Part-time Administrative Assistant
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Located in Ottawa, ON
Salary: $28.00 to $30.00
Join the close-knit team of our respected small non-profit client as a Part-time Administrative Assistant! Enjoy a flexible schedule that requires 24 hours of work per week - a great opportunity to make a difference while balancing your lifestyle. This opportunity is best suited for someone who is looking for a stable, administrative role and is content in a support position, rather than seeking career advancement or growth.
Duties may include, but are not limited to:
- Provide high-level executive support to the CEO, ensuring seamless day-to-day operations and coordination
- Manage and optimize the CEO's calendar, scheduling meetings, appointments, and travel arrangements
- Serve as primary liaison with government agencies, facilitating communication and collaboration
- Intake and respond to enquiries, ensuring timely and effective resolution
- Prepare and distribute meeting agendas, briefing materials, and other supporting documents
- Oversee and manage the general inbox, ensuring prompt and professional responses
- Attend meetings, taking accurate minutes and action items, or leveraging AI tools for automation and transcription
- Coordinate meeting room logistics, including setup, audiovisual equipment, and catering
- Attend Board meetings, taking minutes and ensuring follow-up on action items
- Liaise with the Board of Directors, facilitating communication and information flow
- Assist in preparing presentations, reports, and other materials for the CEO, ensuring high-quality content and visual appeal
Required skills and qualifications:
- 2+ years of experience in an administrative role in a professional office environment
- Strong organizational and technical skills, with proficiency in Microsoft Office (Excel, PowerPoint, Word)
- Excellent written and interpersonal communication skills in English (French a valuable asset)
- Ability to learn and perform various administrative tasks, including billing and accounting functions (training provided)
- Highly organized, proactive, and detail-oriented, with a strong ability to prioritize tasks and manage multiple projects
- Team player with a collaborative, flexible, and self-motivated approach, and a commitment to continuous improvement
Benefits and perks:
- Health and dental benefits
- 2 weeks’ vacation
- Pension
- Excellent work life balance
- Paid cell phone bill
- Opportunity to help automate, streamline, and create efficiencies in a dynamic environment
- Located downtown, with some travel requirements
- Collaborative and supportive small team with great members
- Contribute to a cause that impacts most Canadians, making a real difference
- Chance to build strong relationships and make great connections in a close-knit team
Schedule: Required to work in-office 3 days per week (24 hours), with flexible days and hours except for Tuesdays – 8:30am to 5:00pm
Wage: $28.00 to $30.00 per hour depending on experience
If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.
We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.
Express Employment Professionals is an Equal Opportunity Employer.
Express Office: Ottawa
2733 Lancaster Road
Suite 110
Ottawa, ON K1B 0A9
Email us
Apply Now
Part-time Administrative Assistant
Share
Top Job
Located in Ottawa, ON
Salary: $28.00 to $30.00
Join the close-knit team of our respected small non-profit client as a Part-time Administrative Assistant! Enjoy a flexible schedule that requires 24 hours of work per week - a great opportunity to make a difference while balancing your lifestyle. This opportunity is best suited for someone who is looking for a stable, administrative role and is content in a support position, rather than seeking career advancement or growth.
Duties may include, but are not limited to:
- Provide high-level executive support to the CEO, ensuring seamless day-to-day operations and coordination
- Manage and optimize the CEO's calendar, scheduling meetings, appointments, and travel arrangements
- Serve as primary liaison with government agencies, facilitating communication and collaboration
- Intake and respond to enquiries, ensuring timely and effective resolution
- Prepare and distribute meeting agendas, briefing materials, and other supporting documents
- Oversee and manage the general inbox, ensuring prompt and professional responses
- Attend meetings, taking accurate minutes and action items, or leveraging AI tools for automation and transcription
- Coordinate meeting room logistics, including setup, audiovisual equipment, and catering
- Attend Board meetings, taking minutes and ensuring follow-up on action items
- Liaise with the Board of Directors, facilitating communication and information flow
- Assist in preparing presentations, reports, and other materials for the CEO, ensuring high-quality content and visual appeal
Required skills and qualifications:
- 2+ years of experience in an administrative role in a professional office environment
- Strong organizational and technical skills, with proficiency in Microsoft Office (Excel, PowerPoint, Word)
- Excellent written and interpersonal communication skills in English (French a valuable asset)
- Ability to learn and perform various administrative tasks, including billing and accounting functions (training provided)
- Highly organized, proactive, and detail-oriented, with a strong ability to prioritize tasks and manage multiple projects
- Team player with a collaborative, flexible, and self-motivated approach, and a commitment to continuous improvement
Benefits and perks:
- Health and dental benefits
- 2 weeks’ vacation
- Pension
- Excellent work life balance
- Paid cell phone bill
- Opportunity to help automate, streamline, and create efficiencies in a dynamic environment
- Located downtown, with some travel requirements
- Collaborative and supportive small team with great members
- Contribute to a cause that impacts most Canadians, making a real difference
- Chance to build strong relationships and make great connections in a close-knit team
Schedule: Required to work in-office 3 days per week (24 hours), with flexible days and hours except for Tuesdays – 8:30am to 5:00pm
Wage: $28.00 to $30.00 per hour depending on experience
If you are interested and believe you meet the specified qualifications, please reply to this ad with your Resume.
We thank all applicants for their interest in Express Employment Professionals; however, only those candidates selected for interviews will be contacted.
Express Employment Professionals is an Equal Opportunity Employer.
Express Office: Ottawa
2733 Lancaster Road
Suite 110
Ottawa, ON K1B 0A9
Email us
Apply Now
Share
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