University of Virginia

The School of Continuing and Professional Studies (SCPS) and Center for Public Safety and Justice is seeking applicants for Program Administrator. This role provides a high level of advanced administrative support for our academic programs (including professional education, noncredit programs, and other academic areas), working closely with Program Managers, Program Directors, and the Executive Director.

This position is responsible for helping to create course schedules, coordinating instructional needs, answering student questions, assisting with course registration, participating in student orientation sessions and webinars, coordinating academic program and learning outcome assessments, entering contract information for instructors and coordinators, and monitoring and tracking student progress toward completion of programs. Responsibilities may include event planning and contributing to the improvement and success of programming.

The successful candidate will be expected to:

• Manage complex course schedules for current and future semesters.
• Contact instructors, confirm teaching schedules, and enter contracts.
• Attend student orientation sessions.
• Assist with registration and student advising.
• Track student progress toward completion of academic programs.
• Upload course materials and manage resources on the Canvas Learning Management System (LMS).
• Maintain all documents related to each academic program, including learning assessments and course updates following university policy.
• Assist instructors and staff with the submission of reimbursements for travel, lodging, per diem, and miscellaneous expenses.
• Monitor and submit updates to the website for program, scheduling, course, and instructor changes.
• Organize and plan in-person and online events effectively, including materials, space rentals, catering, decorations, and more.
• Coordinate preliminary negotiations for contracts and forward to approving authority for further action and contracting.
• Provide on-site support as needed (room setup for classes, seminars, and special events).
• Monitor financial activity.
• Serve as a liaison with vendors, suppliers, and service providers for logistical and operational needs.
• Maintain accurate records, such as program evaluations.
• Provide administrative support to the programs, including scheduling, communications, and troubleshooting logistics.
• In addition to the above job responsibilities, other duties may be assigned.

Minimum Requirements:

Education: Bachelor's degree required. Additional relevant experience (four years) will be required in lieu of a degree.

Experience: Three years of experience required with a Bachelor's degree. Six years of experience required with a High School degree or equivalent.

About the Position:

This position is located in Charlottesville, VA and offers a hybrid work schedule. The incumbent will be required to work on site as needed and requested for meetings and/or other programmatic needs. This is a full-time, exempt level, benefited position with UVa benefits. Employees benefits package highlights include:

• 22 days of paid time off, increasing with service; 13+ paid holidays each year, in addition to paid time off
• Parental and Community Service Leave
• Health plan with options to meet healthcare and financial needs available immediately
• Competitive retirement benefits
• Tuition and professional development benefits after six months of employment
• Employee wellness program featuring activities to earn up to $500/year.

Anticipated Hiring Range is $60,000.00-75,000.00 commensurate with education and experience. This position will remain open until filled but preference will be given to applications received by July 7, 2025. This position will not sponsor applicants for work visas. The University will perform background checks on all new hires prior to employment.

This is primarily a sedentary job involving extensive use of desktop computers. The job does occasionally require traveling some distance to attend meetings, and programs.

To Apply:

Create an account or log in and submit an application in the UVA Job Board, search for R0073664. Applications that do not contain all required documents will not receive full consideration. Internal applicants must apply through their UVA Workday profile by searching 'Find Jobs' and attach the following:

• Cover letter
• Resume/CV

References will be completed via UVA’s standardized process SkillSurvey. A total of five references will be requested via SkillSurvey during the final phase of the interview process, a total of three is required. For questions about the application process, please contact Michele Jarman, Academic Recruiter.

Learn More About the University of Virginia School of Continuing and Professional Studies here: For more information about UVA and the Charlottesville community please see https://www.virginia.edu/life/charlottesville and https://embarkcva.com/.

The University of Virginia is an equal opportunity employer. All interested persons are encouraged to apply, including veterans and individuals with disabilities. Click here to read more about UVA’s commitment to non-discrimination and equal opportunity employment.