Loyola University Chicago

Job Title COORDINATOR - NON-EXEMPT

Position Number 8102212

Job Category University Staff

Job Type Full-Time

FLSA Status Non-Exempt

Campus Rogers Park-Lake Shore Campus

Department Name COLLEGE OF ARTS AND SCIENCES

Location Code COLLEGE OF A&S - LSC (02100A)

Is this split and/or fully grant funded? No

Duties and Responsibilities

Duties and Responsibilities:

• Plans and directs implementation and administration of matters relating to programs within the College of Arts and Sciences.

General duties include:

• Coordinates meetings, reserves space, ensures equipment availability, prepares presentation materials, etc.
• Maintains departmental records.
• Serves as a liaison between the programs and other programs/departments and outside vendors.
• Maintains and tracks budgets.
• Updates webpages.
• Performs related duties as required and assigned.

Bioinformatics Program coordination (50% commitment)

• Coordinates course scheduling and events for undergraduate and graduate programs in Bioinformatics.
• Assists the Program Director of the Bioinformatics program with monitoring the progress of Bioinformatics B.S. and M.S. students toward graduation.
• Assist with registration of graduate and undergraduate students.
• Maintains student facing resources for the program.

MMLA Program coordination (50% commitment)*

• Manages the Association’s offices and supervises the activities of the graduate assistant and the undergraduate intern.
• Keeps financial records, files quarterly tax reports, and manages the Loyola University Chicago account dedicated to the MMLA.
• Maintains membership files, including processing applications, updating databases, and corresponding with members regarding renewals and dues.
• Maintains the content and design of the Association’s website and social media accounts.
• Coordinates the annual MMLA convention, including the registration process, scheduling, arrangements for AV equipment, catering, book exhibit, and hotel contract compliance.

Starting July 1, 2026, this position will transition from supporting the MMLA program to supporting the interdisciplinary programs within the College of Arts and Sciences.

Minimum Education and/or Work Experience

• Bachelor’s degree in related field.
• At least two to three years of related experience preferred.
• Additional Education or Experience may be required by department program.

Qualifications

Strong administrative and organizational skills required.

• Excellent time management skills and ability to track and meet deadlines independently.
• Ability to problem-solve and seek support as appropriate.
• Web content management skills a plus

Certificates/Credentials/Licenses

none

Computer Skills

• Experience with Website and Content Management.
• Proficiency with Microsoft Office (Word, Excel, PowerPoint).
• Familiarity with Social Media platforms (Instagram, Facebook, TikTok, X, LinkedIn).
• Comfort with adapting to new digital tools and technologies.
• Ability to maintain and organize electronic files and digital assets.

Supervisory Responsibilities Yes

Required operation of university owned vehicles No

Does this position require direct animal or patient contact? No

Physical Demands None

Working Conditions None

Open Date 06/18/2025

Close Date

Position Maximum Salary or Hourly Rate $25.00 /hr

Position Minimum Salary or Hourly Rate $20.00 / hr

Special Instructions to Applicants

About Loyola University Chicago

Founded in 1870, Loyola University Chicago is one of the nation’s largest Jesuit, Catholic universities, recognized for its academic excellence, commitment to community engagement, and leadership in sustainability. A Carnegie R1 research institution, Loyola leverages its status as one of an elite group of universities with the highest level of research activity to advance knowledge that serves communities and creates global impact. With 15 schools, colleges, and institutes—including Business, Law, Medicine, Nursing, and Health Sciences—Loyola operates three primary campuses in the greater Chicago area and one in Rome, Italy, that provide students a transformative, globally connected learning experience. Consistently ranked among the nation’s top universities by U.S. News & World Report, Loyola is a STARS Gold-rated institution that is ranked as one of the country’s most sustainable campuses by The Princeton Review and has earned distinctions from AmeriCorps and the Carnegie Foundation for its longstanding record of service and community engagement. Guided by its Jesuit mission and commitment to caring for the whole person, Loyola educates ethical leaders who think critically, act with purpose, and strive to create a more just and sustainable world.

Loyola University Chicago strives to be an employer of choice by offering its staff and faculty a wide array of affordable, comprehensive, and competitive benefits. To view our benefits in detail, click here.

Loyola adheres to all applicable federal, state, and/or local civil rights laws and regulations prohibiting discrimination in private institutions of higher education. Please see the University’s Nondiscrimination Policy.

Quick Link for Posting https://www.careers.luc.edu/postings/33086

Read Full Description