UC Davis

Job Summary

Under the supervision of the Director/Academic Administrator of the Forensic Science Graduate Program, provides a full range of student services using discretion and significant independent judgment; and provides a range of high level administrative and programmatic supports to Director, Graduate Group Chair and associated committees. Is student-facing, in-person, organized, detail-oriented and prioritizes tasks with a high level of independence. Primary duties: comprehensive advising on a range of complex issues to graduate students and applicants; interpreting, supporting and implementing complex admissions processes; developing/managing student services and programmatic supports; advising faculty & management on a variety of student issues/policies; recommending changes to policies and procedures to ensure adherence to campus standards; providing reports and analytic support to leadership on a range of student issues; contacting faculty regarding availability for teaching classes; scheduling classes with the Registrar’s Office; conducting the administrative aspects of instructor hiring; serving as safety officer; assisting Director in day-to-day management of program, including acting in director’s absence; overseeing purchasing; managing to a budget in a self-supporting context; dealing with travel arrangements; providing logistic and planning support for courses, meetings and events.

Apply By Date

July 1, 2025 at 11:59pm

Qualifications

Minimum Qualifications - For full consideration, applicants are encouraged to upload license and/or certification if required of the position

• Bachelor's degree in related area and/or equivalent experience/training
• Experience advising students, including peer advising Experience in providing administrative support to a higher education degree program to include assisting faculty and other staff members.
• Experience using software platforms in higher education, e.g. Banner, Slate, GradHub, Canvas, BlackBoard
• Experience maintaining confidentiality of student information/records in accordance with applicable regulatory requirements.
• Experience using organizational and project management skills to establish priorities, develop course of action, manage multiple projects in various stages of completion, review and analyze results with attention to detail to ensure timely and accurate completion of tasks.
• Intermediate experience with Microsoft Office Suite, and database management.
• Interpersonal, verbal and written communication skills to interact professionally and effectively in person, by e-mail and on the phone with a diverse group of colleagues, faculty, staff, students, the public and other outside agencies.
• Analytical skills to define a problem, identify issues, analyze data and alternative

Preferred Qualifications

• Master’s degree and/or equivalent work experience & training.
• Experience interpreting and applying complex policies and procedures within higher education to ensure compliance and minimize liability risk.
• Event planning experience to include vendor negotiation, site evaluation/selection, coordinating attendance, budgeting, processing payments/reimbursements and making travel arrangements.
• Experience compiling, analyzing, synthesizing, and reporting statistical data; experience using data to derive insights and make recommendations.
• Current knowledge of advising methods & strategies, and experience applying in the context of graduate education.
• Knowledge of UC policies related to admissions, student fees, leaves of absence and other related academic policies.
• Knowledge of academic programs, requirements, and educational options.
• Skill to apply complex university and campus admission and selection policies and procedures.

Key Responsibilities

• 40% - Academic Advising / Counseling / Intervention
• 35% - Program Management / Analysis
• 15% - Admissions/Academic Services
• 10% - Administration / Logistics / Marketing

Department Overview

UC Davis Continuing and Professional Education (CPE) is the academic division of the university dedicated to workforce and career development. CPE helps professional working adults upskill, reskill and advance their careers. CPE partners with campus schools, colleges and faculty to create global access to the distinctive knowledge and resources of UC Davis, and also works with employers and local experts to develop programs targeted to regional needs for economic development. More than 1,500 professionals teach in a wide array of specialized practice domains, including outstanding faculty from across UC Davis. Last year, CPE recorded nearly 62,000 enrollments in more than 4,200 classes, serving students from all 50 states and more than 100 countries. Courses are offered onsite and online in a variety of formats, including short courses, conferences, certificate programs and self-supporting master's degrees. Courses are open to the public and offered on a contract basis through partnerships with private companies, government agencies and international peer universities. CPE also manages the university's relationship with Coursera, a leading MOOC platform, and has taught hundreds of thousands of students through this partnership. CPE is completely self-supporting, generating more than $40 million in annual revenue from course fees, public and private contracts and grants. CPE employs over 230 employees (career, academic, contract and limited) and more than 60 student employees.

POSITION INFORMATION

• Salary or Pay Range: $56,000/yr. - $99,400/yr.
• Salary Frequency: Monthly
• Salary Grade: Grade 19
• UC Job Title: STDT SVC ADVISOR 3
• UC Job Code: 004575
• Number of Positions: 1
• Appointment Type: Staff: Career
• Percentage of Time: 100%
• Shift (Work Schedule): Manager will advise
• Location: Davis, CA
• Union Representation: 99 - Non-Represented (PPSM)
• Benefits Eligible: Yes
• This position is 100% on-site

Benefits

Outstanding benefits and perks are among the many rewards of working for the University of California. UC Davis offers a full range of benefits, resources and programs to help you bring your best self to work, as well as to help you and your family achieve your health, wellness, financial and career goals. Learn more about the benefits below and eligibility rules by visiting either our handy Benefits Summary for UC Davis Health Employees or Benefits Summary for UC Davis Employees and our Benefits Page.

If you are represented by a union, benefits are negotiated between the University of California (UC) and your union and finalized in a contract. Read your bargaining unit's employment contract, stay abreast of current negotiations and learn about collective bargaining at UC: https://ucnet.universityofcalifornia.edu/labor/bargaining-units/index.html

• High quality and low-cost medical plans to choose from to fit your family’s needs
• UC pays for Dental and Vision insurance premiums for you and your family
• Extensive leave benefits including Pregnancy and Parental Leave, Family & Medical Leave
• Paid Holidays annually as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Paid Time Off/Vacation/Sick Time as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Continuing Education (CE) allowance and Education Reimbursement Program as stipulated in the UC Davis Health Policies or Collective Bargaining Agreement
• Access to free professional development courses and learning opportunities for personal and professional growth
• WorkLife and Wellness programs and resources
• On-site Employee Assistance Program including access to free mental health services
• Supplemental insurance offered including additional life, short/long term disability, pet insurance and legal coverage
• Public Service Loan Forgiveness (PSFL) Qualified Employer & Student Loan Repayment Assistance Program for qualified roles
• Retirement benefit options for eligible roles including Pension and other Retirement Saving Plans. More information on our retirement benefits can be found here

Physical Demands

• Standing - Occasional Up to 3 Hours
• Walking - Occasional Up to 3 Hours
• Sitting - Frequent 3 to 6 Hours
• Lifting/Carrying 0-25 Lbs - Occasional Up to 3 Hours
• Pushing/Pulling 0-25 Lbs - Occasional Up to 3 Hours
• Bending/Stooping - Occasional Up to 3 Hours
• Squatting/Kneeling - Occasional Up to 3 Hours
• Twisting - Occasional Up to 3 Hours
• Reaching overhead - Occasional Up to 3 Hours
• Keyboard use/repetitive motion - Frequent 3 to 6 Hours

Mental Demands

• Sustained attention and concentration - Frequent 3 to 6 Hours
• Complex problem solving/reasoning - Occasional Up to 3 Hours
• Ability to organize & prioritize - Frequent 3 to 6 Hours
• Communication skills - Frequent 3 to 6 Hours
• Numerical skills - Occasional Up to 3 Hours
• Constant Interaction - Frequent 3 to 6 Hours
• Customer/Patient Contact - Frequent 3 to 6 Hours
• Multiple Concurrent Tasks - Frequent 3 to 6 Hours

Work Environment

• UC Davis is a smoke and tobacco free campus effective January 1, 2014. Smoking, the use of smokeless tobacco products, and the use of unregulated nicotine products (e-cigarettes) will be strictly prohibited on any UC Davis owned or leased property, indoors and outdoors, including parking lots and residential space.
• This is an in-person position. Occasional overtime on weekdays and weekends. Limited or restricted vacation during peak advising and admissions periods and other critical programmatic deadlines.

Special Requirements – Please contact your recruiter with questions regarding which activities apply by position

• This is a critical position, as defined by UC Policy and local procedures, and as such, employment is contingent upon clearing a criminal background check(s) and may include drug screening, medical evaluation clearance and functional capacity assessment

Misconduct Disclosure Requirement: As a condition of employment, the final candidate who accepts a conditional offer of employment will be required to disclose if they have been subject to any final administrative or judicial decisions within the last seven years determining that they committed any misconduct; received notice of any allegations or are currently the subject of any administrative or disciplinary proceedings involving misconduct; have left a position after receiving notice of allegations or while under investigation in an administrative or disciplinary proceeding involving misconduct; or have filed an appeal of a finding of misconduct with a previous employer.

A Culture of Opportunity and Belonging

At UC Davis, we’re committed to solving life’s most urgent challenges and building a healthier, more resilient world. We believe in growing through every challenge, continually striving to improve, and welcoming new perspectives that strengthen our community. We recognize that a vibrant and innovative organization values both individual strengths and shared purpose. The best ideas often emerge when people with different experiences come together.

As you consider joining UC Davis, we invite you to explore our Principles of Community, our Clinical Strategic Plan and strategic vision for research and education. We believe you belong here. The University of California, Davis is an Equal Opportunity Employer. All qualified applicants will be considered for employment without regard to race, color, religion, sex, sexual orientation, gender identity, national origin, disability, age or protected veteran status.

To view the University of California’s Anti-Discrimination Policy, please visit: https://policy.ucop.edu/doc/1001004/Anti-Discrimination

Because we want you to feel seen and valued, our recruitment process at UC Davis supports openness and authenticity. Research shows that some individuals hesitate to apply unless they meet every qualification. You may be an excellent fit for this role-or the next one. We encourage you to apply even if your experience doesn't match every listed requirement. #YouBelongHere

To learn more about our background check program, please visit: https://hr.ucdavis.edu/departments/recruitment/ucd/selection/background-checks

#CA-SE