High Point University

High Point University is currently seeking an Administrative Assistant within the School of Humanities and Behavioral Sciences. The Administrative Assistant for the Psychology and World Language, Culture, and Literature Departments is responsible for providing administrative and related duties that assist in the success of faculty and students. This is a permanent full-time position.

QUALIFICATIONS:

Education:

• High School Diploma required, in addition to clerical or administrative experience

Experience and Training:

• Experience in Microsoft Word and Excel and outlook
• Experience with Adobe Acrobat

Knowledge, Skills, Ability:

• Communication skills, both written and verbal
• Critical thinking skills
• Problem-solving skills
• Computer skills
• Ability to work independently with limited supervision
• Ability to handle paperwork and confidential information with discretion and sensitivity

ESSENTIAL FUNCTIONS:

• Assists with operations as directed by the Chair and Faculty
• Gathers and provides information as requested
• Serves as customer service representative for the Department and building
• Distributes mail to faculty
• Makes copies as required
• Answers department phone
• Scans articles, books, other literature, and crop accordingly using Adobe Pro
• Keeps supply closet stocked and organized with supplies
• Submits requisitions, invoices, and reimbursements through Unimarket
• Assists faculty with travel approvals and expense reports
• Gathers syllabi from faculty and submit to provost every semester
• Submits work order tickets for paper, toner, and ink for copier machines. Maintain printers/copiers to ensure working order
• Proctors exams when needed
• Orders course textbooks and materials from publishers for professors every fall, spring, and summer semester
• Creates textbook order excel sheet and submit to the bookstore
• Hires student workers, create student worker schedule, and serve as direct supervisor
• Reconciles the monthly budget
• Assists with event planning and catering
• Schedules room requests
• Submits work order for classrooms and offices
• Uses Starfish and BlackBoard Software platforms.
• Assists faculty with any issues related to emergency or illness, like posting classroom notes if late or absent

ACCOUNTABILITY:

• Position reports to the Psychology and World Language, Culture, and Literature Departments

For more information regarding this position please contact Dr. Kirsten Li-Barber, Chair and Associate Professor at klibarbe@highpoint.edu.