The University of Chicago

Department

PME Chicago Quantum Exchange (CQE)

About the Department

The Chicago Quantum Exchange (CQE) is an intellectual hub in Illinois, Wisconsin, and Indiana that advances the science and engineering of quantum information, prepares the quantum workforce, and drives the quantum economy in collaboration with leading universities, national labs, and industry partners. The CQE is based at the University of Chicago’s Pritzker School of Molecular Engineering and is anchored by the US Department of Energy’s Argonne National Laboratory and Fermi National Accelerator Laboratory, the University of Illinois Urbana-Champaign, the University of Wisconsin–Madison, Northwestern University, and Purdue University. The community includes more than 50 corporate, international, nonprofit, and regional partners.

The Pritzker School of Molecular Engineering (PME) was established in May 2019 and evolved from the Institute for Molecular Engineering, which was founded in 2011. The PME integrates science and engineering to address global challenges from the molecular level up. The PME’s rigorous academic and research programs are made possible through the University of Chicago’s unique partnership with Argonne National Laboratory. The Pritzker School of Molecular Engineering is the first new school at the University of Chicago in three decades and the first school in the nation dedicated to molecular engineering. In the next phase of growth as a School, the PME will continue to expand its team of world-class faculty researchers and empower students from diverse backgrounds to collaborate with faculty in cutting-edge facilities. The PME aims to bring solutions for urgent societal problems to the forefront, while training the next generation of scientific leaders and entrepreneurs.

Job Summary

The Program Manager for Education and Workforce Programs at the Chicago Quantum Exchange (CQE) will be responsible for managing the day-to-day operational needs of the CQE education, workforce development, and outreach programs, including managing the Open Quantum Initiative, Boeing Quantum Creators Prize, and public outreach activities. This role will help to develop and ensure that the CQE education programs and events run smoothly. This role will manage special projects, student recruiting activities, and the development of metrics as instructed by the Director of Education and Workforce Programs. CQE collaborates with many other research areas, and this position is typically the initial point of contact.

Responsibilities

• Along with the Director, helps develop and implement the strategic plan for Education and Workforce Programs.
• Organizes and implements education-oriented programming as components of larger CQE-led initiatives and for PhD and Master’s students.
• Organizes and implements education-oriented programming for fellowship trainee opportunities during the academic year and for summer programs.
• Works alongside the Director to establish new initiatives that will promote training, education, and partnerships.
• Provides support to increase the capacity for quantum science and engineering (QISE)-related educational activities between CQE institutions and others within and outside of the region.
• Manages program budgets and recommends or makes budgetary recommendations. Manages project and event budgets by adhering to budgetary guidelines, negotiating services and fees, managing vendor relationships, and invoicing.
• Assists with evaluating the overall impact and performance of relevant programs and events. Under the direction of senior leadership, develops best practices and relationships to advance program initiatives.
• Develops and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.
• Supports the recruitment and administration of the Boeing Quantum Creators Prize and Boeing Quantum Creators Prize Symposium.
• Represents CQE at public outreach events and education events to support recruitment for and awareness of CQE education and outreach programs.
• Supervises undergraduate student workers; collaborates with Director to identify, assign, and monitor student progress on projects.
• Manages special projects and events relating to education and workforce development, including facility reservations and configurations, travel arrangements, audio/visual needs, building access, etc.
• Manages payments, reimbursements, and travel arrangements for the Open Quantum Initiative, including acting as point of contact for administrators at host institutions.
• Facilitates, drafts and ensures dissemination of quantum education and workforce development event communication and announcements across the CQE and PME through listservs, emails, flyers, websites, newsletters, and social media.
• Uses moderate/solid understanding and experience to administer the delivery of services to program participants and/or beneficiaries.
• Sets and communicates program priorities and performance standards and assesses operations using these criteria. Plans and conducts quality assurance reviews and recommends changes as appropriate.
• Performs other related work as needed.

Minimum Qualifications

Education:

Minimum requirements include a college or university degree in related field.

Work Experience:

Minimum requirements include knowledge and skills developed through 2-5 years of work experience in a related job discipline.

Certifications:

Preferred Qualifications

Education:

• Bachelor’s degree in STEM, education, or related field.

Experience:

• 2-5 years of project management or education experience in a fast-paced environment, preferably working in STEM education or outreach, with some experience in event or project development.

Technical Skills or Knowledge:

• Strong computer skills, including word processing, database management, and spreadsheet skills.
• Proficiency with Microsoft Office Suite.

Preferred Competencies

• Has an interest in STEM education and/or outreach.
• Excellent oral and written communication skills. Administrative, organizational, and coordination skills. Time management skills to handle multiple, concurrent tasks within deadlines with minimal supervision.
• Maintain a calm and courteous demeanor and work productively despite a heavy workload, competing priorities, complex problems, and tight deadlines. Demonstrated ability to prioritize assignments to accommodate workload and deadlines.
• Excellent verbal communication and interpersonal skills to work effectively with faculty, staff, students, university administrators, and professional organizations.
• Use sound judgment and have excellent problem-solving skills.
• Possess superior attention to detail. Work effectively independently and as a team member. Take initiative, organize, and complete projects.
• Receives advice and positively responds to constructive feedback.

Working Conditions

• Flexible hybrid office environment.
• Occasional extended work hours and some weekend days.

Application Documents

• Resume/CV (required)
• Cover Letter (required)

When applying, the document(s) MUST be uploaded via the My Experience page, in the section titled Application Documents of the application.

Job Family

Administration & Management

Role Impact

Individual Contributor

Scheduled Weekly Hours

40

Drug Test Required

No

Health Screen Required

No

Motor Vehicle Record Inquiry Required

No

Pay Rate Type

Salary

FLSA Status

Exempt

Pay Range

$60,000.00 - $75,000.00

The included pay rate or range represents the University’s good faith estimate of the possible compensation offer for this role at the time of posting.

Benefits Eligible

Yes

The University of Chicago offers a wide range of benefits programs and resources for eligible employees, including health, retirement, and paid time off. Information about the benefit offerings can be found in the Benefits Guidebook.

Posting Statement

The University of Chicago is an equal opportunity employer and does not discriminate on the basis of race, color, religion, sex, sexual orientation, gender, gender identity, or expression, national or ethnic origin, shared ancestry, age, status as an individual with a disability, military or veteran status, genetic information, or other protected classes under the law. For additional information please see the University's Notice of Nondiscrimination.

Job seekers in need of a reasonable accommodation to complete the application process should call 773-702-5800 or submit a request via Applicant Inquiry Form.

All offers of employment are contingent upon a background check that includes a review of conviction history. A conviction does not automatically preclude University employment. Rather, the University considers conviction information on a case-by-case basis and assesses the nature of the offense, the circumstances surrounding it, the proximity in time of the conviction, and its relevance to the position.

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