS
• Interest in sustainable agriculture and/or local food systems

Preferred Years Experience, Skills, Training, Education

• n/a

Required License or Certification

• Valid driver’s license

Valid NC Driver's License required? Yes

Commercial Driver's License Required? No

Anticipated Hiring Range $22/hr

Job Open Date 06/23/2025

Quick Link https://jobs.ncsu.edu/postings/220039

EEO

NC State University is an equal opportunity employer. All qualified applicants will receive equal opportunities for employment without regard to age, color, disability, gender identity, genetic information, national origin, race, religion, sex (including pregnancy), sexual orientation, and veteran status. The University encourages all qualified applicants, including protected veterans and individuals with disabilities, to apply. Individuals with disabilities requiring disability-related accommodations in the application and interview process are welcome to contact 919-513-0574 to speak with a representative of the Office of Equal Opportunity.

If you have general questions about the application process, you may contact Human Resources at (919) 515-2135 or workatncstate@ncsu.edu.

Final candidates are subject to criminal & sex offender background checks. Some vacancies also require credit or motor vehicle checks. Degree(s) must be obtained prior to start date in order to meet qualifications and receive credit.

NC State University participates in E-Verify. Federal law requires all employers to verify the identity and employment eligibility of all persons hired to work in the United States.

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